We all send and receive emails every day, right?
There are so many choices for email software it can be hard to know where to start. Thus, many of us go for Gmail because we use google and because it’s an email system we’ve heard of.
What if I told you there are 11 better alternatives to Gmail?
This article is not only going to give you great email alternatives, but it’s also going to tell you exactly what each system does best, so you can decide on the best software for your needs.
What’s wrong with Gmail?
We’re not saying Gmail isn’t an excellent piece of software; we’re saying that there are better alternatives to Gmail you may not have heard about. Google is a giant when it comes to online software, as of February 2016, Gmail has over 1 billion users. However, their email system has flaws. For example, the storage space is limited, and you can’t access two of your Google ID at the same time. The software also automatically syncs some of your information across platforms, which you may not want.
Why Do I Need a Gmail Alternative?
When you think about it, do you want Google to have all your data? With the way Gmail syncs with so many other platforms, it means they have all your essential information. Gmail has been reported for scanning emails to provide targeting advertising, which means they can read your emails and data. Google even confirmed that if you linked apps to your account developers were able to read your emails!
If you’re worried about your privacy, why not go to Google’s security checkup (https://myaccount.google.com/security-checkup?pli=1) to see which apps have access to your data.
If this worries you, or you need a new email account, or it’s merely time for a change why not try one of our alternatives to Gmail. You might find software which suits your needs better than Gmail or at the very least won’t be spying on you.
Microsoft Outlook is like the Gmail of Microsoft. It’s widely used, both in business and for personal accounts, and easily integrates into other Microsoft programmes. The most useful integration is the calendar. All your events are easily synced with the Outlook calendar, so it’s straightforward to share events and coordinate meetings.
Outlook also syncs your contacts, which may not sound that useful, however, if you are unlucky enough to lose your phone or computer you can make sure all your contacts and saved. This way when you log in to outlook on a new device, you can directly download all your significant numbers.
This emails system is particularly useful with Windows because it works well with your calendar, contacts and even skype which are already on your computer. Also though it integrates with other apps, you don’t have to worry about being spied on because Outlook doesn’t use targeted ads by reading your emails as Gmail does.
Outlook also offers a full 5GB more storage space than Gmail at 15GB per free account.
Microsoft Outlook is included in Microsoft office or you can open a basic email account for free. The business accounts cost from £7.90 a month up to £9.40 a month for the business premium.
2. Mozilla Thunderbird
Thunderbird is a great email client brought to us by the creators of Mozilla Firefox. The best features of this account are that it’s completely free and allows you to connect as many email addresses as you like. There’re also no targeted advertisements, so no sneakily reading your emails, and no requirement to upgrade your account at any point.
The interface may seem a little overcomplicated. However, the reason for this is customization. You can use Thunderbird in conjunction with other apps and decided what features you need your email client to display. If you want a simple email client, then there are better options for you like Outlook or Yahoo! Mail, but if you want a programme with more features (which are still free), then this is a great email system for you.
3. Mail for Windows 10
If you’re a Windows user then this system is unavoidable, you will have come across it. It’s built into Windows which means it’s effortless to access. It’s a simple email system and when you log in to Windows with an Outlook, Live or Hotmail account it will be automatically added to the email client. It also automatically integrates with the Windows calendar on your computer, and you can quickly add other email accounts like Yahoo! Mail and Gmail.
It’s a great little piece of software already built in for many computers. However, it’s best used for personal email accounts.
The prices for the business version are the same as Outlook. However, this is a system better used for simple email and calendar tasks. We wouldn’t recommend this one for complicated business purposes because there are many email alternatives with more useful features for that type of work.
Apple’s iCloud is brilliant for Apple devices. That’s because it works with all of your Apple devices and easily syncs across your systems. iCloud also has the bonus of being advert free. Its de-cluttered interface is simple to use and great for personal accounts. With this one, you also get 5GB of free storage space, and the email account itself is free to use.
So, if you have an iPhone, or other Apple devices and need a personal email account, then this software is ideal. It’s easy to use and means less hassle with transferring accounts across your devices.
Filestage is a brilliant way to streamline your workflow. It’s one of the easiest ways to share, review and edit media files. If you work in any digital or creative industry, then Filestage can be incredibly useful. Rather than a a complicated back and forth emails, trying to describe something creative, you can show exactly what you need editing. So, your clients will easily be able to give you instant feedback which will help you to edit projects quickly.
This one is an excellent time-saver for any creative media. Filestage is also user-friendly because it has a clear interface anyone can use it. If you work with video or creative digital media, then you may want to consider this programme over a more traditional email client because it’s designed with your work in mind.
It’s not as cheap as your traditional email, starting at €89 a month for five team members, but it is value for money. It’s perfect for any small business. It’s also incredibly useful for bigger firms, especially if increasing your productivity is one of your goals.
6. Yahoo! Mail
Yahoo! Mail has lots of great features which make it a better alternative to Gmail. The most important of which must be the massive 1TB of storage space which comes free with every Yahoo! Mail account. This one is brilliant if you’re a fan of customization. Not only can you customize the interface, but you can also artistically personalized emails thanks to Yahoo! Mail Stationery.
They will discontinue your account if it’s not used for six months, so if you don’t use your email often then maybe choose another client just in case!
This system does have lots of useful features like being able to block senders you don’t want to see in your inbox and is excellent at recognizing and preventing phishing emails. It also has an excellent calendar service and an instant messenger. All in all, it’s a useful free email account well-suited for personal use particularly if you like to customize your inbox.
7. eM Client
Although you may not have heard of it, eM Client is used by lots of big businesses including the likes of Toyota and McDonalds. It’s easy to bring over your emails from other accounts, and it has an instant chat system included.
The best features of eM are the advanced options. Not only do you have a translation feature built in, but it also has features like delayed sending. On the downside, you can just have two email accounts with the free version, but the pro lets you connect unlimited accounts. You can even have a free 30-day trial of the pro version to test if it’s for you.
The Pro version is €35.94 but for business use, it works out at around €43, but it is a useful piece of software for commercial use because of the advanced features included.
8. Mailbird Lite
You’ll be amazed how easy Mailbird is to set up and use. You can add apps for scheduling, transferring files and instant communication which makes it a significant bit of communication software. You can even connect it to your social media which is great for having contact photos.
It only allows you to have one email account, but it has so many other communication features that it may well be worth it for you if you just need one email account.
You can pick up the pro version for about €44 which gives you added options such as multiple accounts and customization.
9. Opera Mail
Opera is an internet browser which now has a standalone email service, Opera Mail. It’s a completely free alternative to Gmail that comes with a range of customization options and allows you to sort your messages as much as necessary. This is great for staying organized.
A particularly useful feature of Opera Mail is the email templates. These are great for business use, rather than wasting time to type out the same emails you can quickly find a template to get you started.
Mailspring is a desktop app which can access any email accounts you’re already logged in to on the web, without having to fuss about with passwords. It has an attractive interface and allows you to undo sent emails within a set window of time, great for any email mishaps. Mailspring is an in-between programme, can be useful for personal use or business, so a good one to consider for small businesses.
You can only connect a maximum of 4 email accounts with the free version, and the Pro version will just set you back $8 a month. The pro version does have some nifty extra features like scheduling emails, set follow-up reminders and snooze emails. The pro version also has templates which are great for saving you time.
11. Zoho Mail
Zoho is a great customer relationship management tool for business users, so it stands to reason that their email service would be excellent too. It’s great for integration with your other apps and has an ad-free interface. You can have 5GB of free storage space as well as 10GB of document storage ability.
Zoho Mail isn’t designed for personal use, but it is a much better alternative to Gmail for any business. There are so many features which help you get work done, such as filtering your emails, extra-plugins like group calendars and tasks and using a custom domain name. It’s also one of the few business email programmes which can be used for free, or the professional version is only $6 a month.
There are lots more alternatives to Gmail, but these are just a selection of our favorites. Our favorites include: for personal use on Windows our favorite is Outlook, for any creative products you need to start using Filestage and finally for business use why not switch to eM client or Zoho Mail.
Don’t think you have to fork out hundreds for better software than Gmail! Many of the email clients we’ve mentioned you can use for no cost at all. Those mentioned with fees we’ve chosen because we feel you’ll get value for your money and the software is worth having.
So if you want to improve your business, de-clutter your account or even have more customizable options then give one of these alternatives a try!
Max is a SaaS enthusiast and loves actionable content that provides direct value.