Best for: Large teams with a high volume of media-heavy projects
Ziflow is a comprehensive platform with advanced proofing capabilities, strong security features, and an AI tool to improve content.
However, certain integrations and features are locked behind higher pricing plans. The steep learning curve and pricing could make scalability challenging.
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Ease of useBest for: Teams with a low number of projects
PageProof offers advanced features like color separation, barcode scanning, and prototype proofing. This makes it a good choice for small design teams.
It’s not the best option for teams that need a quick way to filter multiple projects or those who work with images and PDFs.
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Ease of useBest for: Small teams in non-regulated industries
Approval Studio offers features like a barcode scanner and on-screen ruler. This makes it an ideal proofing solution for packaging and retail.
Lower plans have limited storage and lack advanced proofing features. As it currently doesn’t have ISO 27001 certification, it may not be suitable for those in regulated industries.
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Ease of useBest for: Filmmakers and video production teams
Frame.io is a slick video proofing tool with advanced features like real-time logging, lightroom integration, and C2C camera support.
The Team plan has limited members, making it less scalable for projects with a high number of stakeholders. Some advanced features may not be necessary for marketing teams.
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Ease of useBest for: Small teams with a low project volume
Review Studio is a powerful online proofing platform. It allows you to convert feedback into actionable tasks by assigning comments to relevant team members.
Features like SSO, advanced automations, and active reviews are limited on lower pricing plans. Users also report glitches with the interface.
Ease of useBest for: Freelancers and small creative teams
GoVisually is an ideal proofing platform for smaller creative teams, thanks to features like watermarking and approval checklists.
It offers limited features on lower plans, fewer integrations, and restricted file formats. As a result, it’s less suitable for large teams that need higher security, storage, and automation.
Ease of use
You’re here to research Filestage alternatives, but let’s make sure you know what our online proofing software offers first. We may be a little biased, but here are a few reasons why 20,000+ love our product.
Create workflows
Share content
Collect feedback
Compare versions
Track approvals
How much teams save on the average project with Filestage
200+
emails
Giving managers time to focus on more impactful work.
20%+
of versions
Helping you deliver assets faster and cut project costs.
12+
creative hours
Freeing up resources to take on new opportunities.
30+
stakeholder hours
Creating a better experience for teammates and clients.
Know the status of every asset at a glance – without chasing 10 stakeholders.
With Filestage, you have full project-level visibility for every creative asset, version, and decision. No more digging through emails. No more chasing updates.
V8 of the asset is in your inbox, V9 is in Slack, and Legal’s feedback is scribbled on a PDF. You’re wasting hours on an ineffective feedback process.
Filestage’s centralized hub lets you manage feedback, annotate assets (even videos), and slash 25-30% of daily admin work.
Filestage has helped big brands like Kärcher cut approval rounds by 10-36% and save $79,000 in time. That’s an ROI of 320%.
See how much you can save with our free ROI calculator.
Set up workflows with custom reviewer groups so you can be confident that the right people review the right assets at the right stage.
Internal and external stakeholders simply click, comment, and approve creative assets without confusing email chains. The result? Happier stakeholders, fewer revisions, and faster campaign rollouts.
Every feedback round adds days to your timeline (and gray hairs to your project lead).
Now you can compare the latest content versions side-by-side to make sure all feedback has been executed. All in just one click.
You spend half your review time manually checking assets for brand and regulatory compliance. And you still miss errors.
AI-assisted reviews flag issues to speed up approvals and protect the quality of your creative assets.
Automate your workflow with our native and custom Zapier integrations.
Assign review tasks to your teammates and track file statuses in your project management tool.
Share files, comments, and review decisions in your favorite channels and spaces.
Upload files and see comments in your content creation tools, so you can iterate and get approval faster.
Create custom integrations in Zapier, turn marketing request forms into projects, and more.
Who is Filestage for?
Filestage is for marketing teams and creative agencies struggling with complex stakeholder reviews. By complex, we mean approval workflows involving more than four stakeholders, scattered reviewers, and content requiring frequent updates. Or teams that need proper version control and audit trails. Features like custom workflows, enterprise-grade security tools, and a flat-rate pricing model make Filestage ideal for large-scale projects.
What’s the difference between Filestage and a project management tool?
Project management tools are perfect for planning and keeping track of tasks. But they fall short when it comes to managing creative feedback. Stakeholder feedback still needs to be handled outside the tool (meaning your project manager is stuck consolidating comments from email, Slack, screenshots, and scribbles on PDFs). It’s also challenging to create custom workflows for complex review processes. Filestage is specifically designed for managing approvals involving multiple stakeholders, review rounds, and versions.
How is Filestage different from other online proofing software solutions?
Filestage’s intuitive dashboard gives project-level visibility at a glance, making it the best online proofing solution for marketing teams and agencies juggling multiple projects. Unlike many Filestage competitors, the platform offers enterprise-grade security features, unlimited team members (except for our Enterprise plan), and a full menu of integrations.
What measurable improvements can my team expect from using Filestage?
Our customers report a 25%-30% reduced email workload, 30% faster approval times, and drastically improved quality assurance. Our agency customers also report better relationships with their clients, thanks to enhanced communication and faster turnaround times.
Does Filestage have a free plan?
Yes, Filestage offers a comprehensive free plan that’s perfect for small businesses or freelance creatives. Unlike some Filestage alternatives, our free plan includes API, integrations, and unlimited files. As a result, it’s perfect if you need to review a small number of projects with a large number of stakeholders.
What kinds of files can I review with Filestage?
With Filestage, you can add feedback comments directly on any type of creative asset. That includes audio files, web pages, videos, and artwork. While some Filestage alternatives limit lower plans to static images, you can review any file type with all of our plans. As a result, creative and marketing teams can manage the entire review and approval process from one platform.
