Make PDF proofing faster, clearer, and more collaborative

Filestage is an online proofing system that lets you build centralized approval workflows for PDF files and other popular file types.

  • 7-day free trial
  • No credit card needed
  • GDPR compliant

Create workflows

Share content

Discuss feedback

Manage versions

Track approvals


Lisa Weißer

Social Media & Performance Manager, RaboDirect

Filestage has made our approval process enormously easier

Feedback can be given exactly at the point in the text, image, or video where it needs to be implemented.

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Rain Balares

INCA Lead, GroupM

Filestage has reduced our team’s daily email inbox by 25-30%

Since our inboxes are not swamped by these emails about content approvals anymore, we can focus on other important tasks for the day.

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Caro Berlinghof

Senior Concept Developer & Project Manager, CAMAO

Our customers now enjoy reviewing and approving the assets

With Filestage, everyone involved has an individual overview about what content still needs to be reviewed and what is already approved.

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Build structured workflows for your PDF proofs

Set up reviewer groups to keep comments organized

Move from one step to the next to prepare your PDF documents for printing.

Cut your PDF proof and approval time by 30%

Set due dates and send automated reminders to keep projects ahead of schedule.

Collaborate on PDF comments

Collaborate on PDF documents in real time

Centralize comments, highlights, and annotations

Use comment threads to discuss ideas, share references, and make decisions in context.

Track approvals and change requests at a glance

See which files are ready to print or still need work, all from your project dashboard.

Compare PDF file versions

Save and compare PDF file versions with ease

Auto-compare text to speed up file reviews

Instantly see what’s been added or removed from one PDF version to the next.

Keep a clear record to hold stakeholders accountable

Export audit-friendly review reports containing every comment and approval on your PDF documents.

PDF proofing software designed for peace of mind

Manage your PDF files in a GDPR-compliant platform

Filestage uses enterprise-grade AES 256 encryption that’s certified against ISO/IEC 27001:2022.

Control who can access your PDF proofs

Use password-protected links and email verification to choose who can see your files.

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Your PDF proofing questions, answered

What is PDF proofing?

PDF proofing is the process of reviewing a document or design to confirm that it’s ready for printing. During this process, stakeholders can add comments and suggest revisions to make sure the piece of work is error free. The PDF proofing process is usually broken down into a number of structured reviewer groups. Once the first group of reviewers approves the PDF file, it will move to the second group, and so on. This creates a healthy level of transparency between stakeholders while avoiding a chaotic free-for-all between totally different types of reviewers.

What’s the difference between Filestage and Adobe Acrobat?

Filestage is a collaborative online proofing system, while Adobe Acrobat is a PDF reader, editor, and creator. If you need to create PDF files or organize pages in existing PDF documents, Adobe Acrobat is your best option. But if you need to set up approval workflows, proof PDF files, and collaborate with teammates and stakeholders, Filestage is the best solution for you.

What is the maximum PDF file size in Filestage?

The maximum upload size for single PDF file in Filestage is 20 GB, which covers most use cases. If your PDF file is larger than that, you may be able to compress it or split it into multiple files before sharing it in Filestage.

Do stakeholders need to install anything to review PDF proofs in Filestage?

Filestage is a cloud-based tool that works in popular browsers like Google Chrome, Safari, Firefox, and Edge. That means no tricky set ups or software installs for your stakeholders! In fact, your reviewers don’t need need to make an account to review your PDFs.

What other file types does Filestage support?

As well as support PDFs, you can also use Filestage to review documents, videos, images, designs, websites, audio, and interactive HTML. This is ideal for projects containing lots of different formats, as it allows you to keep everything centralized in one place.

Try our PDF proofing software for free

Start for free, upgrade anytime. No credit card needed.