Fixed-price plans for your whole team

Unlimited team members, files, versions, and reviewers. Try it for free, no credit card needed.

Free

For freelancers and small teams just getting started with Filestage.

$ 0

Unlimited team members

Get started free

Unlimited files, versions, and reviewers

2 active projects

2 GB secure storage

2 reviewer groups

Unlimited sections

Support for all file types

Integrations

Awaiting my review

Due dates and reminders

Pin comments

Batch review

Basic

For small teams managing feedback across a range of file formats.

$ 49/ month

Unlimited team members

Start free trial

Everything in Free

10 active projects

250 GB secure storage

Enterprise

For organizations seeking enterprise-grade approval software.

Contact sales

Get a personalized consultation

Get a demo

Everything in Professional

Unlimited active projects

Unlimited secure storage

Unlimited reviewer groups

Unlimited project templates

Unlimited automations

API

Single sign-on

Advanced security settings

Custom team roles

Custom integrations

Full file reports

Multiple teams

Service level agreement (SLA)

Dedicated team onboarding

Dedicated customer success manager

Verified approvals

Compare all features

Project workflow management

Free

Basic

Professional

Enterprise

Unlimited files Upload videos, images, designs, documents, websites, interactive HTML, and audio files, all in one platform.
Unlimited versions Upload new versions of your files without overwriting previous versions. You can also go back to previous versions any time to check the comments.
Unlimited reviewers Invite people to add comments and approve your files, or simply send them a link. They don’t need to make an account to give feedback.
Active projects Set up projects to keep your files organized. You can archive an unlimited number of projects to free up space for new work. You can also add more active projects to your plan at any time. 2 10 25 Unlimited
Favorite projects Find projects faster by adding them to your favorites.
Project templates Save your reviewer groups as a template, so you can set up new projects with the same approval process in a couple of clicks. You can add more templates to your plan at any time. 0 0 2 Unlimited
Dashboards Get separate dashboards for team members and reviewers. Your team members can view all the reviewer groups in your project, but reviewers can only see the reviewer groups you invite them to.
Reviewer groups Create reviewer groups for each stage of your project, then invite different reviewers to each group to make sure all your files get approved by the right people. You can add more reviewer groups to your plan at any time. 2 2 3 Unlimited
Sections Keep your projects organized by grouping files into sections. Unlimited Unlimited Unlimited Unlimited
Status indicators Use color-coded status indicators to see which reviewers have approved (green), requested changes (orange), or still need to take a look (gray) at each of your files.
Review status Set each file’s review status to “In review”, “Needs changes”, or “Approved”, so your reviewers and content creators know what to work on next.
Due dates Add due dates to your files so your reviewers know when to share their feedback.
Automated reminders Send automated email reminders as the due date approaches, or set up integrations to send reminders to your favorite tools.
Awaiting my review View, sort, and prioritize all the files you need to review, so even the busiest stakeholders never miss a thing.
Notification center Get notified and keep track of everything that’s going on in the projects you’re working on.
Email notifications Customize your notification settings for new reviews, feedback roundups, and more.
Custom branding Add your own logo to the Filestage dashboard so your brand always shines through. You can also add different logos for each team to make your experience more personal.
Quick find Tap the F key in your project dashboard or file viewer to quickly search for a specific project, file, version, comment, or help article.

File proofing

 

 

 

 

Comments Tap anywhere on your file to leave a comment, and reply to other comments in real time.
Pin comments Pin comments to the top of the sidebar, perfect for reminding reviewers of the brief or pointing out where you need feedback.
Team-only comments Keep conversations private between your teammates and creatives. So you can get aligned before sharing your thoughts.
Copy comments Copy selected comments from one reviewer group to another – perfect for filtering out noise or unhelpful feedback before passing it on to other teams or partners.
Timestamps Filestage automatically adds timestamps when you annotate videos and audio files, making it easy to skip to the right points when reviewing feedback.
Mentions Tag your team members or reviewers in a comment, then we’ll send them a notification so they can take a look.
Annotations Draw on videos, images and documents to bring your comments to life. You can also highlight or strike through text to make sure your feedback is clear.
Attachments Attach files to your comments, making it easy to share references, company logos and anything else your team may need.
To-do lists Turn all your comments into a to-do list, making it easy for your team to go through the feedback and keep track of what’s been done.
Request changes Tap the ↻ Request changes button when you’ve added your comments. Your team members will then see that you’ve finished leaving feedback, so they can start working on the next version.
Approve Everyone’s favorite feature! Tap the ✓ Approve button when you’re ready to move the file to the next reviewer group.
Batch review Browse your files in a gallery viewer to approve or reject multiple files at once.
Compare versions Compare two versions side by side with all the comments to see what’s changed. Or switch to overlay mode to fade from one version to another, making it easy to identify visual changes.
Auto compare text Auto compare versions to highlight text that’s been added to the new version and removed from the previous version.
Bulk download Select and download multiple files at once from your project dashboard.
External partner uploads Invite people to upload files to specific projects, like freelancers or agency partners.
Disable review decisions Invite reviewers to add comments or collaborate on feedback without needing to submit a review decision.

Integrations and automations

 

 

 

 

Automations Automate manual tasks by setting up custom triggers and actions. 1 per project Unlimited
API access Connect your systems to our REST API to set up your own custom automations, making your approval process faster and more productive.
Webhooks Set up webhooks to get your Filestage notifications sent straight to your team’s messenger app.
Adobe After Effects Share motion designs and collect feedback inside Adobe After Effects.
Adobe Premiere Pro Share sequences and collect feedback inside Adobe Premiere Pro.
Adobe InDesign Share design files and collect feedback inside Adobe InDesign.
Dropbox Upload files directly from your Dropbox folders.
Google Drive Upload files directly from your Google Drive folders. And sync folders with your Filestage projects to automatically share your latest versions for review.
Integrately Set up ready-made automations with all your favorite tools, including Google Drive and Mailchimp.
Make (formally Integromat) Create your integrations, then watch them play out in real time without lifting a finger.
Slack Connect your projects and Slack channels for instant updates about new files, change requests, and approvals.
Monday Send review tasks and status updates directly to your monday.com projects.
Pabbly Connect with 700+ tools to create smart triggers and actions, saving hours of manual tasks every week.
Zapier Set up automations between Filestage and the rest of your tech stack using Zapier.
Custom integrations Get expert support to integrate Filestage with your existing tech stack.

Reporting and insights

 

 

 

 

Standard insights Get analytics on your company’s review and approval process, so you can make optimizations and boost productivity.
Advanced insights Track and optimize performance across your projects, with real-time insights on projects, files, reviews, and reviewers.
Export review reports Download a PDF report containing every comment and review decision in a specific reviewer group, so you can keep a record of your approval process.
Export full file reports Download a PDF report containing every comment and review decision across all reviewer groups, so you can keep a record of your approval process.

Security and privacy

 

 

 

 

Secure storage and file encryption Store your files securely thanks to the latest 256 bit AES encryption technology. The servers are ISO 27017 certified. All your personal data is hosted in Germany according to GDPR. You can add more secure storage to your plan at any time. 2 GB 250 GB 250 GB Unlimited
Verified approvals Transform the “Approve” button into “Approve and sign”. This requires reviewers to verify their identify with a password in line with FDA 21, CFR Part 11, and EU Annex 11 regulations.
Password protected review links Add a password to your review links to give your files an extra layer of protection.
Verify email addresses Confirm who your reviewers are before they share their feedback. And make sure updates, reminders, and new versions are sent to the right people.
Google single sign-on Sign up and log into Filestage with one click using your Google email address.
Single sign-on (SAML, Azure AD, and more) Ensure maximum security and smooth onboarding of your users and authenticate your team with your own identity provider via SSO.
IT audit We provide you with all documents and certificates and ensure that your IT audits run smoothly.
Legal audit Get help and guidance through your company’s legal audits, so you can relax knowing you have all the right documents in place.

Support

 

 

 

 

Email and in-app chat Chat to our team to get help and support with your account or review process.
24/7 help center Get access to a wide range of tutorials, guides and articles to help you get the most out of Filestage.
Dedicated Customer Success Manager Enjoy a seamless onboarding experience with your personal Customer Success Manager. We’ll set up the perfect approval process for you, support you with training, and make sure you’re reaching your goals.
Service level agreement (SLA) Through our separate Service Level Agreement (SLA), we guarantee you the best possible service for Filestage.
Priority access to Filestage Lab Get priority access to Filestage Lab, where you can view our feature roadmap and talk about upcoming improvements with our team.

Administration and control

 

 

 

 

Member role Give team members limited access so they can only see the projects they’ve been invited to.
Custom roles and permissions Set up custom roles for your team members and choose who has permission to view all projects, upload files and manage your account.
Teams Create separate teams so people only see the projects that matter to them.

Trusted by hundreds of global brands in regulated industries

photo-aesculap-zsolt

Zsolt Arnodi

Digital Communication Specialist, B. Braun

Our review turnaround time has significantly improved

Filestage helps us reduce long email threads and revision loops by working more interactively and collaboratively.

See all success stories
photo-sharp-naeran

Naeran Rubio

Associate Director of Content & Communications, Sharp

The process has become much more automated and simple

There have been quite a few instances where we were able to go back to something someone said in Filestage and make a correction that perhaps was missed, so the tool has proven to be very useful.

See all success stories
Angelika Schneider

Angelika Schneider

Executive Creative Direction Motion Design, Sixt

Filestage has simplified the approval process for us and the departments we are working with

It is now much easier for us to process the collected feedback since we can access all the information in a single place.

See all success stories
Packaging design review_compare versions

Choose the 13-time winner of G2’s “Highest User Adoption” badge

Hit the ground running across every project and department

From tech savvy to types-with-one-finger, we get everyone up to speed – fast.

Get personalized training for reviewers and agency partners

We offer training in English, German, French, or Spanish for anyone who needs it.

Get support from an expert

Book a demo for a personalized walkthrough of our product

Hop on a guided tour with an expert who gets your industry

Learn how top companies in your industry maintain quality and compliance with Filestage.

Share your pain points and see how Filestage solves them

We’ll show you how to track approvals, centralize feedback, compare versions, and more.

Pick a time

Frequently asked questions

How does the free trial work?

You can test Filestage for seven days, absolutely free. This gives you a chance to test all of Filestage’s features without any limits. At the end of those seven days, you’ll automatically switch to our Free plan unless you choose to upgrade.

How does the pricing work?

Our pricing plans are based on two main factors: the number of projects you’ll be working on and the range of features you need. Our Free, Basic, and Professional plans offer one fixed price for your entire team, so you can add as many team members as you want without incurring extra costs. Our Enterprise plan works slightly differently due to our advanced security and support features, so please get in touch for a quote.

Do you offer any discounts?

Absolutely! If you choose one of our yearly plans, you’ll automatically get two months free compared to our monthly pricing. On top of that, we also offer custom discounts for educational institutions and nonprofits. Email us at hello@filestage.io to find out about our discounts.

What are my billing options?

You can choose between a monthly or annual subscription. Payments are taken in advance and are renewed automatically unless you cancel before your notice period.

How long does it take to get up and running with Filestage?

Teams can go from creating an account to sharing files for feedback within a couple of minutes. To help with this, there’s a self-onboarding process within the platform. This quickly teaches users how to set up projects, share files, and track feedback and approvals.

Do reviewers also need an account?

No, reviewers don’t need to set up an account to give feedback or approve files. All they need to do is enter their email address so that they can receive notifications about files they’ve been invited to review. We do offer a free reviewer account that gives stakeholders more ways to manage their pending reviews, but this isn’t mandatory.

How does Filestage keep files secure?

Filestage uses AES 256-bit encryption to keep all your documents, videos, designs, and other files secure. These are backed up regularly on our ISO 27017 certified servers in Frankfurt, Germany. So you can rest assured that files, versions, and feedback are safe. For extra security, you can also password protect your file reviews.

Can I sign a data processing agreement (DPA) with Filestage?

Yes, this is a key part of setting up your contract. We’ll draft your DPA in accordance with Art. 28 GDPR to make sure everything meets the latest guidelines.

Does Filestage integrate with my existing workflow?

Filestage integrates with a wide range of tools, including Google Drive, Adobe Premiere Pro, and Microsoft Teams. You can also use Zapier to connect Filestage to your favorite apps.

The stage is set

Start for free, upgrade anytime. No credit card needed.