Everything you need to centralize feedback, accelerate review rounds, and deliver great work with confidence.
Free
Simple proofing for individuals. Share files and gather clear, visual feedback without the back-and-forth of email.
$ 0
Start for free
1 active project
5 new files per month
2 reviewer groups
10 team members
Internal and external reviews
Unlimited reviewers
All file types
Annotation tools
Basic integrations
Starter
Structured reviews for growing teams. Bring internal and external stakeholders into one organized approval process.
$ 199 / month
Start free trialEverything in Free, plus:
Unlimited active projects
Unlimited new files per month
Due dates and reminders
10+ team members
Compare versions
Team-only comments
Copy comments
Custom branding
Password-protected review links
Most popular Business
High-velocity workflows for scaling teams. Maximize throughput with custom review workflows, automation and AI reviewers.
$ 329 / month
Get a demoEverything in Starter, plus:
AI reviewers
Automations
3 reviewer groups
10+ team members
Project templates
External partner uploads
Comment labels
Extra review decisions
Workflow integrations
Review reports
Member role
Webhooks & API Access
Custom integrations (Add-on)
Intake forms (Add-on)
Multiple teams (Add-on)
Enterprise
Compliance and security at scale. Full audit trails, enterprise-grade security, and dedicated support for large organizations.
Tailored for your team
Talk to an expertEverything in Business, plus:
Centralized organizational controls
Unlimited reviewer groups
Advanced reporting and insights
10+ team members
Data residency control
Audit logs
SSO
Restrict access to invited reviewers
Verified approval
Dedicated success manager
Premium support
Anonymous reviews (Add-on)
Project workflow management | Free | Starter | Business | Enterprise |
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| Active team members Each plan includes 10 seats. In the Starter, Business, and Enteprise plan you can add more seats in bundles of 5. | 10 | 10+ | 10+ | 10+ |
| New files per month The number of new files you can upload each month (limits reset monthly and do not roll over). | 5 | Unlimited | Unlimited | Unlimited |
| Unlimited file types Upload videos, images, designs, documents, websites, interactive HTML, and audio files, all in one platform. | ||||
| Unlimited versions Upload new versions of your files without overwriting previous versions. You can also go back to previous versions any time to check the comments. | ||||
| Unlimited reviewers Invite people to add comments and approve your files, or simply send them a link. They don’t need to make an account to give feedback. | ||||
| Active projects Set up projects to keep your files organized. You can archive an unlimited number of projects to free up space for new work. | 1 | Unlimited | Unlimited | Unlimited |
| Favorite projects Find projects faster by adding them to your favorites. | ||||
| Project templates Save your reviewer groups as a template, so you can set up new projects with the same approval process in a couple of clicks. | ||||
| Dashboards Get separate dashboards for team members and reviewers. Your team members can view all the reviewer groups in your project, but reviewers can only see the reviewer groups you invite them to. | ||||
| Reviewer groups Create reviewer groups for each stage of your project, then invite different reviewers to each group to make sure all your files get approved by the right people. | 2 | 2 | 3 | Unlimited |
| Status indicators Use color-coded status indicators to see which reviewers have approved (green), requested changes (orange), or still need to take a look (gray) at each of your files. | ||||
| Review status Set each file’s review status to “In review”, “Needs changes”, or “Approved”, so your reviewers and content creators know what to work on next. | ||||
| Due dates Add due dates to your files so your reviewers know when to share their feedback. | ||||
| Automated reminders Send automated email reminders as the due date approaches, or set up integrations to send reminders to your favorite tools. | ||||
| Awaiting my review View, sort, and prioritize all the files you need to review, so even the busiest stakeholders never miss a thing. | ||||
| Notification center Get notified and keep track of everything that’s going on in the projects you’re working on. | ||||
| Email notifications Customize your notification settings for new reviews, feedback roundups, and more. | ||||
| Custom branding Add your own logo to the Filestage dashboard so your brand always shines through. You can also add different logos for each team to make your experience more personal. | ||||
| Intake forms Standardize how new projects reach your team. Use custom forms to collect all necessary files and project details from stakeholders in one go. | Add-on | |||
| Quick find Tap the F key in your project dashboard or file viewer to quickly search for a specific project, file, version, or comment. | ||||
File proofing |
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| Comments Tap anywhere on your file to leave a comment, and reply to other comments in real time. | ||||
| Pin comments Pin comments to the top of the sidebar, perfect for reminding reviewers of the brief or pointing out where you need feedback. | ||||
| Team-only comments Keep conversations private between your teammates and creatives. So you can get aligned before sharing your thoughts. | ||||
| Copy comments Copy selected comments from one reviewer group to another – perfect for filtering out noise or unhelpful feedback before passing it on to other teams or partners. | ||||
| Timestamps Filestage automatically adds timestamps when you annotate videos and audio files, making it easy to skip to the right points when reviewing feedback. | ||||
| Mentions Tag your team members or reviewers in a comment, then we’ll send them a notification so they can take a look. | ||||
| Annotations Draw on videos, images and documents to bring your comments to life. You can also highlight or strike through text to make sure your feedback is clear. | ||||
| Attachments Attach files to your comments, making it easy to share references, company logos and anything else your team may need. | ||||
| To-do lists Turn all your comments into a to-do list, making it easy for your team to go through the feedback and keep track of what’s been done. | ||||
| Request changes Tap the ↻ Request changes button when you’ve added your comments. Your team members will then see that you’ve finished leaving feedback, so they can start working on the next version. | ||||
| Approve Everyone’s favorite feature! Tap the ✓ Approve button when you’re ready to move the file to the next reviewer group. | ||||
| Extra review decisions Minimize review rounds by adding an option to approve files with changes, or let your stakeholders reject files completely. | ||||
| Batch review Browse your files in a gallery viewer to approve or reject multiple files at once. | ||||
| Compare versions Compare two versions side by side with all the comments to see what’s changed. Or switch to overlay mode to fade from one version to another, making it easy to identify visual changes. | ||||
| Auto compare text Auto compare versions to highlight text that’s been added to the new version and removed from the previous version. | ||||
| Bulk download Select and download multiple files at once from your project dashboard. | ||||
| External partner uploads Invite people to upload files to specific projects, like freelancers or agency partners. | ||||
| Disable review decisions Invite reviewers to add comments or collaborate on feedback without needing to submit a review decision. | ||||
| Comment labels Tag your comments to streamline the review process. Easily filter feedback by category to focus on what needs your attention first. | ||||
| Mark comments as resolved Mark comments as resolved to clear them from your active view and keep your feedback loop focused on outstanding tasks. | ||||
Integrations and automations |
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| Automations Automate manual tasks by setting up custom triggers and actions. | ||||
| API access Connect your systems to our REST API to set up your own custom automations, making your approval process faster and more productive. | ||||
| Webhooks Set up webhooks to get your Filestage notifications sent straight to your team’s messenger app. | ||||
| Adobe After Effects Share motion designs and collect feedback inside Adobe After Effects. | ||||
| Adobe Premiere Pro Share sequences and collect feedback inside Adobe Premiere Pro. | ||||
| Adobe Photoshop Sync your designs and manage feedback directly inside Photoshop. | ||||
| Adobe InDesign Share InDesign layouts for review without leaving your workspace. | ||||
| Dropbox Upload files directly from your Dropbox folders. | ||||
| Google Drive uploads Import files directly from your Google Drive. Select and upload specific versions whenever you’re ready for review. | ||||
| Google Drive folder sync Sync your Google Drive folders with Filestage. New versions added to your folder will automatically appear in your project for review. | ||||
| Microsoft Teams Send automated updates to your favorite channels whenever something happens in Filestage. | ||||
| Jira Track review progress in Jira with real-time updates on versions, due dates, and statuses. | ||||
| Make (formally Integromat) Create your integrations, then watch them play out in real time without lifting a finger. | ||||
| Slack Connect your projects and Slack channels for instant updates about new files, change requests, and approvals. | ||||
| Monday Send review tasks and status updates directly to your monday.com projects. | ||||
| Zapier Set up automations between Filestage and the rest of your tech stack using Zapier. | ||||
| Custom integrations Get expert support to integrate Filestage with your existing tech stack. | Add-on | Add-on | ||
Reporting and insights |
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| Insights Track and optimize performance across your projects, with real-time insights on projects, files, reviews, and reviewers. | ||||
| Export review reports Download a PDF report containing every comment and review decision in a specific reviewer group, so you can keep a record of your approval process. | ||||
| Export full file reports Download a PDF report containing every comment and review decision across all reviewer groups, so you can keep a record of your approval process. | ||||
Legal, privacy, and security |
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| Storage Securely store your AES-256-encrypted files on ISO 27017 certified servers. | 2 GB | 1 TB | 3 TB | 10 TB |
| Verified approval Transform the “Approve” button into “Approve and sign”. This requires reviewers to verify their identify with a password in line with FDA 21, CFR Part 11, and EU Annex 11 regulations. | ||||
| Password protected review links Add a password to your review links to give your files an extra layer of protection. | ||||
| Limit access to invited reviewers Control who sees your content by limiting access to reviewers who have been invited by your project collaborators. This prevents stakeholders from being able to share your review links with other teammates. | ||||
| Verify email addresses Confirm who your reviewers are before they share their feedback. And make sure updates, reminders, and new versions are sent to the right people. | ||||
| Google SSO Sign up and log into Filestage using your Google account. | ||||
| SSO Ensure maximum security and smooth onboarding of your users and authenticate your team with your own identity provider via SSO. | Add-on | |||
| Information privacy and security assessments Need to perform a third-party information privacy and security assessment? We’ll answer your questionnaires and supply supporting evidence. | Add-on | |||
| Custom terms Need custom terms? We’re happy to negotiate them. Need us to sign your terms? We’re open to negotiating those too. | Add-on | |||
| Data residency control Ensure strict adherence to your data policies. Select Germany as your dedicated data residency to benefit from some of the world’s strongest privacy laws. | Add-on | |||
| Anonymous reviews Remove bias from your review process. Allow stakeholders to leave honest, anonymous feedback so your team can focus on the work, not the person behind the comment. | Add-on | |||
Support |
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| Email and in-app chat Chat to our team to get help and support with your account or review process. | ||||
| 24/7 help center Get access to a wide range of tutorials, guides and articles to help you get the most out of Filestage. | ||||
| Premium support Skip the queue with priority access to our support team. Get faster response times and dedicated help to keep your projects moving without delay. | Add-on | |||
| Dedicated Customer Success Manager Enjoy a seamless onboarding experience with your personal Customer Success Manager. We’ll set up the perfect approval process for you, support you with training, and make sure you’re reaching your goals. | ||||
| Service level agreement (SLA) Through our separate Service Level Agreement (SLA), we guarantee you the best possible service for Filestage. | ||||
| Priority access to Filestage Lab Get priority access to Filestage Lab, where you can view our feature roadmap and talk about upcoming improvements with our team. | ||||
Administration and control |
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| Member role Give team members limited access so they can only see the projects they’ve been invited to. | ||||
| Custom roles and permissions Set up custom roles for your team members and choose who has permission to view all projects, upload files and manage your account. | ||||
| Multiple Teams Create separate teams so people only see the projects that matter to them. | Add-on | Add-on |
posted in context instead of getting lost in frustrating email chains
with full clarity of who said what and which version is the latest
freeing teams up to deliver more campaigns with the same resources
Enjoy a free, non-binding consultation with our experts, tailored to your team.
Advantages of the 30-minute demo:
How does the free trial work?
You can test Filestage for 30 days, absolutely free. This gives you a chance to test all of Filestage’s features without any limits. At the end of those 30 days, you’ll automatically switch to our Free plan unless you choose to upgrade.
How does the pricing work?
We’ve designed our plans to fit exactly how your team works. Pricing is based on the specific features you need to get the job done, plus the number of team members collaborating. Every plan starts with 10 included team members. Once you choose between our Starter, Business, or Enterprise plans, you unlock unlimited active projects. Need more seats? You can seamlessly scale your team by adding user bundles (in groups of 5), which also grants you an additional 1TB of storage per bundle.
Do you offer any discounts?
Absolutely! If you choose one of our yearly plans, you’ll automatically get two months free compared to our monthly pricing. On top of that, we also offer custom discounts for educational institutions and nonprofits. Email us at hello@filestage.io to find out about our discounts.
What are my billing options?
You can choose between a monthly or annual subscription. Payments are taken in advance and are renewed automatically unless you cancel before your notice period.
How long does it take to get up and running with Filestage?
Teams can go from creating an account to sharing files for feedback within a couple of minutes. To help with this, there’s a self-onboarding process within the platform. This quickly teaches users how to set up projects, share files, and track feedback and approvals.
Do reviewers also need an account?
No, reviewers don’t need to set up an account to give feedback or approve files. All they need to do is enter their email address so that they can receive notifications about files they’ve been invited to review. We do offer a free reviewer account that gives stakeholders more ways to manage their pending reviews, but this isn’t mandatory.
How does Filestage keep files secure?
Filestage uses AES 256-bit encryption to keep all your documents, videos, designs, and other files secure. These are backed up regularly on our ISO 27017 certified servers in Frankfurt, Germany. So you can rest assured that files, versions, and feedback are safe. For extra security, you can also password protect your file reviews.
Can I sign a data processing agreement (DPA) with Filestage?
Yes, this is a key part of setting up your contract. We’ll draft your DPA in accordance with Art. 28 GDPR to make sure everything meets the latest guidelines.
Does Filestage integrate with my existing workflow?
Filestage integrates with a wide range of tools, including Google Drive, Adobe Premiere Pro, and Microsoft Teams. You can also use Zapier to connect Filestage to your favorite apps.
