Centralize feedback, track versions, and catch costly errors before approval with our AI-assisted online proofing platform.
How Filestage fixes the approval bottleneck
Filestage’s AI-assisted checks catch missing logos, broken links, compliance issues, and wrong versions before approval, so reviewers can focus on feedback and final sign-off.
✓ Upload once, share instantly
✓ Eliminate version confusion
✓ Keep files review-ready
✓ Gather feedback in one place
✓ Align reviews faster with AI
✓ Resolve comments quickly
✓ Speed up final approvals
✓ Track approval status clearly
✓ Keep compliance-ready records
✓ Upload once, share instantly
✓ Eliminate version confusion
✓ Keep files review-ready
✓ Gather feedback in one place
✓ Align reviews faster with AI
✓ Resolve comments quickly
✓ Speed up final approvals
✓ Track approval status clearly
✓ Keep compliance-ready records
Powered by AI
Filestage AI scans creative assets for errors, brand inconsistencies, and compliance risks before reviewers even start.
Automated error detection
Catch typos, broken links, and technical issues before reviewers see them.
Brand guideline checks
Ensure every asset follows approved fonts, colors, logos, and tone of voice.
Compliance and risk detection
Catch regulatory issues, labeling mistakes, and high-risk content early.
Context-aware suggestions
Get intelligent feedback tailored to your project and industry.
Who Filestage is for
Launch campaigns with faster approvals
Review designs, videos, and content together
Finalize assets with frame-accurate feedback
Approve regulated content confidently
Let’s talk
Enjoy a free, non-binding consultation with our experts, tailored to your team.
Advantages of the 30-minute demo:
Review workflows
Due date reminders
Approval tracking
With Filestage, we have the whole review process in one tool. That means no emails, no PowerPoint presentations with screenshots, and most importantly: happy users.
Caro Berlinghof
Senior Concept Developer & Project Manager, CAMAO
Our review turnaround time has significantly improved. We can easily review all kinds of content formats without any issues.
Zsolt Arnodi
Digital Communication Specialist, B. Braun
We were looking to avoid mistakes in our approval process and to always know who approved which file. And with Filestage we found a way to double-check these things.
Thomas Arens
Head of Marketing & Corporate Communication, FANUC Europe
File sharing
Comment threads
To-do lists
Our designer simply uploads the video, sends it to the group, and everyone is able to comment and select the area where the changes need to happen.
Naeran Rubio
Associate Director of Content & Communications, Sharp
Filestage has reduced our team’s daily email inbox by 25-30%. Since our inboxes are not swamped by emails about content approvals, we can focus on other important tasks.
Rain Balares
INCA Lead, GroupM
Filestage allows our reviewers maximum transparency in the review process. And in return, we receive high-quality feedback and a massively shorter turnaround time.
Thomas Nesensohn
Team Leader of Technical Communications, Zünd
Email notifications
Annotations
Review decisions
Filestage makes things easy. All the files and versions are in the same place. The clients really appreciate the ease of use and being able to have a clear overview of their projects.
Sarah Chen
Copy Director/Medical Director, Publicis Health France
Filestage saves our company a huge amount of time. Instead of writing detailed instructions over email, reviewers can just click on a file to add comments in context.
Karina Berner
Creative Production Specialist, Sartorius
Filestage received a quick acceptance within the team and the other departments because it is so easy to use and accessible.
Angelika Schneider
Executive Creative Direction Motion Design, Sixt
Integrations
Connect Filestage with your project management, creative, and collaboration tools so approvals stay in sync across your workflow.
Assign review tasks to your teammates and track file statuses in your project management tool.
Share files, comments, and review decisions in your favorite channels and spaces.
Upload files and see comments in your content creation tools, so you can iterate and get approval faster.
Create custom integrations in Zapier, turn marketing request forms into projects, and more.
Security
Securely share creative assets with internal teams, external clients, and stakeholders.
Filestage protects your files with enterprise-grade security, including AES-256 encryption and ISO 27001-certified infrastructure. Password-protected links and email verification ensure only authorized reviewers can access your content.
Trusted by teams handling regulated and sensitive content.
What is online proofing software?
Online proofing software is a tool used to review and approve creative assets, including artwork, documents, videos, and live websites. It provides a central hub for team members and stakeholders to leave contextual feedback on content, without digging through endless email chains looking for feedback. This speeds up the approval process and reduces the risk of stakeholders reviewing old versions.
Who uses online proofing software?
Creative and marketing teams of all sizes use online proofing software to speed up the review and approval process. They are typically brands and agencies that produce high volumes of content, have multiple stakeholders, or whose content needs to pass through a rigorous review process.
What are the main benefits of online proofing software?
The main benefits of online proofing software include faster approvals, fewer errors, better control over content versions, and happier stakeholders. In short, it provides you with a central hub to manage feedback and content versions so you spend less time chasing stakeholders. By making this process faster and more accurate, you can dramatically cut feedback costs.
What types of files can I review using online proofing software?
Leading online proofing solutions allow you to easily review all types of files, including PDFs, artwork, videos, and live websites. It’s important to check what file types are available in your price plan, as not all vendors offer every file type on lower-tier plans.
How much does online proofing software cost?
Online proofing software can range in price, depending on the vendor and the plan you choose. Some offer a fixed price, others charge per user, and some offer unlimited members but restrict the features. It’s important to understand this before investing. Top providers offer different pricing models based on your team’s needs and budget. For instance, Filestage has a free plan for small creative teams and paid plans that scale with your team. Our paid plans start from $99/month.
Do we need online proofing software if we already have a project management tool?
If you work on creative projects, yes. Project management tools are great for tracking tasks and timelines, but they don’t have the specific features needed to manage creative projects. Online proofing software integrates with your existing project management tool to focus specifically on the review and approval of creative assets. For instance, they offer tools to annotate files with contextual feedback, set up custom approval workflows, and manage all versions of an asset.
