The online proofing software for 30% faster approvals

Centralize feedback, track versions, and catch costly errors before approval with our automated online proofing platform.

Trusted by professionals from top brands and agencies

Manual reviews slow down approvals

7 out of 10 marketers say waiting for feedback slows approvals.

Email threads, scattered feedback, and missing version control drag out review cycles, and allow costly mistakes like wrong file versions or missing compliance details to slip through.

Manual workflows

Automated review workflows

From upload to approval in 3 simple steps

Filestage’s Review Agents catch missing logos, broken links, compliance issues, and wrong versions before approval, so reviewers can focus on feedback and final sign-off.

1. Upload

2. Get feedback

3. Approved

Your reviews just got an upgrade

Filestage’s Review Agents scan creative assets for errors, brand inconsistencies, and compliance risks before reviewers even start.

Automated error detection

Catch typos, broken links, and technical issues before reviewers see them.

Brand guideline checks

Ensure every asset follows approved fonts, colors, logos, and tone of voice.

Compliance and risk detection

Catch regulatory issues, labeling mistakes, and high-risk content early.

Context-aware suggestions

Get intelligent feedback tailored to your project and industry.

Speed up approvals for every reviewer on your team

From marketing to creative to production, Filestage helps teams move campaigns forward faster and keep every project visible.

Partners and agencies can join reviews instantly—sharing feedback and approving files alongside your team.

Built for every reviewer across teams, clients, and partners.

Marketing

Launch campaigns with faster approvals

Production

Finalize assets with frame-accurate feedback

Creative

Review designs, videos, and content together

Compliance

Approve regulated content confidently

Your final checkpoint before anything goes live

Filestage helps teams move fast with less risk by creating a centralized System of Evidence for every asset. Each review decision gets logged as you go, leaving a clear audit trail that’s traceable and defensible whenever you need it. 

Online proofing software for complex industry approval workflows

Creative teams across agencies, manufacturers, pharmaceuticals, and consumer brands use Filestage’s AI-powered online proofing software to simplify reviews, align stakeholders, and move projects to approval faster.  

Deliver client work faster without endless revisions

Manage creative projects, simplify review cycles, and streamline approvals across internal teams and external clients, without losing version control.

Launch campaigns and packaging without costly print errors

Accelerate review cycles, protect brand consistency, and streamline collaboration across global marketing teams and production teams.

Manage approvals across hundreds of stakeholders

Coordinate technical documents, marketing content, and production files in one online proofing platform for cross-functional teams.

Catch compliance issues before regulatory review

Ensure compliance, track versions, and maintain brand standards with secure online proofing software built for regulated review processes.

Launch retail promotions and product campaigns faster

Coordinate seasonal promotions, product launches, and marketing assets across teams without delaying campaign rollouts.

Real results from marketing, creative, and production teams

"Instead of writing detailed instructions over email, reviewers can just click on a file to add comments in context. This makes everything faster – from giving feedback, to managing the process, to making edits before sharing the next version."

"There have been quite a few instances where we were able to go back to something someone said in Filestage and make a correction that perhaps was missed, so the tool has proven to be very useful."

"It is now much easier for us to process the collected feedback since we can access all the information in a single place."

"Filestage gives our suppliers and agencies a centralized platform to submit creative assets for feedback and approval. This helps us deliver content at speed and scale."

Teams spend less time chasing approvals and more time creating with Filestage’s automated online proofing software.

Faster approval cycles across creative projects

0 %

Emails eliminated per review cycle

0 +

Fewer compliance and version mistakes

0 %

Saved on content approvals every week

0 + hrs

*Based on customer usage data and internal analysis.

Stop chasing feedback. Start approving faster.

See how Filestage streamlines feedback, tracks versions, and moves creative work from review to approval faster.

Advantages of the 30-minute demo:

Connect Filestage with your favorite apps

Automate your workflow with our native and custom Zapier integrations.

Project Management

Assign review tasks to your teammates and track file statuses in your project management tool.

Messenger

Share files, comments, and review decisions in your favorite channels and spaces.

Content creation

Upload files and see comments in your content creation tools, so you can iterate and get approval faster.

And many more!

Create custom integrations in Zapier, turn marketing request forms into projects, and more.

Share content with confidence

Securely share creative assets with internal teams, external clients, and stakeholders.

Filestage protects your files with enterprise-grade security, including AES-256 encryption and ISO 27001-certified infrastructure. Password-protected links and email verification ensure only authorized reviewers can access your content.

Trusted by teams handling regulated and sensitive content.

FAQs

Learn more about how online proofing software works, who it’s for, and how it helps teams streamline their review and approval process.

What is online proofing software?

Online proofing software is a tool used to review and approve creative assets, including artwork, documents, videos, and live websites. It provides a central hub for team members and stakeholders to leave contextual feedback on content, without digging through endless email chains looking for feedback. This speeds up the approval process and reduces the risk of stakeholders reviewing old versions.

Who uses online proofing software?

Creative and marketing teams of all sizes use online proofing software to speed up the review and approval process. They are typically brands and agencies that produce high volumes of content, have multiple stakeholders, or whose content needs to pass through a rigorous review process.

What are the main benefits of online proofing software?

The main benefits of online proofing software include faster approvals, fewer errors, better control over content versions, and happier stakeholders. In short, it provides you with a central hub to manage feedback and content versions so you spend less time chasing stakeholders. By making this process faster and more accurate, you can dramatically cut feedback costs.

What types of files can I review using online proofing software?

Leading online proofing solutions allow you to easily review all types of files, including PDFs, artwork, videos, and live websites. It’s important to check what file types are available in your price plan, as not all vendors offer every file type on lower-tier plans.

How much does online proofing software cost?

Online proofing software can range in price, depending on the vendor and the plan you choose. Some offer a fixed price, others charge per user, and some offer unlimited members but restrict the features. It’s important to understand this before investing. Top providers offer different pricing models based on your team’s needs and budget. For instance, Filestage has a free plan for small creative teams and paid plans that scale with your team. Our paid plans start from $199/month.

Do we need online proofing software if we already have a project management tool?

If you work on creative projects, yes. Project management tools are great for tracking tasks and timelines, but they don’t have the specific features needed to manage creative projects. Online proofing software integrates with your existing project management tool to focus specifically on the review and approval of creative assets. For instance, they offer tools to annotate files with contextual feedback, set up custom approval workflows, and manage all versions of an asset.

Still have questions?

Our team can help you find the right review and approval workflow.

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