Every successful project relies on many different things. Projects are complex and made out of different ingredients, people, and tasks, which all of need to work in harmony to successfully accomplish their goals.
It can be hard to define what really makes a project successful, but here are some elements:
What Makes a Project Successful?
1. Smart Team Members
If you don’t have the right team in place, all of your strategies and plans could fall apart. To get a team dynamic that can result in a successful project, the core vendors, and basically all the stakeholders have to play a part. Everyone involved needs to share a similar vision of the goals for the future and strive for the success of the project.
(Image Source: Giphy)
If the team members are inadequate, a marketing project manager can face some serious problems. Good leaders need to motivate their teams, listen to their suggestions, and emphatically express themselves in all means of communication with their teams. If a leader is always blaming someone else and fighting with team members, the project is doomed to fail from the get-go.
Is the team is clashing all the time, or are their unique skill sets incompatible? All project leaders have to do their best to make sure the skill sets and personalities of their team members are compatible. For instance, two dominant people are bound to clash a lot. Therefore, It’s the leader’s job to thoroughly inspect each team member before assigning tasks.
All The team members should be completely informed and have a good understanding of what it takes to get the project off the ground and make it a reality. Ultimately, they need to work together like a well-oiled machine, be able to quick decisions as a unit, and create a community that everyone will enjoy being in.
2. Good Planning and Strategizing
If you want to succeed, your best bet is to strategize from the very first day of your project. During this planning, all of the stakeholders should be present, and they should always know which direction the project will go in. Crafting good plans can help you make deadlines, and your budget can really help all of your stakeholders relax. Good planning gives the team a sense of direction, keeps all of the stakeholders aware of the progress you’ve made over time, and helps you explain your decision-making throughout your project. It can also help everyone understand your budget and your needs throughout the project.
Your team members should all be familiar with your plans and strategies. While the plan is being created, their suggestions should be taken into account, as they’re all experts in their fields and might know some things better than others.
The first step in this process is to create a reliable, realistic timetable for the project. You should accurately assess how much time it will take to to clearly document the milestones and all of the deliverables. A good plan should make things easier as the project progresses, and it should contain all of the details about the required resources, as well as a warning system. If something is at risk of being missed, the system should be in place and provide clues about what to expect.
Timeline templates you can use to get started:
Project Timeline by PresentationLoad
Project Schedule by Vertex42
It’s smart to develop a full timeline to achieve efficiency and build a plan that establishes accurate deadlines. You can use already existing templates from old, completed projects to come up with a template for the new project, as well as any other future projects. Then, you can avoid any redundancies and excessive details by creating a new plan from scratch every time. You can also reuse this template to create more accurate timelines and budget estimates.
3. Proper Communication
One of the best ways to ensure the success of a project is to pay attention to outside sources and gather information. It’s also absolutely essential that you ensure open communication among your team. When implementing a schedule, it’s important that the team always has fresh, new information that they can distribute to all of the stakeholders and team members. If there happens to be an issue during one part of the project, it can impact other parts of your project as well, so you should communicate with other team members to prevent this kind of damage.
Since internal communication is so vital to the success of an organization, it should keep an archive of major past projects and provide convenient access to anyone who needs it. Therefore, the team assigned to the project will be able to see how business practices and policies have improved over time, and learn from the mistakes of previous project managers. It’s also extremely important to listen to other people and pay attention to what they say.
If you want to communicate effectively, you need to know when to say no. Leaders should never promise anything they can’t deliver. If you do, you could have a lot of problems later on. When it comes to what your team can or can’t do, you should always be honest.
In addition to using tools with draggable timelines, you should find one that lets you use your previous projects as templates for establishing new timelines. This tactic will allow you to improve your processes over time and become more accurate in your estimates, which will make your clients happy and give them higher expectations from the beginning. The goal is to utilize this software to improve overall communication among team members.
4. Close Relationships
All successful projects have one thing in common: the link between the leadership and the team. This link is extremely important because it clears up all misunderstandings, and provides an open line of communication that will result in the success of a project. In this new approach (integrated teams who care about each other and their common goals), each team member brings his or her own skills and qualities to the project, which makes it more valuable. In other words, teams genuinely collaborate, and each member adds something significant to the business.
According to Gloria Salves, a tech writer for Writemyx.com: “We found that close relationships with our team were of high importance to our success. We make a point out of thoroughly understanding each other and spending time together as a team. This helps us overcome our differences faster and in a more efficient way, as well as staying on track with our mission and our goals. We tend to see the team as a family instead of as strangers, which essentially helps us overcome any issues.”
5. Risk Management of Successful Projects
Every good project manager knows that projects rarely go as planned. So during planning, it’s crucial to estimate all of the risks that a project could face. Make sure that all of the stakeholders are aware that the risks exist. and what those risks are. If something happens during the project-building process. your team members can quickly resolve any issues through the risk-management plan that has already been implemented.
This tactic will give the team confidence to resolve issues and move forward with confidence, instead of fearing what their future decisions might bring to them. It is essential to have a central database for all the information related to the project to ensure that you don’t lose momentum (or key participants) during the project. This system can quickly get your new team members up-to-speed.
6. Measure Everything
Measurement is really important during the entire project. You need the right metrics to maintain good quality and predict any faults throughout. However, success can mean something different to each person on the team. Again, communication is essential, and all of the team members have to agree on their plans, goals, and missions.
However, an objective method has been developed that establishes seven common criteria for the success of every project:
- Technical performance
- Efficiency of execution
- Implications related to organization and management
- Personal growth
- Project termination
- Technical inattentiveness
- Business performance
A common factor in measuring a project’s success is also the financial factor, which is a way to evaluate the success of a business venture. Some deliverables are still hard to measure, but even though they’re not perfect, you can still get a good feel for how well they were executed.
“While we do like to measure the success of different project milestones in our projects as a way to prevent any unexpected issues and problems, some of them can be pretty hard to measure, due to their very nature. In this case, it’s really important that the values and goals of all team members and stakeholders are in line if you want to be able to get a common conclusion. We try to inform everyone on what to expect from those milestones,” says Seth Emerett, a project manager from 1Day2Write and OriginWritings.
7. Strong Closure
Your project needs a solid closure, or it could continue consuming resources. The leader of the team has to be strict and convince customers or clients that all of their critical factors have been met. This confirmation of project delivery is essential, and it involves testing, delivery, and release, which all have to be agreed upon upfront.
You should also gather and document any information about customer satisfaction, such as surveys and feedback emails, for future reference. Project managers have the responsibility of ensuring that everything runs smoothly, but it’s impossible for them to actually guarantee a successful outcome. The entire team and all of the stakeholders have to pay attention to the key elements. What makes a good project, and what will cause the project to succeed? This success will lead to a successful plan for future projects.
8. Make Every Project Successful
Projects are complex, so it takes a lot of time and effort to allocate their resources. Some projects fail because they don’t pay enough attention to subtle details that will make everything easier in the long run, such as:
- Gathering the right team of experts.
- Building proper and efficient relationships among team members and stakeholders.
- Establishing open lines of communication.
In some cases, the leaders are to blame, but in other cases, the risks aren’t being handled appropriately. If you want to make every project successful,you should pay attention to these elements.
Martha Jameson works as a content editor and proofreader. Before she found her calling as a writer with AcademicBrits, she was a web designer and manager. Martha is determined to share her experience and inspire people to pursue their dreams.