Give your clients a polished review process

Bring feedback, approvals, and files into one place, so you and your clients can focus on making great work instead of chasing email threads.

Start free trial
Get a demo
  • ✓ 14-day free trial
  • ✓ No credit card needed
  • ✓ GDPR compliant
client feedback tool, email vs Filestage

Trusted by professionals from top brands and agencies

Siemens logo
Lukkien logo
dm drogeriemarkt
WMF logo
Liebherr logo
  • Proven results with Filestage

Real results from marketing, creative, and production teams

"Instead of writing detailed instructions over email, reviewers can just click on a file to add comments in context. This makes everything faster – from giving feedback, to managing the process, to making edits before sharing the next version.​"
Karina Berner
Karina BernerCreative Production Specialist, Sartorius
"Filestage helps us reduce long email threads and revision loops by working more interactively and collaboratively."
Zsolt Arnodi
Zsolt ArnodiDigital Communication Specialist, B. Braun
"There have been quite a few instances where we were able to go back to something someone said in Filestage and make a correction that perhaps was missed, so the tool has proven to be very useful."
Naeran Rubio
Naeran RubioAssociate Director of Content & Communications, Sharp
"It is now much easier for us to process the collected feedback since we can access all the information in a single place."
Angelika Schneider
Angelika SchneiderExecutive Creative Direction Motion Design, Sixt
"Filestage gives our suppliers and agencies a centralized platform to submit creative assets for feedback and approval. This helps us deliver content at speed and scale."
Johannes Morath
Johannes MorathManager Marketing Projects, Kärcher

Teams spend less time chasing approvals and more time creating with Filestage’s automated online proofing software.

Start free trial
Get a demo
Faster approval cycles across creative projects
0 %
Emails eliminated per review cycle
0 +
Fewer compliance and version mistakes
0 %
Saved on content approvals every week
0 + hrs

*Based on customer usage data and internal analysis.

  • Why agencies need client proofing software

Turn messy client feedback into a structured approval process

Collecting client feedback on creative work can quickly become chaotic – scattered feedback, conflicting comments, and missing context cause delays and frustration. Filestage brings all client feedback into one place so it’s structured, trackable, and easy to act on.

Simplify feedback

Clients comment directly on the file, pinned to the exact frame, page, or pixel – so nothing gets lost in an inbox.

Protect project margins

Structured review rounds cut through the usual chaos that stalls sign-offs. Get quality work out faster, send your invoice, and move onto the next brief.

Get a full audit trail

Clients approve with a single click, and every sign-off is logged in a documented, defensible record. This works for AI-assisted content too, so you can scale without second-guessing.

  • Fix mistakes instantly

Catch mistakes before anything goes to client with Review Agents – Available on Business and Enterprise plans

  • Flags typos and grammar mistakes automatically, before your client spots them
  • Checks every draft the moment it’s uploaded, saving your team time on reviews
  • Helps keep copy looking sharp and error-free, even on a tight turnaround
AI reviewer_spelling and grammar checker
  • Checks for discriminatory, non-inclusive, or inappropriate language before it raises any eyebrows
  • Works from your client’s rules, or a ready-made preset, applying guardrails to every project
  • Helps teams adhere to client standards without slowing projects down
Create new review agent
  • Confirms the right logo, icon, or disclaimer is in place and positioned correctly
  • Flags visual mistakes so your design team can fix them instantly
  • Frees your reviewers to focus on the feedback that actually shapes the work
Review Agent_mandatory images
  • Checks every asset against a list of words you can’t use, a competitor’s name, a banned term, whatever’s off-limits for your client
  • Runs automatically, so it doesn’t depend on someone remembering the list
  • You can easily change your forbidden terms lists as your brand evolves
AI reviewer_forbidden terms
  • How Filestage accelerates client feedback

From first brief to final approval – all in one platform

  • Build automated multi-step review chains once, then reuse them across every project.
  • When internal QA is done, client review starts automatically and approved assets move to the next step instantly.

“Filestage is one of the only tools that lets our marketing team and agency partners collaborate in one platform. This makes sure everything goes through the necessary product managers and technical experts before it goes out the door.”

Karina Berner

Karina Berner

Creative Production Specialist at Sartorius

Project dashboard with multiple reviewer groups_client review
  • Flag issues with team-only comments that stay hidden from client view.
  • Assign open feedback to the right team member so nothing gets missed before the next round.
“A big advantage of Filestage is that all reviewers can see the comments that were already left by other reviewers and avoid contradictory feedback.”
Stephanie Flaig

Stephanie Isabelle Flaig

Head of Operations at Videoboost

team-only comments
  • Every asset version lives in one place, with comments pinned to the exact frame, page, or pixel so nothing gets missed.
  • Compare any two versions side-by-side with synced comments.
“Filestage is a must for marketing agencies. It allows everyone, from our team to our clients, to have all the information they need and know exactly where to find all versions. It keeps everything neat and accessible, so no one’s left scrambling for the right file.”
Melissa Abrini, Creative Director at Story

Melissa Abrini

Creative Director at Story

Filestage dashboard with packaging files
  • See who’s reviewed, who’s commented, and who still needs to approve in real time.
  • Keep a timestamped record of every asset clients sign off on.
“The whole process is streamlined and we have a tracked record that shows our clients when they review the comments and the date that they approved it.”
Mark Stern

Mark Stern

CEO at Custom Box Agency

Clear overview of the file status

See how top teams approve artwork 30% faster

Book a 30-minute, tailored walkthrough of your real workflows to see how Filestage can support your team. Learn how leading teams get packaging and artwork signed off faster.

Get a free workflow consultation
  • How Filestage works

A review process your clients will actually follow

Build a structured, four-step workflow that takes your creative work from first draft to client-approved:

Upload any file to Filestage
Set up your review workflow in Filestage
Collect feedback directly on the file with Filestage
Track status in real time in Filestage

Protect your clients’ work – and your reputation

Filestage is built to keep your clients’ content secure during the review process. Share files securely with password protection, download restrictions, and anonymized feedback.



Filestage offers full GDPR compliance, AES 256 encryption that’s certified against ISO/IEC 27001:2022, and certified EU servers.

Start free trial

Connect Filestage with your favorite apps

Automate your workflow with our native and custom Zapier integrations.

Project Management

Assign review tasks to your teammates and track file statuses in your project management tool.

Messenger

Share files, comments, and review decisions in your favorite channels and spaces.

Content creation

Upload files and see comments in your content creation tools, so you can iterate and get approval faster.

And many more!

Create custom integrations in Zapier, turn marketing request forms into projects, and more.

Explore all integrations

Your client feedback questions, answered

What is a client feedback tool?

A client feedback tool helps agencies collect, manage, and act on feedback from clients in one place. Instead of scattered comments across email and chat, feedback is left directly on creative assets — making reviews faster and approvals clearer.

The right client feedback tool allows you to see the status of all your client projects at a glance and keep track of where approval is needed. Consolidating all feedback in one dashboard makes it easier to collect client feedback (without the chaos of neverending email threads). As a result, you can speed up content reviews and reduce follow-up questions by having clients leave contextual feedback directly on creative assets.

Client feedback tools are specifically designed for managing complex workflows with multiple stakeholders and a high volume of assets. Most agencies fit this description. For example, with Filestage, you can leave in-context feedback on assets, auto-compare content versions to confirm all changes are made, automate manual tasks to scale content production, and manage all assets and feedback in one place. By contrast, feedback still needs to be managed outside of a general project management tool. It’s also difficult to create custom workflows for complex review processes.

As well as images and PDFs, Filestage also supports videos, documents, live websites, interactive HTML, and audio files. So if you’re working on multimedia projects and integrated campaigns, you can review all your files and feedback in one place. You can find a full list of our supported file types here.

One of the biggest risks for agencies is having creative work land in the wrong hands. This is hard to control when sharing files by email. To combat this, we offer security features to give you full control over the review process, including password protection and restricted downloads. These features give you and your clients the peace of mind that your creative work is kept confidential.
In most cases, we can have you up and running in less than a day. Our team will support you in building a custom workflow template for your projects so you can start reviewing files immediately. Once you upload your first project, you simply invite your clients as reviewers or send them the review link and they can begin leaving feedback.
No. Clients receive a review link and can leave comments and approve files directly without the friction of creating an account. This is one of the most common reasons agencies cite for high client adoption rates. You can optionally add password protection for sensitive campaigns, but the default experience is frictionless for reviewers.
Yes, Filestage’s Review Agents automatically check assets before they reach your client, flagging off-brand colours, missing logos, broken QR codes, and forbidden terms in seconds. For agencies producing high volumes of content, this removes a layer of manual checking that’s easy to miss under deadline pressure. Your team gets to focus on the work that actually needs human judgment.