How to share video online for feedback and approval

How to share video online for feedback and approval

Online video sharing is easier than ever. But dropping that video into your colleague or client’s inbox is only half the battle.

Here are four problems with sharing videos online:

  • Transfer links time out (we’ve all been there!)
  • Reviewers spend hours writing out timecodes and comments
  • Everyone gives feedback in separate email chains
  • Video editors are left with confusing and unclear feedback

That means more meetings to get aligned, more review rounds, and less time spent creating your best work. 

Video marketing isn’t going away any time soon, so you need a better and more efficient way to share video online. Let’s look at how you can share video files and get feedback and approval in four simple steps – all in one place.

1. Upload video files to share them with your reviewers

With Filestage’s video review software, it’s easy to share videos online. Your teammates and clients can then review them in their browser without needing to download anything or create an account.

Here’s how you upload video files with Filestage:

  1. Open Filestage or request a free trial
  2. Create a project and give it a name
  3. Drag and drop your videos into your project (up to 20 GB per video)

And because Filestage is an all-in-one tool for managing your video review and approval process, you can also set up review steps for different types of reviewers. This helps to keep feedback and versions organized and gives you a clear view of where your videos are in the approval process.

Dashboard with multiple review steps

2. Share video online with a link

Filestage makes it easy to share video online with a link. And unlike other file sharing tools, your links last as long as your projects. So you don’t have to waste time sending the same videos again and again.

Let’s look at the three ways you can share video links with Filestage:

  1. Invite teammates to collaborate on your project
    Click the invite icon in the top-right corner of your dashboard to add collaborators to your project. They’ll get an email with a link to access all the files and review steps in your project.
  2. Invite reviewers to your review steps
    Click the invite icon on one of your review steps to add reviewers. They’ll get an email with a link to access all the files in that review step. So if you upload new videos or versions, they’ll have access automatically.
  3. Share a link to a specific video review
    Open the video review you want to share, then copy and paste the link into an email or chat message. When someone clicks the link, they’ll be able to watch your video in their browser and see any feedback that’s been added.

Your reviewers will then be able to view your video content and give feedback on any device, helping to keep your feedback process fast and remote-friendly.

3. Collect feedback on top of your video files

Tired of spending hours matching up timecodes with your video edits? Those days are over.

With Filestage, timecodes are created automatically whenever someone adds a comment. Your reviewers can click anywhere while watching your video to create a marker and timestamp. Then, when you click on their comment, you’ll instantly jump to the frame they were talking about.

Here are a few other ways Filestage makes it easy to review video content:

  • Annotations – draw on the content to add clarity to your comments
  • Attachments – share references or important files like fonts and logos
  • Highlights – select specific words and sentences that need editing
  • Strikeouts – select which parts of a document you want to be deleted

Once your teammates and clients are done adding feedback, they can either “Request changes” or “Approve” your video edit. Their review status will then be updated on your dashboard so you know which videos to work on next.

Review videos online

4. Collaborate in the comments until you get approval

This is where Filestage really comes into its own.

By getting all your reviewers on the same page from the start, it’s easy to bounce ideas around in the comments. And if you spot any conflicts or disagreements, you can quickly get alignment before you get started on the next version – saving days (if not weeks) on unnecessary review rounds.

Here are three ways Filestage makes collaboration easy:

  • To-do lists – the comment sidebar doubles as a to-do list for video editors, so your team can tick off comments one by one to make sure everyone’s feedback has been addressed
  • Version history – all your teammates and reviewers can jump back to the previous video review in seconds, so it’s easy to see what to look out for in the new edit
  • Review decisions – reviewers can choose to “Approve” a file or “Request changes” so you’re always clear on the status of your content
Use the comments as a to-do list

Other popular (and free) ways to share video online

Filestage is a great platform for complete video review and approval management – and it supports designs, live websites, and other formats too!

But if you aren’t bothered about project management or creative collaboration, here are a few other options you can explore.


WeTransfer is a free website that lets you upload video files to share via email or a transfer link.

Here’s how it works:

  1. Go to WeTransfer
  2. Click the three dots in the bottom-left corner to choose between an email or link transfer
  3. Upload your files and write a message
  4. Click Transfer

This is a quick and free way to share video online. But there are a few downsides:

  • There’s a transfer limit of 2 GB
  • Videos need to be downloaded before people can watch them
  • Transfer links time out after seven days
  • Reviewers have to send feedback by email


Dropbox is a cloud drive for sharing videos and other files. You can upload files, create transfer links, and share them with your team in minutes.

Here’s how it works:

  1. Create a free Dropbox account and open it in your browser
  2. Upload your video
  3. Hover over your video file and click Share
  4. Click Create a link on the window that appears
  5. Paste the link into an email or chat message

Dropbox’s free account includes 2 GB storage, but that applies to your drive – not each individual file. So if you want to upload four videos, you’ve got a cap of 500 MB per video. Depending on your situation, that may not cut the mustard!

If you and your team need to upgrade, you’re looking at $12.50/user per month for Business Standard, which gives you 5 TB of storage.

Google Drive

Google Drive is another cloud drive. But with 15 GB of free storage, it’s a bit more generous than Dropbox.

Here’s how it works:

  1. Create a Google account and open Google Drive in your browser
  2. Upload your video
  3. Right-click on your video and click Share
  4. Adjust the sharing settings to suit your needs
  5. Click Copy link
  6. Paste the link into an email or chat message

Like Filestage, Google Drive lets you give specific people access to your video content – helping to keep your content secure.

If you want to bump your storage up to 2 TB, you’re looking at $12/user per month for Google Workspace Business Standard.

Choose the best online video sharing tool for your use case

Let’s look at three different use cases to help you find the right online video sharing tool:

  1. You rarely share video files and don’t need feedback or approval
    Go for WeTransfer. Assuming your video is under 2 GB, this will allow you to upload your video and send a transfer link to anyone who needs it. Just make sure they download it within seven days, otherwise the link will time out!
  2. You share video files regularly but don’t need feedback or approval
    Go for Google Drive. You’ll get 15 GB of storage for free, unlike Dropbox’s 2 GB limit. And you’ll also be able to choose exactly which email accounts can watch or download your videos.
  3. You share video files regularly for feedback and approval
    Go for Filestage. You can upload videos up to 20 GB each. And unlike all the other options, you can collect feedback, manage versions, and collaborate on your content – from v1 to final!

Frequently asked questions about sharing video online

How do you reduce file size to share video online?

You can reduce the file size of your videos by rendering a smaller version or compressing them with a tool like Handbrake. You can read our full guide on how to share large video files here.

What’s the best way to share a video online?

Filestage is the best way to share video online if you want to get feedback and collaborate on your content. But if you just want to send a video with a link and your video is less than 2 GB, WeTransfer will do the job.

How do you share video files online?

You can share video files online for free using tools like WeTransfer, Dropbox, and Google Drive. But if you need to review your videos with teammates and stakeholders, you’re better off with Filestage. It’s a complete platform for sharing creative content, collecting feedback, collaborating on new versions, and getting approval.

How do you share a video online privately?

You can share a video privately by uploading it to your Filestage project and turning on password protection. This will add a password to all the files in your review step, so you don’t need to worry about sending different passwords for every video you share.

How do you share large videos online?

Share large videos online (up to 20 GB) with Filestage. Invite your reviewers to take a look or copy and paste the link into an email or chat message. Then everyone can add feedback and collaborate in the comments until you get approval.

How do you upload a video to a link?

Upload your video to Filestage, then invite your teammates and reviewers within the platform or copy and paste the URL to an email or chat message. Anyone with the link will be able to view your content in their browser, from any device, helping to keep your review and approval process moving forward.

Final thoughts

Video is one of the most exciting and effective marketing formats. But sharing videos online and collecting feedback makes it a pain. If you’ve ever tried to consolidate timecodes and comments about your video content, you’ll know what I mean.

Filestage’s video collaboration software makes all those pains go away. You can set up projects and review steps to centralize your review process. Then you can share videos and collect feedback across multiple versions until you get approval. Request a trial to give it a try on one of your projects.

Easy content review & proofing for teams

Use Filestage to review videos, images, and documents all in one place.


Filestage is rated 4.8 out of 5 by users on Capterra

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