AI productivity tools can help marketing teams progress through projects like a hot knife through butter. But with so many options to choose from, how do you know which AI tools will work best for your team?
Whether you want to optimize your content for SEO, gather and analyze big batches of consumer data, or get ahead with AI marketing automation – there’s an AI productivity tool for you.
You could spend a few hours (or days, or weeks) researching and testing different software. Or you can cut to the chase by reading this article where we share and compare the best AI productivity tools on the market.
Here’s a quick preview of the best AI productivity tools for every use case:
- Asana – top tool for project management
- Zapier – top tool for task automation
- Filestage – top tool for faster content reviews
- Funnel – top tool for analyzing consumer data
- Miro AI – top tool for collaborative brainstorming
- Jasper AI – top tool for content generation
- Canva – top tool for AI-driven design
- Buffer – top tool for social media management
- Fireflies – top AI meeting assistant tool
- Clockwise – top scheduling tool
- Tome – top tool for creating stunning presentation decks
Ready to save yourself a whole lot of time? Then let’s dive into the best AI productivity tools!
1. Asana – top AI tool for project management
Effective project management is the glue that holds busy marketing teams together. And Asana has well and truly earned its place as my one of favourite AI project management tools.
On a day to day basis, you can use Asana’s AI to pick up on project blockers and adapt workflows to meet your team’s needs. I especially love how easy it is to navigate, which is where some of its competitors like Notion AI fall short.
Asana also offers some pretty decent automations when it comes to tackling routine tasks, allowing you to scale even the most complex workflows without breaking a sweat. Beyond day to day task management, this productivity powerhouse pulls out insights from historical data to optimize and execute your goals as you go.
To top it off, Asana integrates with all the popular tools and applications on the market, so you can hop from app to app without losing track of what’s what.
2. Zapier – top AI tool for task automation
One of the most popular use cases for AI is task automation. And while lots of productivity tools offer some type of automation, Zapier is specially designed to help you build completely automated processes (also known as Zaps) across every aspect of your business.
Zapier has over 7000 integrations, passing data between all your apps and tools. You can then describe what you’d like to automate using simple text before testing out each proposed step. This makes Zapier the perfect productivity tool for marketers who find themselves jumping between a gazillion different tools throughout the day.
As well as tidying up your apps, Zapier lets you create your own AI assistant that can analyze data, draft emails, create insightful reports, and more. In other words, it takes care of all routine and time-consuming tasks so you can focus on creating quality marketing content for your audiences.
3. Filestage – top AI tool for faster content reviews
For marketing teams that create lots of content, a messy review process can be a real productivity killer. The good news is, Filestage is packed with features designed to streamline and your review and approval workflow from start to finish.
With the help of AI technology, Filestage cuts the chaos from your content reviews by automating every tedious part of the process. So now, instead of chasing people for feedback, you can set due dates for each file and send automated reminders to your team.
Other popular AI features include automatic updates whenever someone leaves feedback or makes a review decision. You can even set up project templates that will instantly include your pre-selected reviewer groups and sections each time you create a new project.
It also supports a wide range of files (PDFs, design files, videos, documents, HTMLs) so you can use it to set up a solid review process for your AI generated content in all its forms. And with new regulations like the EU AI Act coming into force, brands and agencies need a proper approval workflow for this.
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4. Funnel – top AI tool for analyzing consumer data
When you can paint a detailed picture of your audience and what they’re up to, you’re able to make more informed marketing decisions the first time around. So quality consumer data is the bedrock of any effective marketing strategy.
But with so much data to gather and digest, it can be hard to dig up the golden nuggets you’re looking for. Luckily, an AI marketing tool like Funnel can save you loads of time and hassle.
Funnel simplifies marketing data by collecting, organizing, and analyzing information from all your platforms in one place. It’s also constantly using machine learning to develop new AI features that make the process even smoother.
Here are just some of the things this powerful AI productivity tool can do:
- Predict campaign success
- Identify trends
- Recommend the smartest ways to spend your advertising budget
For example, if a certain channel performs better, the AI highlights this so you can take action.
Its advanced features can also automate repetitive tasks and deliver quick, actionable insights in the form of written summary reports. So rather than getting lost in a sea of data, you can spend more time crafting insightful marketing strategies that hit home for your consumers.
5. Miro – top AI tool for collaborative brainstorming
Coming up with fresh creative concepts is one of the most fun things about working in marketing. But it can also be the most time consuming part of the job – if your team doesn’t have the proper tools, that is.
Miro’s collaborative workspace is a popular software often used to share ideas and develop project roadmaps. It can be especially handy for hybrid and fully remote teams. Within the platform, Miro AI enhances the entire ideation process, taking productivity to the next level.
Whether you want pre-built templates for common tasks like clustering sticky notes, or to turn rough ideas into clearer outcomes, Miro is there to help you come up with brilliant ideas in a fraction of the time. Best of all, it gives your teammates the freedom to focus on strategic and creative thinking, rather than menial tasks and organizational details.
6. Jasper AI – top AI tool for content creation
Coming up with clever marketing ideas is a great start to any project. But those ideas really only count when they’re brought to life. This is where Jasper AI comes in, helping you turn your glorious mind maps into quality content your audience will love.
Whether you want to create a blog, a landing page, or some catchy social media captions, Jasper AI can help you get the job done. All you’ve got to do is pick a suitable template, describe what you want to generate in brief terms, outline the tone of voice, and let AI do the rest.
Like all great AI copywriting tools, Jasper is best alongside human creativity. So ideally you should aim to add your own finishing touches to any piece of AI generated content. But if you dread starting with a blank page, this AI productivity tool is for you!
7. Canva – top AI tool for graphic design
Using AI tools for graphic design is a great way to speed up your content creation process. And Canva’s cutting-edge design platform empowers marketers to create high-quality visuals, without the need for any advanced design skills. And its AI integrations are quickly becoming a game-changer for companies of every shape and size.
Canva offers a range of AI tools, like its Magic Design tool which can automatically create images based on a reference picture or text description, saving you oodles of time when starting new projects. Its AI resize tool can even adapt designs for multiple different platforms (think Instagram, Facebook, and LinkedIn) in seconds.
Other features include an intuitive background remover as well as a customizable brand kit to help you maintain brand consistency by storing logos, fonts, and colors for seamless use across all your designs.
8. Buffer – top AI tool for social media management
Social media management is not for the faint of heart. But AI can make things much easier, helping marketers stay on top of their social media workflows and share consistent content that boosts engagement. And while there are lots of great social media tools to choose from, my pick is Buffer.
Let me tell you why.
Buffer’s AI features are designed with quality content in mind. So as you draft new social media posts in the platform, Buffer’s AI side tab will automatically refine your message, aligning it with the specific tone, length, and requirements of each channel. Pretty neat, I know!
To streamline your workflow, Buffer also provides a space to jot down all your post ideas which you can quickly develop with the help of AI-generated suggestions. Once ready, posts can be scheduled for publishing with ease, ensuring consistent activity across your platforms.
Buffer basically covers all the key bases of social media management on one user-friendly platform, making it my go-to productivity tool for this use case.
9. Fireflies – top AI meeting assistant tool
While many of the AI productivity tools on this list are designed to reduce the amount of time spent in meetings, regular regroups are still important to keep everyone up to speed. But that’s not to say you can’t use AI to make these meetings more efficient …
Fireflies is an AI-powered tool that uses natural language processing (NLP) to transcribe and summarize conversations, so you never miss a beat. Its AI bot, Fred, takes it a step further by highlighting key points and providing clear action points for next steps. This means you can really be present and focus on the discussion while Fireflies handles all the note taking.
If you find yourself having to juggle client calls, team check-ins, and brainstorms, you’ll know just how overwhelming it can be trying to keep track of every detail. Which brings me to one of Fireflies’ standout features – its ability to search through past meeting transcripts with a couple quick clicks.
Anytime you need to revisit a specific topic, quote, or decision, all you’ve got to do is search using simple queries or terms to find the information you need.
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10. Clockwise – top AI scheduling tool
Poor scheduling practices can eat away at your team’s productivity. So whether you’re trying to plan out your own work day or find a meeting slot that works for everyone on your team, AI apps can help you manage time much better. And Clockwise is a great option for a few different reasons.
The core purpose of Clockwise is to help you manage your time better with fewer distractions. It uses AI to intuitively calculate the optimal times for meetings, projects, and solo work based on what it learns from your team. So the more you use it, the smarter it gets.
The software also allows each individual to block out deep focus time, which it then automatically protects when choosing a meeting slot. This allows teammates to get more done without any unwanted interruptions.
Another nice touch? Clockwise promises to save you one hour per week. And to prove it, the tool automatically schedules a one-hour break after you start using it.
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11. Tome – top AI tool for creating stunning presentation decks
When sharing your marketing projects with clients and stakeholders, you want to do your hard work justice with some stunning slides. But if time is tight (as it always is), presentation decks can end up looking rushed and unpolished. That’s where Tome comes in.
Tome is an AI-powered tool designed to help you whip up stunning, professional presentation decks in no time. And its alternative approach to storytelling makes it a top choice for anyone looking to catch and hold their audience’s attention.
To get started, type in your prompts (or pick one of the platform’s templates). Then, Tome generates an initial outline for you to approve before it creates the whole deck including a table of contents and introduction slides. Once the deck is done, you can tweak and refine it using simple controls and voila!
Final thoughts
There are so many AI tools on hand to help marketers boost their performance. And hopefully this article helps you pick the perfect AI productivity apps for your team.
Finally, if tightening up your review and approval process is on the to-do list, you can get started with a free trial of Filestage today.
