24 project management software for agencies who want to wow clients in 2024

When working with clients, it’s essential to set clear expectations, keep people up to date, and deliver content on time. 

But with complex projects and without the right agency project management software, handling all these tasks at once can soon become overwhelming.

Luckily, the right tool can help you deliver phenomenal work and wow all your clients!

Let’s look at the 24 best project management software and their specifics so you can make the right decision when purchasing your next solution.

1. Asana – best project collaboration tool

Asana is a workflow management software that helps you and your team to organize, plan, and track your work. It makes it simple to plan workflows and projects, see how your project is progressing, and keep your team on schedule at every step. 

Through Asana’s colorful and visual design, all team members can see exactly what each person is tasked with, when those tasks are due, what the big goals are, and a well-defined path for achieving those goals. 

Pros

• Timeline view to manage dependency
• Fast and flexible
• Easy to use
• User-friendly design

Cons

• Not suitable for video and other large files

Key features

• Task management and tracking
• Different boards for different projects
• Business process automation

Pricing 

Asana offers a range of pricing plans to suit different business needs. Individuals or teams with up to 15 members can enjoy a free plan, and bigger teams can choose between the Premium (starting at $10.99/user per month) or a Business plan (starting at $24.99/user per month).

2. Trello – best for task management

Trello is a popular collaboration tool that allows individuals and teams to organize their tasks, projects, and to-do lists in a visual and intuitive way. 

You can create boards representing projects or goals and populate them with lists and cards that can be moved around as tasks are completed, or priorities change. 

Pros

• Its visual system makes it easy to organize tasks and projects clearly and intuitively
• Trello allows teams to collaborate in real time to stay up-to-date on project progress
• It’s highly customizable, allowing users to tailor it to their specific needs and workflows

Cons

• Its simplicity means it may lack advanced features 
• It doesn’t have a built-in time-tracking feature
• Some users are hesitant to use Trello due to privacy and security concerns about their data

Key features

• Create multiple boards to organize your projects and tasks visually
• Each board can have multiple lists representing different stages or categories of tasks
• Create cards for individual tasks and move them between lists as they change the status
• It allows users to assign labels to cards, making it easy to categorize and prioritize tasks

Pricing

Trello offers three different pricing plans, including: 

1. Free Plan with unlimited personal boards, cards, and lists
2. Business Class Plan (for $12.50/ user per month) that includes all the features of the Free plan, plus advanced automation, custom backgrounds and stickers, priority support, and more
3. Enterprise Plan designed for large organizations (for $17.50/user per month)

3. Filestage – best review and approval software

Filestage is a unique workflow management platform that allows team members to collaborate on digital content entirely online. It streamlines and automates your project review and approval processes while ensuring secure file sharing that complies with some of the top regulatory laws. 

No installation is necessary, and your stakeholders can review and approve without registering an account.

Designed with creative teams in mind, Filestage is the perfect choice for marketing agencies, corporate marketing teams, and collaborative content creators. 

Pros

• Easy to use
• Time-stamped feedback
• Friendly customer support
• Streamlined process automation
• Very flexible 

Cons

• No desktop or mobile app (only usable in the browser)

Key features

• Automation to reduce manual tasks and speed up content reviews
• Due dates keep your projects on track and help you meet deadlines
• In-context comments make for clear feedback that shows up in real time
• Visual annotations bring comments to life and make it clear what needs changing
• To-do lists give your team a clear picture of what needs amending 
• Version history helps you keep tabs on previous comments and see what’s changed
• Review steps mean your files get approved by the right people at the right stage of the process
• Project dashboards help you keep track of who you’re still waiting to hear from
• Integrations with Dropbox, Google project management apps, Slack, Microsoft Teams, and more

Pricing

Filestage offers four different pricing plans, including:

• Free plan with unlimited team members, files, versions, and reviewers
• Basic plan for €49/month, with all the features from the Free Plan plus more storage 
• Professional plan for €249/month, with more advanced features like automations, compare versions, custom branding, and more
• Enterprise plan with the most advanced features for large organizations, and with custom pricing

4. Monday.com – cloud based project management tool

Monday.com is a cloud-based platform that enables teams to manage their tasks, projects, and workflows in a centralized tool. With its user-friendly interface and automation capabilities, it helps teams increase productivity and streamline their work processes.

Pros

• Customizable templates and easy-to-use interface for efficient project planning and tracking
• Collaborative tools that allow team members to share ideas, files, and feedback in real time
• Automated workflows and notifications that help streamline tasks and improve productivity
• Advanced reporting features that provide insights and analytics to track progress and make data-driven decisions

Cons

• Costly pricing plans for small teams and startups
• Limited customization options in the mobile app compared to the desktop version
• Limited time-tracking functionality for tracking billable hours and resource allocation

Key features

• Customizable project boards with drag-and-drop functionality for visual task management
• Time-tracking and workload management
• Collaboration tools like comments, mentions, and file sharing for seamless communication
• Automation features, including notifications, reminders, and status updates, to streamline workflows

Pricing

Monday.com offers several pricing plans, including the Basic plan (starting at $8/user per month), Standard plan (starting at $10/user per month), and Pro plan (starting at $16/user per month). 

Custom pricing is available for Enterprise plans that include additional support and security features. 

5. Basecamp – affordable project management solution

Basecamp is a collaboration software that provides tools for communication, task management, and file sharing. 

It’s designed to help teams stay organized and work together more efficiently by providing a centralized solution for project information and communication. It has a simple and user-friendly interface.

Pros

• User-friendly interface and easy-to-learn features for quick onboarding
• Centralized location for project information, communication, and task management
• Customizable templates and to-do lists for streamlined workflows
• Collaboration features, including chat, message boards, and document sharing, for efficient team communication

Cons

• Limited customization options 
• Limited integrations with other apps and software
• No built-in gantt chart functionality for visualizing project timelines

Key features

• Tools like to-do lists, calendars, and schedules for streamlined workflows
• Collaboration features, including chat, message boards, and document sharing, for efficient team communication
• Automatic check-ins and notifications to keep team members informed and on track
• Time-tracking and reporting features to monitor progress and identify bottlenecks

Pricing

Basecamp offers a flat pricing model of $99 per month for unlimited users and projects. There are no additional costs based on the number of users, making it an affordable option for larger teams. 

A free trial is also available to test the software before committing to a subscription.

6. Wrike – project management tool with advanced task management features

Wrike is a software that helps teams streamline their workflows and collaborate effectively. It offers features like customizable templates, real-time communication, and time tracking. With its user-friendly interface and automation capabilities, it helps teams increase productivity and efficiency.

Pros

• Advanced features, including dependencies, subtasks, and time tracking, for increased productivity
• Real-time communication and collaboration tools, such as mentions, comments, and file sharing, for streamlined team communication.
• Analytics and reporting features that provide insights into project progress and team performance

Cons

• Limited customization options for the dashboard and reporting features
• Expensive pricing plans compared to other tools
• Limited customer support options for smaller plans

Key features

• Customizable project templates, workflows, and dashboards for efficient project planning and execution
• Real-time communication and collaboration tools, such as mentions, comments, and file sharing, for streamlined team communication
• Analytics and reporting features
• Automation capabilities, including workflow automation, request forms, and email integration, for increased efficiency and productivity

Pricing

Wrike offers a Free plan that includes basic features for up to five users, the Professional plan, which starts at $9.80/user per month and has more advanced features, and the Business and Enterprise plans with more advanced features like custom fields and workflows (starting at $24.80/user per month)

7. Teamwork – powerful task management tool

Teamwork is an agency project management software designed to help teams streamline their workflows and improve productivity. It offers task management, time tracking, real-time communication, and reporting. 

With its user-friendly interface and customizable workflows, it helps teams manage projects of any size and complexity.

Pros

• User-friendly interface and customizable workflows 
• Advanced features, including dependencies, subtasks, and time tracking
• Real-time communication and collaboration tools, including mentions, comments, and file sharing
• Integrations with other apps, including Microsoft Teams, Salesforce, and Dropbox, for greater flexibility and efficiency

Cons

• Limited customization options for the dashboard and reporting features
• No built-in video conferencing or meeting scheduling features
• Limited mobile app functionality compared to the desktop version

Key features

• Customizable workflows and project templates for efficient project planning and execution
• Advanced features, including dependencies, subtasks, and time tracking, for increased productivity
• Real-time communication and collaboration tools, such as mentions, comments, and file sharing, for streamlined team communication
• Analytics and reporting features

Pricing

Teamwork offers four pricing plans:

1. Free – Basic features for up to 5 users
2. Pro – $12.50/user per month
3. Premium – $22.50/user per month
4. Enterprise – $45/user per month

The higher-tiered plans offer more advanced features like custom branding and integrations with other apps. A free trial is available for all plans.

8. Jira – popular project management and issue tracking tool

Jira is a popular issue-tracking software developed by Atlassian. It is widely used by software development teams to plan, track, and release software products. 

Pros

• Powerful agile tools, including scrum and kanban boards, for effective project planning and execution
• Advanced issue tracking and management capabilities, with custom workflows and fields to fit any project needs
• Seamless integration with development tools, such as GitHub, Bitbucket, and Confluence, for improved collaboration and efficiency
• Robust reporting and analytics features

Cons

• Steep learning curve for new users, especially those without experience in agile development methodologies
• It can be overwhelming due to the extensive customization options and features, leading to cluttered interfaces
• Limited mobile app functionality compared to the desktop version
• Expensive pricing plans for larger teams and enterprise-level features

Key features

• Agile tools, including scrum and kanban boards, for efficient project planning and execution
• Advanced issue tracking and management capabilities, with customizable workflows and fields to fit any project needs
• Integration with popular development tools, including GitHub, Bitbucket, and Confluence, for seamless collaboration and efficiency
• Reporting and analytics features

Pricing

Jira offers several pricing plans, including:

• Free – for up to 10 users, with basic features and limited support
• Standard – starting at $7/user per month, with advanced features including agile reporting and automation
• Premium – starting at $14/ user per month, with enterprise-level features like advanced roadmaps and priority support

Jira also offers discounts for annual payments and a free trial for all plans. You can also purchase add-ons and plugins to enhance the functionality of Jira.

9. ClickUp – project management tool offering self-hosted options

ClickUp is an agency project management software that aims to streamline workflow and productivity. It offers a variety of features, including project templates, collaboration tools, and automation, providing teams with a comprehensive solution for project planning and execution. 

Pros

• Comprehensive suite of project management tools, including time tracking, calendars, and collaboration features
• Customizable workflows and automation capabilities for increased efficiency and productivity
• User-friendly interface and intuitive design, making it easy for teams to navigate and use
• Offers both cloud-based and self-hosted options, allowing teams to choose the best fit for their needs

Cons

• Limited integrations with other project management tools, compared to other agency project management software
• The mobile app is not as robust as the desktop version
• Some users have reported occasional bugs and glitches

Key features

• Customizable workflows and statuses
• Project templates and checklists to help teams streamline and standardize their work
• Collaboration tools, including comments, mentions, and shared calendars
• Automation capabilities, including recurring tasks and custom triggers

Pricing

ClickUp offers various pricing plans for teams of different sizes and needs. Besides their free plan, they offer two paid plans, including the Unlimited plan (for $5/user per month) and the Business plan ( for $9/user per month). 

The Enterprise plan offers custom pricing and additional features like single sign-on (SSO) and advanced security. There is also a self-hosted option available for larger teams.

10. Airtable – best for collaborative spreadsheets and databases

Airtable is a project management tool that combines the functionality of a spreadsheet with a database. It allows users to store, organize, and analyze data in a user-friendly and customizable interface. 

It allows you to create your own workflows, automate repetitive tasks, and visualize data in various formats. Its versatility and flexibility make it a popular choice for those who need to manage and analyze large amounts of data.

Pros

• Airtable can be used for a wide range of purposes, from project management to inventory tracking
• The platform is intuitive and easy to use, even for non-technical users
• Airtable is highly customizable and can be adapted to fit any team’s specific needs
• It makes it easy for teams to collaborate on projects and share information in real time

Cons

• The platform’s reporting features are limited and can’t meet the needs of advanced users
• The visualization options are limited compared to other data analysis tools
• Importing and exporting data can be complex, and some formats are not supported

Key features

• Customizable fields for storing and organizing data in any format
• Wide variety of pre-made templates to get started quickly
• Share and collaborate on bases with team members in real time
• Integration with collaboration tools like Slack, Google Drive, and Zapier

Pricing

Airtable offers four different pricing packages:

• Free plan with limited features 
• Plus plan which offers more advanced features and increased storage and data retrieval limits, and starts at $12/user per month 
• Pro plan which offers additional automation capabilities and priority support for $24/ user per month
• Enterprise plan with custom pricing

11. Smartsheet – project management tool for streamlining processes

Smartsheet is a cloud-based agency project management software designed to help teams streamline their work processes. It offers features like resource allocation, and customizable workflows. 

Pros

• Versatile platform for project management, resource allocation, and collaboration
• User-friendly interface with customizable workflows and templates for various project types and industries
• Integrates with a variety of other tools like Google Drive, Microsoft Office, and Salesforce 
• Robust reporting and dashboard capabilities to track progress and identify potential issues in real time

Cons

• Limited customization options for certain features, such as the gantt chart view
• Higher pricing plans can be expensive for small to medium-sized businesses

Key features

• Customizable templates and workflows for various project types and industries
• Robust reporting and dashboard capabilities for real-time progress tracking and issue identification
• Integration with a variety of tools, including Google Drive, Microsoft Office, and Salesforce
• Extensive automation options for tasks, reminders, and approval workflows

Pricing

Smartsheet offers several pricing plans starting at $14/user per month for the Individual plan, which includes basic project management features. The Team plan starts at $25/user per month and includes more advanced features like reporting and automation. 

The Business plan starts at $25/user per month and includes enhanced security and administrative tools. They also offer a customized Enterprise plan which includes more advanced features like single sign-on (SSO) and API access.

12. Notion – all-in-one project management tool

Notion is an all-in-one productivity and collaboration tool that allows you to create and organize notes, tasks, wikis, and databases in a single workspace. With its flexible and customizable interface, Notion can be used for personal organization, team project management, or even as a knowledge base.

Pros

• Highly customizable interface allows for tailored solutions
• All-in-one platform for note-taking and database organization
• Real-time collaboration and team communication within the app
• Integration with other tools like Trello, Google Drive, and Slack

Cons

• Limited formatting options for text and tables
• The mobile app has fewer features compared to the desktop version
• Lack of built-in time tracking or project budgeting features

Key features

• Flexible database capabilities for organizing and filtering project information
• Powerful features, including due dates, reminders, and kanban boards
• Collaboration tools like comments, mentions, and shared workspaces
• Embeddable files and media for easy reference and documentation

Pricing

Notion offers a free version with limited features and paid plans that offer more functionality. The Personal Pro plan costs $4 per month and includes unlimited file uploads, version history, and enhanced security features. 

The Team plan starts at $8/member per month and includes collaboration and administrative controls. You can also purchase an Enterprise plan with custom pricing for additional security and compliance features.

13. Workzone – collaboration tool for all company sizes

Workzone is a web-based project management and collaboration software designed for teams and organizations of all sizes. Its intuitive interface and comprehensive feature set allow you to track tasks, communicate with team members, and manage projects efficiently. 

Pros

• User-friendly interface with customizable dashboards and templates
• Powerful features, including dependencies, gantt charts, and time tracking
• Robust collaboration tools like commenting, mentions, and file sharing
• Dedicated customer support with personalized training and onboarding

Cons

• Limited integration options with other tools
• No built-in budget tracking or financial management features
• Limited mobile app capabilities compared to the desktop version
• No free plan or trial period for potential users to test out the software

Key features

• Customizable templates and dashboards for efficient project planning
• Gantt charts and critical path analysis for visualizing project timelines and dependencies
• Time tracking, subtasks, and task dependencies
• Collaboration tools like comments, mentions, and file sharing

Pricing

Here are the three main pricing plans offered by Workzone:

• Team plan – starts at $24/user per month and includes gantt charts, custom templates, and unlimited projects
• Professional plan – starts at $44/user per month and adds features like workload reports and time tracking
• Enterprise plan – custom pricing and includes dedicated support and training

14. Hive – highly customizable project management tool

Hive is a cloud-based project management and collaboration platform designed to help project managers communicate with team members, and track project’s progress efficiently. 

Pros

• Highly customizable platform with different views and templates to fit different workflows
• Collaboration tools like comments, mentions, and chat for seamless team communication
• Time tracking, dependencies, and gantt charts
• Automated project status updates and reporting for real-time project insights

Cons

• Limited customization options for reporting and analytics
• No built-in budget tracking or financial management features
• The mobile app has fewer features compared to the desktop version

Key features

• Customizable project views and templates to fit different workflows
• Robust features, including time tracking, dependencies, and gantt charts
• Collaboration tools like comments, mentions, and chat for seamless team communication
• Integration with other tools like Google Drive, Slack, and Zoom for improved productivity

Pricing

Here are the three available pricing plans for Hive:

• Basic plan – $12/user per month, includes basic features
• Professional plan – $24/user per month, adds more advanced features like time tracking, analytics, and custom fields
• Enterprise plan – custom pricing, includes dedicated support, advanced security, and priority access to new features

15. Zoho Projects – project management tool for all project sizes

Zoho Projects is a cloud-based project management software that allows project managers to plan, collaborate, and track progress on projects of all sizes. 

With its user-friendly interface and robust feature set, Zoho Projects helps you to manage tasks, track time, and automate workflows. 

Pros

• User-friendly interface with drag-and-drop features for easy project planning and management
• Customizable project views, including gantt charts and kanban boards
• Integration with other Zoho tools and third-party apps for improved productivity

Cons

• Limited customization options for reports and analytics
• Mobile app has fewer features compared to the desktop version
• No built-in budget tracking or financial management features

Key features

• Customizable project views, including gantt charts, kanban boards, and custom fields
• Collaboration tools like chat, comments, and mentions for seamless team communication
• Integration with other Zoho tools and third-party apps for improved productivity

Pricing

Zoho Projects offers several pricing plans, including:

• Free plan – includes basic features for up to 3 users and 2 projects
• Standard plan – $3/user per month, and adds more features like time tracking and task automation
• Express plan – $4/user per month, and adds more advanced features like gantt charts and custom fields
• Premium plan – $5/user per month, and adds even more features like portfolio management and project budgeting
• Enterprise plan – custom pricing, includes dedicated support and advanced security features

The tool also offers a 10-day free trial for potential users to test the software.

16. Bitrix24 – project management platform with built-in CRM and sales management tools

Bitrix24 is a cloud-based project management software designed to help businesses manage their projects, tasks, and teams. With a range of communication, collaboration, and automation tools, Bitrix24 allows project managers to work more efficiently and effectively. 

Pros

• Comprehensive feature set for project management, including time tracking, and collaboration tools
• User-friendly interface with customizable dashboards and project views
• Integration with third-party apps and tools, such as Google Drive and Slack
• Built-in CRM and sales management tools for sales-focused teams

Cons

• Limited customization options for reports and analytics
• Some features are only available in higher-priced plans
• Limited support for Agile methodologies

Key features

• Real-time collaboration tools, including chat, video conferencing, and file sharing
• Time tracking and billing features, including billable hours and client invoicing
• CRM and sales management tools for managing customer interactions and sales pipelines

Pricing

Bitrix24 offers several pricing plans, including:

• Free plan – includes basic features for up to 12 users
• Start+ plan – $19/month for up to 2 users, adds more features like CRM and project management tools
• CRM+ plan: $55/month for up to 6 users, adds more advanced sales and marketing features.
• Project+ plan – $55/month for up to 24 users, adds more advanced project management tools.
• Standard plan – $79/month for up to 50 users, includes all features.
• Professional plan – $159/month for unlimited users, adds more advanced features like HR management and video conferencing.

17. Redbooth – collaboration platform for increased productivity

Redbooth is a cloud-based project management and collaboration platform that helps teams manage tasks, communicate and collaborate in real time. It offers features like gantt charts, team chat, file sharing, time tracking, and integrations with other tools. Teams in various industries use Redbooth to increase productivity and efficiency.

Pros

• Real-time collaboration and communication for increased productivity
• Time tracking and reporting for better project control
• Seamless integration with other tools and services

Cons

• Limited customization options for task and project fields
• Limited reporting options and lack of custom reporting
• No automatic progress tracking for tasks
• No option to set dependencies between tasks

Key features

• Real-time collaboration and communication with team chat and file sharing
• Time tracking and reporting for better project control
• Customizable workflows and templates for different types of projects

Pricing

Redbooht offers four different pricing plans, including:

1. Starter Plan– free for up to 2 users with basic features
2. Pro Plan – $12/user per month with advanced features and up to 50 users
3. Business Plan – $18/user per month with additional features and priority support, and up to 100 users
4. Custom Plan – customized pricing for enterprise-level needs with additional features and dedicated support

18. ProWorkflow – project management tool for simplified collaboration and communication

ProWorkflow is a creative project management software designed to help businesses manage their projects, teams, and resources more efficiently. It provides a range of tools to streamline project workflows, simplify team collaboration, and monitor project progress in real time. 

With ProWorkflow, you can easily track project timelines, manage tasks and deadlines, allocate resources, and generate reports.

Pros

• Streamlines project workflows and tasks
• Simplifies team collaboration and communication
• Real-time monitoring and reporting
• Easy resource allocation and scheduling

Cons

• Limited customization options for task templates
• No built-in time tracking for invoicing
• Limited third-party integrations

Key features

• Task and project management tools
• Time and expense tracking capabilities
• Resource allocation and scheduling
• Collaboration and communication tools

Pricing

ProWorkflow offers three pricing plans:

1. Solo: $10/user per month (limited to one user)
2. Professional: $20/user per month (minimum five users)
3. Advanced: $30/user per month (minimum 10 users)

19. Podio – project management solution with customizable workspaces

Podio is a creative project management software that enables you and your team to organize and communicate on projects, tasks, and workflows. 

It offers customizable workspaces, social-style messaging, and third-party integrations to help businesses streamline their work processes and boost productivity.

Pros

• Highly customizable workspaces and templates
• Social-style messaging and file sharing
• Third-party integrations with popular apps

Cons

• Limited reporting and analytics capabilities
• No built-in time tracking or invoicing features
• Limited customer support options

Key features

• ​​Customizable workspaces and templates
• Social-style messaging and file sharing
• Third-party integrations with popular apps

Pricing

Podio offers three pricing plans:

1. Basic – ree for up to 5 employees
2. Plus – $9/user per month (billed annually)
3. Premium – $24/user per month (billed annually)
4. Enterprise – custom pricing

20. LiquidPlanner – a solution with accurate budget forecasting and time tracking

Liqid Planner is a creative project management tool designed to help businesses organize, track, and manage their projects and resources more efficiently. 

It offers a range of features, including gantt charts, resource allocation, budget tracking, and real-time reporting to streamline project workflows and improve your team’s collaboration.

Pros

• Dynamic scheduling and resource allocation
• Accurate budget forecasting and time tracking
• Powerful reporting and analytics capabilities
• Automated task prioritization and updates

Cons

• Higher pricing compared to some competitors
• Limited customization options for project templates
• No built-in time tracking or invoicing features

Key features

• Dynamic scheduling and resource allocation
• Accurate budget forecasting and time tracking
• Powerful reporting and analytics capabilities
• Integration with popular apps and tools

Pricing

Liquid Planner offers three pricing plans:

1. Professional – $45/user per month (billed annually)
2. Accelerate – $69/user per month (billed annually)
3. Enterprise – custom pricing 

Each plan includes different features for project and resource management, time tracking, and analytics. The Enterprise plan offers advanced customization options and dedicated support.

21. MeisterTask – project management solution with a customizable and intuitive platform

MeisterTask is a web-based project management software that allows teams to collaborate, plan, and track their work in a customizable and intuitive platform. 

It offers features like project automation, custom workflows, and integrations with popular tools, helping your team increase productivity and streamline workflows.

Pros

• Intuitive and user-friendly interface
• Flexible and customizable templates
• Collaboration and communication tools
• Automated workflows and task dependencies

Cons

• Limited reporting and analytics capabilities
• Limited time tracking and invoicing features
• No built-in resource allocation management

Key features

• Customizable templates and automation
• Collaboration and communication tools
• Kanban-style project boards and timelines

Pricing 

MeisterTask offers three pricing plans, including:

1. Basic Plan – free for unlimited users and up to 3 projects.
2. Pro Plan – $8.25/user per month (billed annually) for unlimited projects and features
3. Business – $20.75/user per month (billed annually) for additional security and customization options
4. Enterprise – custom pricing for larger organizations with advanced security, customization, and support options.

22. TeamGantt – a solution with intuitive gantt charts for visual project planning and scheduling

TeamGantt is a cloud-based project management software that helps teams plan, track, and collaborate on projects. It provides intuitive gantt charts, resource management tools, and time-tracking features to simplify project management. 

Pros

• Intuitive gantt charts for visual project planning and scheduling
• Real-time collaboration and communication tools for team members and stakeholders
• Resource management features for efficient allocation of team members and tasks
• Time-tracking capabilities to monitor performance

Cons

• Limited customization options for gantt chart views and layouts
• Limited integrations with third-party software
• No built-in budget tracking or expense management features

Key features

• Intuitive gantt charts with drag-and-drop functionality for project planning and scheduling
• Resource management tools for team member allocation and workload balancing
• Real-time collaboration and communication tools, including file sharing and commenting

Pricing

TeamGantt offers monthly and annual pricing plans, with discounts for annual subscriptions. 

Here are all the plans:

1. Free Plan – allows for up to 3 projects and basic features
2. Standard Plan – $24.95/month for up to 5 users and unlimited projects
3. Advanced Plan – $44.95/month for up to 50 users and advanced features
4. Elite Plan – custom pricing for larger organizations with specialized needs

23. Paymo – project management solution with integrated time tracking and invoicing capabilities

Paymo is a creative project management software designed for small to medium-sized businesses. It offers a range of features, including project planning and scheduling, time tracking, invoicing, and team collaboration tools. 

With Paymo, your team can streamline all project management processes and deliver projects on time and within budget.

Pros

• User-friendly interface and easy to navigate
• Integrated time tracking and invoicing capabilities
• Powerful project management and collaboration features
• Customizable templates and reports

Cons

• Limited integrations with third-party software
• Limited customization options for reports and dashboards
• No built-in budget tracking or expense management features

Key features

• Project planning and scheduling tools with Gantt chart visualization.
• Time tracking with manual and automatic timer options.
• Invoicing and expense management features.
• Team collaboration tools, including task assignments and file sharing.

Pricing

Paymo offers a range of pricing plans designed for small to medium-sized businesses. The plans are as follows:

1. Free Plan – allows for up to 1 user and limited features
2. Small Office Plan – $9.95/user per month for up to 5 users and full features
3. Business Plan – $15.79/user per month for up to 50 users and advanced features
4. Enterprise Plan – custom pricing for larger organizations with specialized needs

24. ProofHub – cloud based solution for centralizing all project management processes

ProofHub is a cloud-based project management software that helps teams plan, collaborate, and deliver projects efficiently. It offers a range of features, including task management, time tracking, gantt charts, and team collaboration tools. 

ProofHub helps your team streamline workflows and improve productivity by centralizing all project management processes.

Pros

• Intuitive interface with comprehensive features
• Built-in time tracking 
• Robust team collaboration tools and communication channels

Cons

• Limited integrations with third-party software
• No built-in budget tracking or expense management features
• Limited customization options for gantt charts and calendars

Key features

• Collaboration tools for teams
• Gantt chart visualization for project planning and scheduling
• Time tracking with manual and automatic timer options
• Customizable templates, workflows, and reports

Pricing

ProofHub offers three different pricing plans, including:

1. Essential Plan – $45/month for unlimited users and basic features
2. Ultimate Control Plan – $89/month for advanced features and control over projects
3. Custom Plan – Custom pricing for larger organizations with specialized needs

What to look for in your project management software

Project management is a broad field requiring you to handle numerous different tasks. Similarly, different project management tools cover different aspects of project management. 

That’s why before buying a new project management software for your team, make sure it covers all important features.

Here’s what you should look for when buying a new project management software:

• Automation
• Integrations
• Pricing
• Ease of set up
• Analytics
• Collaboration

Automation

When implementing a new project management software to help you optimize your processes, you should look for automation features. Automation can eliminate numerous repetitive tasks and leave more time to focus on other essential aspects of your job.

Here are just some of the things you can speed up by using automation:

• Automate communication so all your teammates stay up to date with the changes made in the project
• Get notifications and alerts for when a due date for a task is approaching
• Automate your workflow by moving tasks across the different statuses
• Automatically add meetings to your calendar and keep your days organized

Integrations

Since different project management software cover various aspects of project management, integrating complementary tools will help you completely optimize the process and deliver great projects with less effort.

As most of the tools from this list integrate with other productivity tools, you should look at your team’s needs and strategically connect it to other tools. Only then will you see the full impact of these tools on your productivity.

Pricing

This one is pretty self explanatory. At the end of the day, it all comes down to the price of the tool and the budget you have to allocate to it. By carefully examining all available pricing plans for each tool, you’ll more likely find the perfect match for your team. 

Ease of set up

We’ve all been in a situation where a certain tool claims that it only takes a few minutes to set up and get going with the platform. Yet, days if not weeks go by, and you’re still working with their team on the setup. 

To make sure you’re buying a tool with a truly easy setup, you should browse all relevant review pages like Review Software or G2, and find customer feedback on the ease of set up.

Analytics

To completely optimize your process, you need powerful analytics giving you insights into the different aspects of the process. That’s why finding a tool with the right analytics for your team is important.

Here are some of the analytics tools you can look for in an project management system:

• Gantt charts with a visual representation of a project schedule 
• Burndown charts showing the amount of work remaining in a project over time
• Time tracking tools to help teams track the time spent on each task and project
• Resource allocation to help teams track the availability and workload of team members
• Reports and dashboards

Collaboration

Project management is a collaborative effort, and your tools should reflect that. If anything, your project management system should have collaborative tools to help your work with colleagues seamlessly. 

Collaboration features can increase transparency, make it drastically easier to share files with your colleagues and keep your whole team up to date with the project’s progress. These features can benefit all teams, especially those working remotely. 

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