Give teammates and clients an easy way to share centralized feedback on websites, prototypes, banner ads, emails, and more.
With Filestage’s online web proofing tools, you can import web content and upload HTML files directly to your project dashboard. Then invite as many people as you like to add comments, create markups, discuss ideas, and give approval.
When your reviewers open your content in Filestage, they’ll be able to scroll, click, and interact – just like they would in their browser. And best of all, they can switch between desktop, tablet, and mobile viewers to see how your web page will look on different devices.
When you’re ready to add feedback, simply switch over to comment mode. From there, you can tap anywhere to create markers, comments, and annotations! And with our browser extension, you can attach instant screenshots to your comments – perfect for showing hidden elements like menus and hover states.
Live websites
Collect feedback on entire webpages and discuss ideas for improvements with full context.
Prototypes
Share and review interactive prototypes from Figma, Adobe XD, Invision, and Sketch.
iCloud documents
Get collaborative feedback and approval on iCloud files like Keynote, Pages, and Numbers.
3D models
Import 3D models or 360° images and videos so reviewers can add comments with ease.
Banner ads
Get point-and-click feedback on banners, animations, and other dynamic display formats.
Emails
Share, review, and approve HTML files for email campaigns, all in one easy-to-use platform.
Create separate reviewer groups for different types of stakeholders, like teammates, clients, and customers. Then invite as many people as you want to each group so you can collect clear, quick, and collaborative feedback right on top of your content.
Send review tasks to teammates in tools like Asana and Monday, or remind people to give feedback in Slack and Microsoft Teams. And as the feedback rolls in, you can get updates for every comment, approval, or change request – all without lifting a finger!
Filestage isn’t just a feedback platform for website and HTML content. You can also share videos, images, designs, documents, PDFs, and audio files. So you can keep all your project’s files, versions, feedback, and approvals together in one website review tool.
Create your project and reviewer groups
Set up your workflow with separate reviewer groups for each sign-off stage.
Import websites to your dashboard
Sort your content into sections to keep your projects organized.
Invite reviewers to give feedback
Add reviewers or send a link, then they’ll be kept up to date automatically.
Discuss ideas for the next version
Agree on the next steps in context so everyone’s always on the same page.
Share new versions until you get approval
Develop your designs until your first reviewer group is happy.
Repeat for remaining reviewer groups
Keep sharing new versions until everyone gives you the green light.
Consolidate feedback automatically
See everyone’s comments in one place, instead of juggling email chains.
Minimize versions and review rounds
Make sure everyone knows which version is the latest (and greatest)!
Add comments on top of website content
Use intuitive tools like highlights and annotations to add feedback in seconds.
Compare versions and comments side by side
Save time searching your inbox to check what was said about the last version.
Tick off feedback as you work on new edits
Turn comments into to-do lists to keep track of what’s been done.
Send reviewers automated reminders
Add due dates and make sure feedback is on time with automated reminders.
Filestage is packed with security features that put you in full control of your review process. Password-protect your content, restrict downloads, and anonymize feedback – all in a couple of clicks.
And with full GDPR compliance, AES 256-bit encryption, and ISO 27017 certified EU servers, you can rest assured that your data is in good hands.
What is a website proofing tool?
A website proofing tool is software that lets teams review, comment on, and approve live web pages and interactive HTML before they go live. You share a URL, reviewers browse the page as they normally would, then switch to comment mode to mark up copy, design, and layout issues in context – with every comment tracked through to sign-off.
How do you proof a website?
There are two ways to proof a website. A free browser extension works for solo designers who just need quick markup in Chrome, but it stops at comments – no approvals, no version history, no record of who signed off. A dedicated web proofing platform like Filestage adds review stages, due dates, approval tracking, and automatic version comparison, so nothing ships without a documented yes.
How is website proofing different from website annotation?
Annotation is one step inside proofing. Website annotation means adding markers and comments on top of a page. Website proofing covers the full cycle: sharing the page, collecting annotations from every reviewer, resolving conflicting feedback, comparing versions, and capturing formal approval. If you need a record of who approved what and when, you need a proofing tool, not just an annotation tool.
What’s the difference between website proofing and online proofing?
Online proofing is the broader category – reviewing and approving any asset, from PDFs and videos to banner ads and packaging. Website proofing is online proofing applied to live URLs and interactive HTML, where reviewers need to click, scroll, and hover before they can give useful feedback. Filestage covers both in one workflow, so your landing page and the campaign assets around it move through the same approval process.
Who uses website proofing tools?
Marketing, creative, legal, and compliance teams all use website proofing tools, usually together. Marketers check messaging and CTAs, designers check layout and brand consistency, and legal or regulatory reviewers check claims and disclaimers before publication. In Filestage you can separate these into reviewer groups, so legal only sees the page once marketing has signed off.
How do you collect feedback on a website?
Import your website URL into a Filestage project and share the review link with your stakeholders. They can interact with the page exactly as they would in their browser, then switch to comment mode to add annotations and pin feedback to a specific element. Filestage captures a screenshot with every comment, so context is preserved even after the page changes.
What should you look for in a website proofing tool?
Look for five things: in-context annotation on live pages, a screenshot captured with each comment, multi-stage review workflows with due dates, version comparison, and a complete approval record. Free extensions cover the first item only. If your work touches regulated claims or client sign-off, the approval record is the one you can’t skip.
Can you track approvals and version history with a website proofing tool?
Yes. Every review in Filestage records who commented, who approved, and when – with each round saved as a separate version you can compare side by side. That audit trail matters most for teams in regulated industries, where you need to prove a claim was reviewed and approved before it went live.
What’s the difference between website proofing and customer feedback tools?
Customer feedback tools – surveys, heatmaps, session recordings – tell you how visitors behave on a page that’s already published. Website proofing happens before publication, with your own team and clients, and focuses on getting the copy, design, and compliance right the first time. Most teams need both, at opposite ends of the same page’s life.
Can you proof banner ads and HTML5 creatives?
Yes. Zip your banner files and upload them to Filestage the same way you’d upload a document or a video. Reviewers can click through each size, leave comments on individual frames, and approve the set – so display creative moves through the same proofing workflow as the landing page it points to.
Do reviewers need to install anything?
No. Reviewers don’t need a Filestage account or any software to annotate a web page – they just add their name and email so you know who left each comment. If you’re reviewing hidden elements, pop-ups, or animated content, reviewers can optionally install our browser extension for deeper access.
Is there a free website proofing tool?
Filestage has a free plan for freelancers and small teams working on one project at a time, plus a 14-day free trial of the Business plan with unlimited projects, custom review workflows, and automations. Free browser extensions can handle basic markup, but they don’t manage approvals across multiple reviewers or keep a version history.
