10 best team management tools for a harmonious workflow

team management tools_header image

Teamwork makes the dream work when it comes to running a successful business. But only if those teams are managed effectively and given the tools they need to thrive. 

In this article, I’m going to help you choose the best team management software to help you manage teams more efficiently across every project. 

Here are the 10 best team management tools:

  1. Asana
  2. Filestage
  3. Basecamp
  4. Helpjuice
  5. monday.com
  6. ClickUp
  7. Slack
  8. Clockify
  9. Trello
  10. Height

But before we dive into the different use cases of each team management tool, let’s look at some of the biggest benefits that come with using the right team management software. 

Five reasons to use a team management tool

There are lots of things to consider when managing a team, from making sure everyone knows which tasks they’re working on to tracking and reporting on project progress. Which is why a lot of businesses use a tool to take some of the time and stress out of managing their team. 

Here are five reasons why organizations should consider working with a team management tool.

1. Efficient collaboration

Team management tools work by giving all team members a centralized platform where they can communicate, share files, assign tasks, and collaborate on projects in real time. This naturally creates space for better teamwork by making sure everyone is on the same page and can easily access the information they need to get the job done. Super important for remote teams! 

2. Enhanced Productivity

The best team management tools come kitted out with features like task assignment, deadline management, and progress tracking. Together, these features help streamline workflows and keep teammates accountable for their own part of a project. This reduces the risk of tasks falling through the cracks and helps teams stay focused on their objectives. 

Ironing the kinks out of your work processes with a team management tool will, in turn, help teams work faster and be more productive. 

3. Effective Communication

Team management tools also typically come with a range of communication features like chats, comments, and notifications. These features make it easier for team members to communicate effectively, without relying on lengthy email threads or scattered messages across different platforms. 

In this way, team communication tools reduce misunderstandings and ensure that everyone is kept in the loop through quick, clear communication. 

4. Greater accountability and initiative 

For teams to really succeed, each member needs to take ownership of their individual role within a project. Team and project management tools help nurture a sense of accountability by letting team members see exactly who is responsible for what and track the status of projects. This gives the entire team greater peace of mind and builds trust within the team. 

This kind of transparency also creates more opportunities for teammates to help each other out during busy periods for a stronger sense of community. 

5. Continuous improvement 

Some team collaboration software gives project managers and team leaders valuable insights around timings, project workflows, and more. By analyzing this data, businesses are able to spot bottlenecks, optimize processes, and make data-driven decisions to continuously improve their efficiency and effectiveness.

The 10 best team management tools

There are a ton of team management tools out there, with new platforms popping up all the time. So, to make the process of finding a tool that bit easier, I’ve put together a list of my top recommendations for a range of different use cases. 

Let’s get to it! 

1. Asana – top tool for task management 

Asana design project

Source: Asana

Asana helps project managers and teammates alike stay on top of their workload and get projects done on time, every time. 

This popular project management tool offers a wide range of features designed to make it easier for each team member to work through projects from start to finish. Asana’s interface is delightfully easy to use, so everyone can make the most of its features without too much messing about. 

With Asana, you can assign tasks to different members of the team. Then, once they’ve done their bit, they can mark the task complete so it can move onto the next step. Think of it almost like a virtual production line that keeps projects moving with complete transparency for everyone involved. 

To top it off, Asana’s project management software also offers features like time tracking and workload management to help teams make decisions with confidence. 

2. Filestage – top tool for approving content 

Filestage file overview

Nothing creates chaos faster than a faulty review and approval process. Going back and forth between different platforms. Getting caught in lengthy email chains. Mixing up file versions. All these little glitches make every job more complex and time-consuming than it needs to be. Which is why teams need Filestage. 

Filestage is a team collaboration tool designed to streamline the way you share, review, and give feedback on content. By giving you a single, centralized space for all your content reviews, Filestage can improve collaboration both within your team and between different departments and stakeholders, too. 

Key features

  • Invite unlimited teammates and clients to review and give feedback 
  • Review all the popular file formats with one tool (documents, designs, videos, audio, HTMLs, PDFs, live websites) 
  • Add due dates to keep your projects on track and help your team meet deadlines
  • Create reviewer groups to make sure files get approved by the right teammates at the right stage
  • Comment directly on the file for clearer feedback that shows up in real time
  • Turn comments into to-do lists so your team knows exactly what they need to do next 
  • Version history helps your team keep track of previous comments and changes 
  • Automate routine processes to speed up your content reviews
  • Project dashboards help you keep track of what needs to be done and who’s yet to provide feedback
  • Integrations with Dropbox, Google project management apps, Slack, Microsoft Teams, and more for a smoother workflow across teams 

How to proof and approve projects with Filestage 

  • Sign up to Filestage for free
  • Upload your files and add a due date
  • Invite reviewers or send them a link 
  • Let collaborators add feedback and discuss ideas in the comments
  • Upload new versions until all teammates are happy 

Manage every approval in one place

Request approval without sending a single email with Filestage.

3. Basecamp – top tool for managing small teams


Source: Basecamp

Basecamp is a team management tool that champions simplicity across all its features by combining creative project management, collaboration, and communication into one user-friendly platform. This makes it the perfect tool for smaller teams or those that want a reliable tool without all the bells and whistles. 

The real beauty of Basecamp is that it eliminates the need for multiple different platforms and email chains. That’s because it serves as a centralized hub for all things related to team collaboration, letting members communicate both publicly and privately, share files, create to-do lists, track project progress, and lots more. 

All in all, if you’re looking for an affordable, fuss-free team management tool, Basecamp is definitely worth a go! 

4. Helpjuice – top tool for creating shared knowledge bases

Source: Helpjuice

Having an easy way to share information between teammates is another important aspect of team management. And Helpjuice is one of the best tools to help you gather all the info your team needs!

With Helpjuice, teams can come together to collaboratively create and share knowledge bases for quick access and faster workflows. This team management tool also offers an impressive range of formatting and integration features so you can customize the way you display and share information based on your team’s preferences. 

Once you’ve created and saved your knowledge base, you can add to it at any time. Then you can use the platform’s powerful search engine to find exactly what you need ASAP. 

5. monday.com – top tool for planning team workflows 


Source: monday.com

monday.com is a market-leading team management tool that helps organizations plan and manage project workflows, with 200+ preset templates to choose from. 

monday.com’s user-friendly interface simplifies the process of creating and customizing workflows. Teams can design and modify project workflows effortlessly with drag-and-drop capabilities, custom boards, and task structures. 

You can also use the platform to communicate, share feedback, and collaborate in one shared space. This level of clarity helps everyone stay informed and aligned throughout the project lifecycle.

Overall, monday.com is bursting with features and integrations that help teams work together whether they’re in the same office or on the other side of the world. 

6. ClickUp – top tool for workflow automation 


Source: ClickUp

ClickUp is a team productivity and project management tool that streamlines sluggish workflows by automating routine tasks and giving teams a centralized space to collaborate across projects. 

With its highly customizable workspace, teams can decide what kind of tasks they’d like to automate and make tweaks depending on specific project requirements. 

As well as advanced workflow automation features, ClickUp also comes with a selection of ready-to-go templates for all sorts of tasks, like agency management, content creation, budget reports, and brainstorming. These templates save precious time for every team in your business, so they can crack on with the task at hand. 

If you need a tool to help boost productivity and fix up your teams’ clunky workflows, ClickUp could be the tool for you!

7. Slack – best tool for team communication 

Slack App

Source: Slack

Your team will struggle to make great work without quick, clear communication. Which is one of the many reasons why modern businesses use virtual collaboration tools that specialize in communication, with Slack being one of the most popular picks. 

Slack is a communication tool that lets you create channels for different projects and internal departments, where teams can share files, have meetings, and generally keep everyone in the loop about project and company updates. 

Integrations with other apps, like Trello and Google Drive, also streamline collaboration between teammates. While Slack is particularly useful for hybrid and remote teams working across different time zones, a tool like this will help with team management in every kind of work environment. 

8. Clockify – top tool for time management


Source: Clockify

Time management is important for any business that wants to increase productivity while keeping chaos at bay. This can call for a time management tool like Clockify

If your organization is regularly scrambling to meet deadlines, keep track of resources, or manage people’s workloads, Clockify could be a great addition to your team. Businesses can use this tool to easily track and record the time spent by team members on various tasks and projects. It also allows teams to create and manage project timelines for a more efficient way of working. 

9. Trello – best tool for visualizing workflows 


Source: Trello

Trello is a web-based, kanban board and list-making platform that helps teams visualize and manage workflows. 

This team management tool is super simple and intuitive to use, making it easy for teams to collaborate and stay on top of their work. You can use it to create boards to represent different timelines or workflows for tasks and complex projects. Then, within each board, you can add lists to break down tasks into manageable steps. 

Effortless organization is what Trello’s all about. So, it lets teams add labels, due dates, attachments, and comments to each task with just a couple quick clicks. It also integrates with popular apps, like Zapier and Slack, for lightning-fast collaboration. 

10. Height – top tool with AI features 

Source: Height

Height offers its users a pretty comprehensive project and task management system, with calendars, chat functions, time tracking, and more. This makes it a perfect tool for agencies who want a little bit of everything from their team management software. But what really makes this platform stand out is the way it uses AI to speed up workflows. 

Not only does Height let teams automate routine tasks without needing to code, it also uses cutting-edge AI to track feedback and tasks, summarize conversations, draft notes, and lots more. 

The best bit? Most of Height’s AI features come with its free package, so you can enjoy a more streamlined workflow without needing to invest big bucks (or any bucks at all). 

Final thoughts 

Managing one or more teams can be an overwhelming task with lots of things to consider. But the right team management software solutions can make team management a whole lot easier. 

From faster task management to workflow automation, I hope this article has helped you find a tool that best suits your team’s needs. And if you’d like to see for yourself how Filestage can improve the way your teams review and approve content, start your free trial today.