20+ Video Production Management Software Solutions to Streamline Your Video Projects

Video producers are paid good money to oversee the production of video—all the way from planning and recording to the final editing itself. But for many teams, hiring a dedicated producer is often outside the realms of possibility. In other words, you’ll have to find the right software solutions for video production management if you want to succeed. So here’s a closer look.

What Features Should You Look for When You’re Choosing Production Management Software?

Video production management software includes tools that assist with the planning, organization, and execution of video projects (not only for agencies). But choosing the right tools is no easy task. So you’ll need to carefully choose the ideal tool for your project.

Here are the key features you should look for when you choose the best production management software for your needs:

1. Price

The costs associated with video projects can quickly spiral out of control. So it’s important to find a cost-effective tool that properly fits the confines of your budget.

2. Functionality

Film production management software comes in different shapes and sizes. So you have to find the tool that’s right for the job. Therefore, you must do your research and dig deep into the options out there.

3. Easy access

Video projects are often very complex and require input from a number of diverse profiles. So it’s important to find tools that place a strong emphasis on easy access and collaboration.

4. Usability

Your team members will work very hard on your project, and their time will often be limited. In other words, they can’t afford to learn how to use complex tools. So you should try to find the options that emphasize usability.

Best Video Production Management Software

Let’s dive into the best x production software on the market. We’ll start with a look at the best general video production project management software. Then we’ll move onto the specialized options.

General video production project management software

General video production software can often be a great choice, given that these tools strongly emphasize usability. As an added bonus, these tools can be adjusted to fit your exact needs.

1. Filestage

Filestage is a tool for the review and approval of content. It makes it easy for video teams to share online their important planning and organization documents with each other. Within seconds, creative professionals can spin up new projects and establish a review and approval workflow.

In terms of key features for video production management, you’ll be sure to appreciate the simplicity of this tool. So internal and external team members can rapidly join and start leaving in-context feedback right away.


+ It’s easy to use.

+ It’s easy to access.

+ It allows quick tracking. 


– Its mobile app is still in development. 

2. Trello

Trello Screenshot

Trello is a highly flexible project management tool that helps creative teams all over the world organize their projects in a fun, flexible, rewarding way. So it’s easy to use it and invite members to collaborate on it.

Thanks to its flexibility, this tool is useful for video project management. If you value the ability to shape your workflow according to your specific needs, you’ll probably enjoy using Trello’s boards, lists, and cards.


+ An intuitive system

+ Lots of integrations


– A limited number of labels

– Multiple cards that can be difficult to manage 

3. Asana

Asana Screenshot

Asana is another project management tool that helps creative teams generate tasks in a shared space. Since this tool offers a range of project views that can reveal dependencies, it can be particularly useful for planning.

Thanks to the various project views it offers, Asana is a useful option for video production management. You can easily see your pending tasks and projects on a calendar, which can help you gauge the way your complex video project is coming together.


+ An attractive UI

+ Lots of project views


– Limited exporting options

– Complications during the learning process 

4. Basecamp

Basecamp Screenshot

Basecamp is a platform for project management and team communication that aims to put everything your teams need in one place. This tool strongly emphasizes simplicity, which helps your team cut through the noise.

If you find that your project is getting out of control, this tool might be the option you’ve been looking for. So Basecamp tries to act like a one-stop-shop for everything related to your project by putting everything in one centralized location.


+ It’s easy to access.

+ It clearly stores information. 


– It takes some time to get used to it.

– Some of its functionality can cause confusion.

5. Paymo

Paymo Screenshot

Paymo is a work management platform that brings task management, scheduling, time tracking, and billing into one shared space. So this tool can help you move your video project forward with as little confusion as possible.

Due to the intuitive nature of this tool, you and your team members can move your video project in the right direction as quickly as possible.


+ It’s simple to access.

+ It can clearly store information. 


– It takes some time to get used to it.

– Some of its functionality can cause confusion.

6. Workzone

Workzone Screenshot

Workzone is a piece of project management software that prides itself on blending power and usability. In fact, this tool aims at striking the perfect balance. So it bills itself as more robust than entry-level tools, yet less complicated than high-end ones.

If you want to strike that same balance on your video project, this tool might be useful. For instance, video teams can use Workzone to access a range of reports that outline the progress they have made on a given project.


+ It’s easy to simplify projects.

+ It has responsive customer support.


  • Its project request form is somewhat limited.

7. ProjectManager.com

ProjectManager Screenshot

ProjectManager gives ambitious teams a centralized hub where they can harmoniously coordinate complex projects. This tool offers a range of project views that help teams visualize progress.

ProjectManager offers Gantt charts, Kanban boards, and general task lists to help you coordinate complex video projects. If you have lots of dependencies and moving parts, these features can be very helpful.


+ Good customer support

+ The ability to manage a large number of projects

+ The ability to track risks and issues


– Reports that lack filters

– Restrictions on file sizes 

8. Teamwork Projects

Teamwork Projects Screenshot

Teamwork Projects is a piece of software that helps project managers take care of the little details that steer projects forward. This tool offers a suite of features that help reduce the complexity of collaboration and scale performance.

In terms of video production management, this tool helps teams plan, collaborate, deliver, and report. Since there are a host of features for each step, it makes video projects clearer and less complex.


+ Email reminders

+ Essential task-tracking features


– Some difficulty getting started

– A UI that isn’t the most modern

9. Wrike

Wrike Screenshot

Wrike is a work management solution that aims at helping creative teams enable collaboration, simplify planning, and gain visibility. It’s a cloud-based platform that emphasizes cross-department collaboration.

This tool can help creative teams centralize communication during their video projects. It also helps with the planning phase by offering a number of options for viewing projects that can enhance transparency.


+ Has a great UI

+ Boosts visibility


– Has reporting that’s relatively inflexible

– Has delayed notifications 

Mavenlink Screenshot

Mavenlink is a piece of project management software that’s aimed at services businesses that share the goal of uniting project management, time tracking, and resource planning in one platform. The tool also emphasizes unifying distributed teams.

If you’re coordinating a large, complex video project, Mavenlink can help you establish connections between your various stakeholders and groups. So you’ll be able to coordinate the logistics of your shoot here.


+ It’s easy to use.

+ It emphasizes budgeting and costing.


– Its Gantt charts are complicated to use.

– It has quite a steep initial learning curve.

11. ActiveCollab

ActiveCollab Screenshot

ActiveCollab is project management software that aims at giving creative teams complete control over tasks, communication, team members, and files. This tool offers a host of features that give project managers the power to coordinate complex projects.

When it comes to managing video production, ActiveCollab ensures that team members never miss deadlines. This tool also makes it easy for their team members to track their tasks and progress.


+ It has a simple, clean UI.

+ It’s easy to display and search for projects.


– Its bulk actions might be difficult to perform.

12. Zoho Projects

Zoho Projects Screenshot

Zoho Projects is a project management platform that aims at helping project managers unlock effective project management. And its online project management software offers a range of tools that help teams plan, track, and collaborate on their projects.

If your video project is particularly complex, you’ll appreciate the robust Gantt chart functionality it’s offering. These charts can show you critical tasks, as well as the dependencies that exist within your project.


+ It has lots of notification options.

+ It’s simple to schedule routine tasks.


– It’s not that easy to get started.

– It has per-user subscription models.

13. Easy Project

Easy Project Screenshot

Easy Project is professional software for project management that aims at satisfying the needs of individuals, teams, and companies. This tool achieves this goal by offering a range of modules that follow the best practices of project management.

By focusing on these practices, this tool helps teams save time and improve their levels of productivity. It also makes it easier to save resources, which makes video productions as cost-effective as possible.


+ It’s easy to make adjustments. 

+ It offers free guest use.


– Its notifications aren’t entirely flexible.

– It generates some frustrating UX choices.

Specialized project management software for video production

Now that we’ve taken a comprehensive look at the general project management tools, let’s examine software that’s specialized for the project management of video production.

14. StudioBinder

StudioBinder Screenshot

StudioBinder is web-based software for production management that can be used for video, TV, and film projects. This specialized tool helps video teams produce better content and work in harmony.

Thanks to its range of customizable solutions, this tool is a good fit for video projects.. Using StudioBinder, project managers can create and share call sheets, script breakdowns, storyboards, and much more.


+ It’s easy to use.

+ It has an attractive, clear layout.


– It lacks weekend support.

– It’s difficult to track your team’s engagement. 

15. Yamdu

Yamdu Screenshot

Yamdu is software for production management that helps the entire crew streamline film, TV, photography, and other media projects. Essentially, it helps content creators manage their creative projects more effectively.

This tool helps complex video projects make smooth progress by assisting with scheduling, planning, management, communication, and collaboration. It also aims at covering every stage of production.


+ It has impressive customer service.

+ It’s easy to use and access.


– Its homepage view is confusing. 

– Its interface is somewhat complex.

16. Dramatify

Dramtify Screenshot

Dramatify is a mobile platform for production management that helps creative teams collaborate on a wide range of media, such as TV, film, scripted VR, and more. This tool offers a range of tools that make production smarter, faster, and more streamlined.

Dramatify helps project managers complete complex tasks like team communication, cue card creation, screenplay sharing, script breakdown, and much more. This tool also includes cast scheduling and reports, in order to make logistics move more smoothly.


+ It has comprehensive offerings.

+ It has robust features.


– It can be overwhelming.

– Its design is somewhat dated.

17. SetHero

SetHero Screenshot

SetHero is a production app that helps project managers coordinate the production of film and TV content. This tool was created with a strong desire to offer its users a modern experience.

As such, SetHero gives production managers the ability to offer cloud-based call sheets and production reports. Another great feature is location management, which can help production teams coordinate a shoot without encountering nasty surprises.


+ Modern production management features

+ Templates created by industry professionals


– Dated design

– Fewer features than its competition 

18. Celtx

Cetix Screenshot

Celtx is a cloud-based tool for planning productions that helps production managers take control of their entire process—from script to shoot. Thanks to its suite of features, Celtx can help teams create content that’s better and faster.

This video production tool is powerful, in that it offers a wide scope that covers the entire production process. Celtx also places a strong emphasis on real-time collaboration and usability, which helps the entire team make contributions.


+ It has a robust calendar.

+ It’s easy to share it with the team.


– It has more robust screenwriting alternatives.

– Its learning curve is somewhat steep. 

19. Setkick

Setkick Screenshot

Setkick is a simple tool for production management that aims at helping production managers master the process of producing film and TV projects. This tool achieves this goal by offering a number of tools, such as stripboard scheduling, cast management, and more.

Setkick aims at removing the pain that comes with managing video productions—by focusing on simplicity and efficiency. This tool is simultaneously aimed at independent filmmakers and big-budget studios.


+ A range of features

+ A robust import for PDF scripts 


– A dated design

– A complex UI

20. Movie Magic Scheduling

Movie Magic Scheduling Screenshot

Movie Magic Scheduling is a production management tool from Entertainment Partners. This tool aims at expediting video productions by helping managers achieve efficiency and flexibility in their schedules.

This tool was built on the belief that teams don’t need longer shooting schedules, just better planning. It offers a range of scheduling and collaboration features, which help production managers turn this belief into reality.


+ It integrates with other EP tools.

+ It has a clear mission.


– It has a narrow focus.

– It’s somewhat outdated.


We hope the options for video production management software we’ve offered in this list help you create a wonderful video. One of the biggest challenges you’ll face during the creation process involves mastering the review and approval process. So we recommend you start your free Filestage trial today.

Get your best work approved with Filestage


4.8 out of 5


4.8 out of 5


4.8 out of 5

✓ Free personalized demo ✓ Free 7-day trial ✓ No credit card needed