How to speed up creative reviews with video production management software

How to speed up creative reviews with video production management software

You’ve made it through the video production process. You’ve met every deadline you’ve set yourself. But you’re being held up by stakeholders at the review stage, pushing your publishing date further and further back. 

It’s an age-old problem faced by just about every content creator, whether that’s at a video production company, an advertising agency, or in-house. 

But that’s where video production management software like Filestage comes into play. 

Filestage is a review and approval platform that helps you to collate feedback in one place, and keep on top of who’s approved your content and who you’re still waiting for. Stakeholders are held accountable to the due dates you set, and since you can see version history and previous comments, conflicts and contradictions are no longer a problem. 

Here are five ways that Filestage can help to speed up your creative reviews:

1. Create a consistent process to manage your video project

The video production process involves a lot of steps, a lot of stakeholders, and a lot of stress (if not managed efficiently, that is). 

But with Filestage’s project management software for video production, things are a whole lot easier. For you, and for your stakeholders too.

Filestage can be used at every stage of the video production process, facilitating feedback on scripts and storyboards before you’ve even started shooting. 

A consistent process throughout helps you to stay organized and prevents confusion down the line. You can set due dates, upload new versions, and track the progress of your content. All in one place. 

Project dashboard with multiple review steps

2. Set due dates to make sure feedback arrives on time

According to our Year In Review report, 52% of designers and creatives received delayed feedback on their work in 2021. Not only does that mean you have to waste time chasing people, it also means you have less time to work on the next version. 

Next thing you know, you’re forced to stay late or have to get freelancers in to help you meet the deadline.

Filestage is designed with fast feedback in mind. Each time you share a file with your reviewers, you can set a due date to let them know when you need their feedback. And if you still haven’t received it from them on the day before the due date, Filestage sends automated reminders to give them a nudge.

Your days of chasing people around offices and inboxes are over!

Set due date for video files

3. Collect feedback on your videos with full context

Collecting feedback by email can be nothing short of a nightmare. Screenshots. Long-winded descriptions. Conflicting comments. The list goes on. And you’re left piecing the whole gigantic puzzle together so you can match the mountain of feedback up with the latest edit. 

Oh, the joy!

In Filestage, collecting feedback on videos is quick and easy. Reviewers can click and comment, and their feedback will be attached to that timecode, so it’s easy to see exactly what they’re referring to.

All comments appear in the sidebar. Simply click on a comment and you’ll jump to that frame in the video. Or hit play on the video and click on a marker to highlight that comment.

That means less time messing around with feedback and more time making sure your next edit is the best yet.

Review videos online

4. Collaborate on new versions until you get approval

If you think getting feedback on v1 is a struggle by email, wait until you get into v2, v3, and even v4. The feedback process can quickly descend into chaos, with different stakeholders missing emails and commenting on different versions of your video.

Here are three ways Filestage helps with video collaboration:

  • Version history – all your versions are neatly stacked together, so you and your stakeholders can clearly see which is the latest. But you can still go back and check the content and comments on older versions too.
  • To-do lists – the comment sidebar doubles as a to-do list for video editors. Your team can tick off comments as they go along to make sure all feedback has been addressed.
  • Review decisions – reviewers can choose to “Approve” a file or “Request changes”, so you’re always clear on the status of your content.
Review video file timecodes

5. Track the progress of all your content in one place

Video can be a big investment for your business and clients. And often the bigger the budget, the more stakeholders are involved in the sign-off process.

Filestage makes it easy to track the progress of your content. From your project dashboard, you’ll be able to see exactly what’s what, including:

  • How many versions have been shared
  • Which files have feedback that’s ready to be worked on
  • How many comments have been added
  • Who has approved each file
  • Who still needs to submit a review decision
Multiple review steps

Frequently asked questions about video production management software

What is video project management?

Video project management involves organizing, managing, producing, and distributing videos. As a video project manager, you’ll be responsible for ensuring you set a timeline and stick to it, and you’ll also be responsible for gathering feedback and getting the video over the line. 

What is video production management software?

Video production management software is designed to help you to stay organized throughout the video production process. 

The best video production management software will help to:

  • Keep your workflow running smoothly 
  • Improve communication and collaboration
  • Organize files and versions
  • Track feedback and edits awaiting your review

What’s the best project management software for video production?

Filestage is the best project management software for video production. Here’s why:

  • It can be used at every stage of the video production process to collect feedback on scripts and storyboards before you’ve even started shooting. 
  • It makes collaboration a breeze. Loop in stakeholders from across the board and get feedback quickly and easily.  
  • You can set due dates to make sure feedback arrives on time, keeping you on track to meet deadlines.
  • You can track the progress of all your content in one place. No chaotic email chains. No missed feedback.

What software do production companies use?

Different production companies favor different software. Some of the most popular include:

  • Adobe Premiere Pro 
  • Adobe After Effects
  • Flame
  • Nuke
  • Final Cut Pro X
  • CyberLink PowerDirector 
  • Adobe Audition 
  • Filestage

Find out more about the best post-production software for different situations.

Final thoughts

I hope you’ve enjoyed learning how to speed up creative reviews with video production management software.
If you’d like to see for yourself how Filestage could help with feedback and approvals for your video projects, you can request a free trial here →

Sign up for weekly news and inspiration

Join over 40,000 marketers and creatives staying up to date with The Big Stage newsletter