Founded in 2008, Asana has evolved into a project management powerhouse. According to statistics, over 15,000 organizations now use its software. Undoubtedly, this tool is powerful, but is it the best fit for your needs? As a project manager, you must choose the tool that’s right for the job.
Here’s a look at the key alternatives to Asana.
Why does it make sense to look for alternatives to Asana?
Asana is a cloud-based tool that helps project managers organize and plan workflows, projects, and more. In other words, project managers are better able to effectively plan the schedule of their team and improve the overall quality of their projects.
This tool is very capable and popular, and many project managers swear by it. But is it the right choice for your project management needs?
It’s important for you to carefully consider the project management tool you use. If you make the wrong choice, you could derail your project, frustrate your team members, and affect your profitability.
Here’s a look at some of the reasons Asana might not be the right tool for you…
If you’re leading a team that heavily relies on coding and development, you may find that other tools are more specifically catered to your needs. This benefit is true for a wide range of niches.
Depending on your niche and the project at hand, you may require specific features that aren’t offered by Asana. Again, you may wish to pursue an alternative that’s equipped with the features you need (e.g., a tool that simplifies the review and approval process).
Asana places a strong focus on simplicity and ease of use. For example, you may want to find a tool that sacrifices usability to offer you more superior data and insights.
Top 10 Asana Alternatives
Looking for a strong Asana alternative? Here’s a look at the best options out there…
Filestage helps project managers simplify their documents, images, video reviews, and approval workflows. It makes it easy for clients, coworkers, and stakeholders to easily contribute in-context feedback and sign off on projects.
This tool empowers project managers to flawlessly generate tasks for their team members, which ensures that no important change is ever missed. This feature drives transparency and accountability, while in-context feedback cuts out the confusion that occurs due to vague or unhelpful suggestions.
In this sense, Filestage is far superior to Asana. Currently, this tool is used by hundreds of marketing and creative agencies around the world, in order to keep track of internal and external reviews.
Getting started is easy. To get up close and personal with the tool and its functionality, you can start your free trial today.
Wrike and Asana are very similar, but still, there are some subtle differences:
- Gantt charts are available within Wrike. Although they’re premium features and the premium plans can quickly become quite expensive, many project managers swear by these charts for effectively managing their projects.
- Unlike Asana, Wrike offers phone and live-chat support. If you run into an issue with the platform, these support options are much more effective.
- Wrike offers a different set of integrations than Asana. If you have a special tool that you cannot go without, you might find that Asana doesn’t accommodate for it. Therefore, you may want to turn to Wrike and its specific set of apps.
Mavenlink is a piece of business management software that helps teams connect, collaborate, execute, and thrive. This tool achieves its goals by providing a unified environment for projects, financials, collaboration, resource management, and business intelligence.
When you first utilize Mavenlink, it is immediately clear that this tool has a broader scope than Asana. Whereas Asana is exclusively aimed at project management, Mavenlink offers a wide range of additional features.
In terms of UI and UX, Mavenlink differs from Asana. While Mavenlink offers greater control (but is a little dated), Asana prides itself on offering a fluid and intuitive experience.
Once again, Mavenlink’s support options are more robust. Its clients receive ongoing support with services and operations, and there are a range of customer-support channels available.
ActiveCollab is software that gives project managers complete control over their work. This tool achieves its goal by helping managers with tasks, communication, team members, and files.
ActiveCollab might be a better choice for project managers who need a better handle on project budgeting and financing. This tool makes it possible to designate a budget for a given project, then track funds to make sure everything on point.
This tool can also help project managers handle invoicing and generate advanced reports. ActiveCollab also offers live support to its users.
LiquidPlanner is a project management tool that calls on intelligent, resource-driven scheduling technology to help project managers do their best work and achieve the best results possible.
While this tool isn’t as popular as Asana, it does offer more project collaboration features. In other words, it facilitates document-sharing and discussion among the team, which Asana does not. In addition, the tool helps facilitate resource management and leveling.
These features could make the tool a better choice for project managers who are looking to expand the scope of their work and help ensure the profitability of their projects.
LiquidPlanner is also one step ahead as far as customer support. Project managers who run into issues with the platform or have specific questions are able to access telephone support, which helps them quickly and clearly resolve their issues.
6. Easy Project
EasyProject is a cloud-based project management system that’s aimed at individuals, teams, and even whole companies. Again, the tool isn’t quite as popular as Asana, but it does enough to make it a unique asset.
This platform particularly excels in portfolio management. This feature helps project managers assess new projects, report on results, and analyze the resources they currently possess. EasyProject also helps project managers coordinate a wider vision for their department, while Asana primarily focuses on project management.
EasyProject also differentiates itself by offering earned value management. This feature helps project managers track project performance, and it can help provide accurate forecasting to future projects.
For project managers who need greater control over the strategic side of their projects, EasyProject is a strong alternative to Asana.
Trello is a flexible app that’s easy to use. It helps project managers keep track of everything from the big picture to the minute details. So as far as getting started, Trello is more straightforward.
While Asana has more features and fewer limitations than Trello, the latter might just strike the right balance for project managers who need a basic tool for moving their projects along in a simple drag-and-drop manner.
Trello’s simple Kanban setup allows team members to update progress, comment on tasks, and keep their conversations in one place. A wide range of third-party app integrations are available here as well, and the functionality can be seriously enhanced.
Essentially, Trello is a great alternative to Asana for project managers who need a simple solution. It’s very easy for new team members to get started, and project managers can rest assured that nothing will be lost due to complexity.
ProofHub is advanced software that gives project managers full control over their tasks and helps them execute their projects.
This tool offers advanced reporting that can give project managers a deeper insight into the way their projects are running and their resources are being applied. Advanced reporting allows project managers to make sure they can easily keep an eye on budgets and profitability, which helps them satisfy important demands on the business side.
ProofHub’s time-tracking is also more sophisticated, which makes it easy for teams to track the amount of time they’ve spent on a project. Therefore, they can regularly bill clients. Private timesheets also cater to confidential data that project managers can use to forecast future projects.
9. Zoho Projects
Zoho Projects is software that helps project managers create and manage their projects as effectively as possible. Specifically, this tool helps with the planning, tracking, and collaboration of projects.
Zoho Projects is older than Asana. Therefore, it offers a more concrete experience that isn’t as susceptible to change. If you’re a project manager looking for consistency, Zoho Projects could be a better option.
This tool makes it easier to prioritize separate projects in one viewing, which makes it easier for busy project managers to stay on top of their various projects and move each one along smoothly.
In terms of UI, Zoho Projects isn’t as beautiful as Asana, and it looks a little more dated. That being said, it’s easier to customize. If you value finding a look and layout that accommodates itself to meet your needs, you may prefer Zoho Projects.
Freedcamp is a system for project management and team collaboration. It’s adaptable to web, mobile, and desktop, and it’s 100% free for an unlimited number of users, files, and projects.
The key benefit of this project management app is its price. Its free version includes all of the essential features, which makes it a viable option for project managers who want to boost the profitability of their projects by reducing overheads.
Freedcamp offers four additional tiers, which range from Minimalist to Enterprise. These tiers also offer competitive pricing, which gives project managers an additional range of premium features and addons. This pricing structure means that cost-savvy project managers can just pay for what they use.
If you’re looking for a more cost-effective option than Asana, you may find that Freedcamp ticks all of your boxes.
Other Alternatives to Asana
Clarizen is a piece of software that helps project managers work, automate processes, and collaborate across their enterprises. Since Clarizen is aimed at enterprises, this option is more customizable than Asana. But that customization comes at a higher price.
JIRA is part of the Atlassian suite for software development and collaboration. Its rich and powerful ticketing system is primarily aimed at tech teams who want to drive transparency and accountability while directly integrating with platforms like bitbucket. This tool is more involved and complex than Asana, and it has a greater focus on customization than usability.
Workzone aims at striking a balance between entry-level tools and incredibly complex software like MS Project. By doing so, it aims at being a project management solution for most teams. Despite the fact the tool aims at that middle ground, it still has a harsh learning curve and lacks the customization options of more premium tools.
ProjectManager.com aims at being the right tool for managers and teams who are operating in industries ranging from IT to marketing and beyond. Specifically, PM.com is an alternative to Asana that makes it easy to manage large numbers of projects and tasks.
Taiga is a project management platform that’s primarily aimed at agile developers and designers who are searching for a simple tool that takes the pain out of complex project management. While the open-source nature of this tool sets it apart from Asana, it can still be difficult to master.
Celoxis aims at helping teams plan, track, and collaborate online. Specifically, the goal of this tool is to offer enterprise-class features, powerful reports, dynamic dashboards, and customization options. Customers will also appreciate the more transparent pricing options it offers.
Smartsheet is a work-execution platform that helps project managers move their projects from idea to implementation. Specifically, this tool can assist with assigning tasks, tracking progress, managing calendars, and sharing documents. Its spreadsheet-like UI is very different than Asana, and some users may prefer it.
18. Teamwork Projects
Teamwork Projects empowers project managers to deliver results by facilitating planning, collaboration, and delivery. This software is just one element of the wider Teamwork suite, which offers enterprises more comprehensive coverage than Asana.
Monday exists to simplify the way teams work together. This tool makes it easier for project managers to distribute tasks, track projects, move work forward, and manage teams. Monday also places a strong emphasis on visual communication and progress-tracking than Asana.
InLoox assists project managers with planning, managing, and collaborating on their projects. This tool is also part of a wider suite of software, which makes it more appropriate for enterprise clients than Asana.
Workamajig is specifically aimed at the creative industry. Not only does it help with project management, it also facilitates resource management, time-tracking, finance, and accounting. This solution is more comprehensive than Asana, and it’s possibly a better fit for agencies looking for more features.
When it comes to managing projects, ProWorkflow gives project managers a helping hand. It improves project delivery by making it easier for project managers to plan, track, and collaborate on various projects. Unlike Asana, ProWorkflow also facilitates quoting and invoicing.
Basecamp is project management software that was founded way back in 1999. It strongly prioritizes calmness and organization, and it gives project managers a single place to manage their projects. It has fewer features than Asana, as it sacrifices more options to be able to present a simple, straightforward user experience.
Odoo is all-in-one business software that offers a lot more than project management. Businesses can use the software to manage areas such as e-commerce, manufacturing, and accounting. Given its large scope, this option requires a lot of commitment from a business.
Workfront is a cloud-based tool for work management that’s aimed at enterprise clients. It aims at helping project managers transform their work and connect their business in the digital age. Again, the scope of this tool is very wide, so it requires a serious commitment from a company.
Targetprocess offers a suite of agile project management tools that empower software development teams to accelerate product delivery at every level. This visual platform aims at helping teams implement their own frameworks and achieve business agility. Unlike Asana, this tool is specifically aimed at development teams.
We hope that this look at the key alternatives to Asana has been helpful. As you can see, there are countless tools out there, so it’s important for you to pick the one that’s right for your project. We wish you all the best in the success of your project!
Max is a SaaS enthusiast and loves actionable content that provides direct value.