Project Collaboration Tools

Best 30+ Project Collaboration Tools to Simplify Teamwork

Teamwork really does make the dream work. But it’s never easy to achieve productive and harmonious cooperation between team members. You have to call on the right tools to effectively energize your team and manage your projects. 

Here’s a deep dive into the best 30+ project collaboration tools that can simplify your teamwork.

What Are Project Collaboration Tools?

Project collaboration tools are pieces of software that help project managers and teams simplify their tasks and achieve better results. These tools offer a wide range of functionality to help with key tasks, such as:

  • Instant messaging
  • Video conferencing
  • Real-time collaboration
  • Task management
  • File transfers
  • Project monitoring

As you can see, these tools can really help simplify teamwork. But there are lots of options out there, so it can be difficult to really identify which tool is best for your needs. Therefore, many project managers develop a method for assessing the quality of each tool.

Here’s a closer look at some of the criteria you should consider when you’re choosing a project collaboration tool.

Ability to solve your challenge

If a team has a problem, its project manager will want to identify it, then find the project collaboration tool that offers the best solution. Let’s imagine that a project manager has identified a collaboration issue. If so, he or she should now look for tools that can effectively remedy it.  

Usability for the team

Project managers should look at a project collaboration tool and decide how effectively the team will use it. For example, if a project manager knows his or her team is already tired of complex tools, he or she will want to find a lightweight solution.

Fits your practical needs

Project managers should also assess the viability of tools from a practical perspective. In other words, they should look at things like price, contract terms, and integrations with other tools in their suite.

30+ Project Collaboration Tools

The right project collaboration tool could transform the way you and your team collaborate.  Are you ready to find it in this list? Let’s get started!

Filestage

Filestage Screenshot Images

Filestage offers project managers a revolutionary new way to manage their digital projects. Our intuitive tool gives you the ability to bring your stakeholders (internal and external) together to collaborate on the review and approval process.

This specialized platform takes the hassle and confusion out of this complicated process. And it fosters effective communication and makes life much simpler for your clients.

This tool is for… 

Project and marketing managers who want to say goodbye to endless email threads and confusing feedback.

Pros

  • It’s simple to manage project members (internal and external).
  • You can optimize processes to hit all deadlines.
  • It gives accurate, in-context feedback.

Cons

  • Missing mobile app
  • Missing desktop app

Clarizen

Clarizen Screenshot

Clarizen is a highly configurable tool that gives businesses the power to manage everything in their organization. It can help them create and plan company goals, and it can enhance management to more effectively execute these goals. 

This tool can be deployed over the web and accessed by mobile applications. Since it offers online support, the tool can be used at your convenience.

This tool is for… 

Enterprise-level project managers who need a flexible project management tool that shows users the big picture.

Pros

  • It offers immense opportunities for customization.
  • It’s a good fit for extremely large teams.
  • It provides a detailed breakdown of the structure of work.

Cons

  • It has a steep learning curve.
  • Its customization options can sometimes cause confusion.
  • It can be expensive, depending on the use case.

Trello

Trello is a highly customizable tool for task management that can be used by project managers to foster deeper collaboration in a team. This tool’s intuitive system of cards, lists, and boards is very simple to use, but there’s also a lot of complexity beneath the surface.

This tool offers a wide range of integrations. And due to its simplicity, it can become a project hub that fosters collaboration.

This tool is for… 

Teams of all sizes that need a simple, scalable solution for task management that won’t break the bank. (It’s also a great tool for social media. For more info, read our post about managing your social media content with Trello.)

Pros

  • It’s very easy to get started.
  • You can view the progress of key tasks at a glance.
  • It offers a way to manage tasks that’s visually satisfying. 

Cons

  • If you use a lot of boards, it can get overwhelming. 
  • It doesn’t regularly add new features. 
  • Some of its basic functionalities can only be achieved through integrations.

Wrike

Wrike Screenshot

Wrike is a project management tool that’s aimed at midsize teams who have at least 20 members. It encourages collaboration via milestone tracking, Gantt charts, collaboration tools, and more.

This tool aims at differentiating itself through its enterprise-level security and potential for vast scalability.

This tool is for… 

Larger teams that need a suite of sophisticated features that will secure their success. (Looking for something similar because Wrike doesn’t fit the bill? Read our post on the best Wrike alternatives.)

Pros

  • It helps teams stay organized.
  • The lists are simple to create and view.
  • Its dependencies are functional and useful.

Cons

  • It can take some time to start using the tool. 
  • The learning curve is quite steep.
  • There’s no offline version.

Asana

Asana Screenshot

Asana gives project managers a simple way to manage team projects, processes, and tasks. It fosters collaboration by helping your team stay productive and deliver work in a better, faster way.

This tool has the potential to help you reduce the amount of time you spend switching between meetings, emails, chats, and spreadsheets.

This tool is for… 

Teams of all sizes that want to move faster, reduce complexity, and make a bigger impact, in terms of results. (Wondering whether Asana really is the tool for you? Read our posts about using Trello or Asana in 2019 and the top alternatives to Asana.)

Pros

  • It’s easy to share tasks, deadlines, notes, and projects.
  • The notes are visible, and they can expedite tasks.
  • The UI and UX are fantastic.

Cons

  • The pricing structure can be very complex
  • The notifications can be intrusive and distracting.
  • Certain functionalities are complex, so users will need training to employ them.

Basecamp

Basecamp Screenshot

Basecamp consolidates all of the tools that teams need to finish their work, including message boards, scheduling functionality, to-do lists, group chat, file storage, and more.

This platform aims at driving collaboration and efficiency by putting all of these disparate features under one roof. This goal prevents tasks from slipping through the cracks, and it keeps team members from getting confused.

This tool is for… 

Teams of all sizes who want to know exactly what’s going on with their projects at all times.

Pros

  • It has competitive pricing, given its functionality.
  • It’s userfriendly for admins and project managers.
  • It’s easy to see which files are associated with which projects.

Cons

  • The export feature suffers from a range of problems.
  • The UX can be confusing for non-administrators. 
  • Basecamp requires a big commitment from every project member.

Mavenlink

Mavenlink Screenshot

Mavenlink gives businesses the power to consolidate project management, time tracking, resource management, collaboration, and more.

This vast functionality means that Mavenlink can boost collaboration and insight, which gives teams the information and functionality they need to more predictably and profitably deliver projects.

This tool is for… 

Larger businesses that specialize in professional services who want to enhance their results and drive collaboration across the organization.

Pros

  • It has some really strong integrations.
  • You can utilize it to manage many types of projects. 
  • It offers multiple project-status reviews that increase transparency.

Cons

  • It’s difficult to find out who’s responsible for tasks.
  • It lacks status options for tasks.
  • Its mobile experience is poor.

Easy Projects

Easy Project Screenshot

Easy Projects aims at helping fast-moving teams within midsize businesses achieve a faster, more efficient collaboration.

This tool offers a suite of features that increase transparency and boost the potential for collaboration, including kanban boards, Gantt charts, critical path management, and portfolio management.

This tool is for… 

Midsize teams that have outgrown their entry-level solutions and need a more robust offering to achieve collaboration across more complex projects.

Pros

  • It’s easy to adjust this tool to established workflows.
  • Its automatic notifications arrive at appropriate times.
  • It offers sensible, competitive pricing.

Cons

  • Its UX is poor for external users. 
  • Its UX is outdated in some key areas.
  • It can be difficult to locate past projects. 

Scoro

Scoro Screenshot

Scoro gives project managers an end-to-end solution for both project and business management. This tool aims at helping project managers control their entire workflow and boost collaboration from a single, central location.

This tool offers a range of collaboration features, such as reporting, real-time dashboards,  and task scheduling. 

This tool is for… 

Businesses that want a single tool that can manage projects, time tracking, sales, finances, and reporting.

Pros

  • It’s intuitive and user-friendly.
  • It ensures that users can access appropriate information. i
  • The information it provides is clear and easy to read.

Cons

  • It can be difficult to find contacts.
  • It takes a while to fully understand the software.
  • The price is often very high.

ActiveCollab

ActiveCollab Screenshot

ActiveCollab gives project managers and their teams a break from juggling various tasks and missing deadlines. It offers a suite of features that eliminate distractions and keep the team focused on collaborating effectively.

Its features include time tracking, invoicing, third-party integrations, and more. These handy features mean that your team can focus on collaborating and completing their tasks.  

This tool is for… 

Teams of all sizes who are looking to effectively manage their projects while they boost their team members’ productivity.

Pros

  • It has a simple, attractive UI.
  • Its customer service is brilliant. 
  • Its features are very diverse. 

Cons

  • The mobile experience leaves a lot to be desired.
  • Its reporting options are limited. 
  • Its user numbers are restrictive. 

Teamwork Projects

Teamwork Projects Screenshot

Teamwork Projects makes it possible for project managers to focus on managing people, rather than tools. This software places a range of detail-oriented features at your disposal, which helps you manage every element of a project.

This platform increases accountability and transparency, which will ultimately create a stronger sense of collaboration between your team members.

This tool is for… 

Project managers that have control over multiple projects and need a way to coordinate with their team members.

Pros

  • It has an elegant yet comfortable design. 
  • It offers lots of features.
  • It frequently releases new functionality. 

Cons

  • The features can feel overwhelming and superfluous.
  • The updates can be disruptive and make the tool feel less friendly. 
  • Its task management functionality is somewhat restricted, and it requires a lot of manual intervention.

Zoho Projects

Zoho Projects Screenshot

Zoho Projects helps project managers plan their projects, assign tasks, encourage clear communication, and share important updates with their teams.

Its detailed reports drive transparency and help project managers get the best from each team member. When combined, these features mean that  Zoho Projects is a great way to harness true collaboration.

This tool is for… 

Teams of all sizes in any industry that need to execute their projects in a timely way and achieve high standards.

Pros

  • It UI is clear and logical.
  • It provides users with multiple views, which gives them the information they need.
  • It provides a timer to help gauge projects.

Cons

  • Its documentation is poor, and it’s difficult to navigate.
  • It can be quirky, buggy, and confusing. 
  • Its search functionality isn’t robust.

LiquidPlanner

LiquidPlanner Screenshot

LiquidPlanner makes it possible for project managers and their teams to focus on the work that really matters—by offering a suite of features (including project management and scheduling) via the cloud.

These features allow teams to track time, collaborate, manage shared resources, schedule tasks, and upload documents in a single space.

This tool is for… 

Technology companies and other teams that need to quickly respond to changes.

Pros

  • It’s easy for team members to use it. 
  • It offers a range of views about the project status.
  • It facilitates agile methodologies.

Cons

  • It lacks third-party integrations.
  • The learning curve for new users is steep.
  • The explanatory documentation falls short. 

Monday.com

Monday Screenshot

Monday.com is a simple platform that helps managers and team members alike sync, plan, organize, and track tasks over the course of a project.

These features have a very pleasant UI, which means that teams find it easier to collaborate. So they’ll be able to easily understand the assignees and responsibilities for each task. 

This tool is for… 

Teams of all sizes who want a versatile platform that focuses on visuals and simplicity, in order to foster collaboration.

Pros

  • Thanks to its clean UI, it offers clear visibility into projects. 
  • Its simple drag-and-drop functionality gets everyone involved.
  • It various calendar views suit the needs of all users. 

Cons

  • Some of its features are superfluous and distracting.
  • It can be difficult to predictably calculate the pricing. 
  • Users will need new computers to be able to effectively run the tool.

ProofHub

ProofHUb Screenshot

Proofhub gives users a range of features, which help them bolster collaboration within their team. These features include group chats, discussions, workflows, project reports, and more.

These features help teams collaborate and communicate in easy, flexible ways across a wide range of devices.

This tool is for… 

Teams of all sizes who want a tool for project management and collaboration that can scale to meet their needs.

Pros

  • It’s very easy to use.
  • The cost is reasonable, compared to its competition. 
  • It offers a suite of practical features.

Cons

  • It could be too simple for larger projects.
  • Its Gantt charts can be difficult to create and use.
  • Its documentation isn’t very helpful to new users.

Yammer

Yammer Screenshot

Yammer is an internal communications tool offered by Microsoft. This tool aims at bringing employees together across an enterprise-wide social network, which helps them share knowledge and important updates.

These features help keep everyone updated, and they can boost collaboration throughout entire organizations. So it can have an important, positive impact on your projects.

This tool is for… 

Any business or team looking to create an internal social network that can increase value by providing information.

Pros

  • It’s simple to navigate.
  • It’s easy to quickly get important information. 
  • It creates a sense of community and comradery.

Cons

  • Its design doesn’t have a contemporary feel. 
  • It lacks important social features.
  • It’s difficult to motivate all team members to adopt it.

Jira

Jira Software Screenshot

Jira is a software development tool that’s adored by development teams around the world. This prominent tool makes it easier for teams to capture and organize development-related issues, assign work, and track activity.

These important features mean that development professionals find it easier to work on complex development projects that are prone to constant change.

This tool is for… 

Agile development teams that need to find a way to effectively stay on top of fluctuating and ever-changing agile projects.

Pros

  • It’s an established tool with lots of technical support.
  • It allows teams to visualize complex projects.
  • It automates the allocation and tracking of tasks.

Cons

  • The layout is a little messy, particularly on huge project lists.
  • Noone except the person who created a ticket can close it.
  • Smaller companies often view it as too pricey. 

Podio

Podio Screenshot

Podio gives project managers and their teams a simple way to organize themselves, communicate, and get their work done. This tool aims at becoming a one-stop-shop for communication and tracking, in order to boost collaboration. Therefore, it offers a suite of features to help teams share key information and updates.

This tool is for… 

Teams of all sizes who want to use Podio’s flexibility to foster better collaboration over the course of their projects.

Pros

  • Users can quickly configure it and set it up.
  • It’s easy to share it with external stakeholders.
  • It offers lots of options for customization. 

Cons

  • Its flexibility can create confusion.
  • It doesn’t provide an admin group to supervise other admins.
  • Its reports are limited.

Atlassian Confluence

Atlassian Confluence Screenshot

Confluence is a knowledge-sharing platform that exists to connect people, ideas, and information. Therefore, it helps teams build momentum and avoid knowledge loss. The goal is for every person to perform his or her best work.

This tool offers a wide range of spaces that help teams create, manage, and collaborate on their work while they share important project updates.

This tool is for… 

Any team working on a complex project that requires a centralized platform to deposit and display important information.

Pros

  • It’s very easy to create a wide range of documents.
  • Its mobile app is functional and can be read on the move.
  • The search function is robust and performant.

Cons

  • At times, it isn’t user-friendly.
  • Some users struggle to grasp its hierarchy.

Workamajig

Workamajig Screenshot

Workamajig is software for creative agencies that offers a suite of features (including project management, resource management, and time tracking) to facilitate creative collaboration, CRM, sales, and more.

This tool offers these features to try to help teams seamlessly collaborate and achieve the best results possible on their projects.

This tool is for… 

A wide range of teams, including advertising agencies, marketing firms, digital agencies, creative agencies, and more.

Pros

  • It’s cloud-based, which makes it easy to access. 
  • Each user can customize Workamajig’s project pages. 
  • It’s easy to give its users rights and privileges.

Cons

  • At times, the UI can be confusing. 
  • It requires a lot of manual input.
  • It’s difficult to create clear priorities.

Slack

Slack Screenshot

Slack aims at making itself the top platform for collaboration. Whatever the task, it aims at expediting the way your team drives value, and it makes work less stressful. To achieve this goal, Slack offers a range of integrations.

Slack is more than a chat application. Due to its range of integrations, it can also assist with project management, collaboration, time tracking, and more.

This tool is for… 

Teams of any size that need a centralized space to discuss projects and collaborate on tasks.

Pros

  • It has a very modern feel and premium design.
  • It’s easy to search through messages.
  • It’s also easy to divide key project areas into channels.

Cons

  • Its notifications can be difficult to manage.
  • The free version has a limit of 10,000 messages, which is somewhat restrictive.  
  • Its threads can cause users to overlook information. 

Workzone

Workzone Screenshot

Workzone is project management software that prides itself on its power and usability to help project managers share a large number of projects across a diverse user base.

This tool brings technical and non-technical users together. It also helps project managers get through large volumes of work while they keep their teams in sync.

This tool is for… 

Any project managers that find themselves simultaneously managing multiple, complex projects.

Pros

  • It’s user-friendly. 
  • It offers lots of guidance and documentation.
  • Its key reporting functionality is driving transparency.

Cons

  • It doesn’t offer templates.
  • It sends too many email notifications. 
  • It has a relatively high learning curve. 

Celoxis

Celoxis Screenshot

Celoxis gives project managers an all-in-one platform for project management and collaboration, which helps facilitate projects, tasks, resources, timesheets, expenses, issues, and more.

This large and diverse suite of features helps project managers encourage collaboration at every stage of a project, which boosts both results and employee morale.

This tool is for… 

Teams of all sizes who want a comprehensive platform for project management that boosts collaboration.

Pros

  • It provides transparency in a range of areas
  • Its reporting can shine a light on important areas that require collaboration. 
  • Its functionality is impressive. 

Cons

  • Its web-based UI is a little restrictive.
  • Its voluminous features can sometimes feel overwhelming. 
  • It has a steep learning curve that can intimidate some users.

Smartsheet

Smartsheet Screenshot

Smartsheet is an online platform for work execution that gives project managers and their team members the ability to plan, track, automate, and report. It achieves this outcome by offering a suite of diverse features.

Its features include work automation, an easy-to-use interface, and real-time Gantt charts and dashboards.

This tool is for… 

Project managers who need an intuitive solution that’s capable of scaling across multiple teams and organizations.

Pros

  • Its interface is spreadsheet-based. 
  • It has a range of project views.
  • Users can add collaborators to a project for free.

Cons

  • The spreadsheet UI could be unattractive to some.
  • The app sometimes suffers from lags and unexpected errors.
  • It places limits on exporting reports.

Workfront

Workfront Video Screenshot

Workfront is a modern platform that gives project managers the power to consolidate their projects. It achieves this outcome by streamlining requests, prioritizing projects, managing processes, and more.

With this functionality project managers can easily lower barriers between their team members, which empowers them to produce their best work.

This tool is for… 

Enterprise teams and departments that need a single platform to manage their work and boost their collaboration.

Pros

  • It could potentially boost a lot of productivity.
  • Its reporting options are sophisticated. 
  • Its support team is helpful.

Cons

  • Some of its functionality is difficult to access.
  • It’s somewhat expensive, compared to its competition. 
  • Its new users have a steep learning curve. 

Freedcamp

Freedcamp Screenshot

Freedcamp is a freemium project management application that offers a suite of components that empowers project managers to get the results they need and improve collaboration throughout their team.

Project managers find that they can manage tasks, milestones, discussions, time tracking, and more. Therefore, this modularity can achieve the desired scale. 

This tool is for… 

Teams of all sizes who want to improve project management and boost collaboration.

Pros

  • Its effective pricing structure fits any business/
  • Its free version has many strong standard features.
  • Its dashboard is tailored to every user.

Cons

  • The free version offers no reporting features. 
  • The mobile app has far less functionality than the website. 
  • Its task reminders aren’t very robust.

Hive

Hive Screenshot

Hive is a platform for real-time collaboration that’s aimed at teams that want to capture rapid growth. It helps these teams achieve this outcome by offering thousands of integrations and sophisticated analytics that track progress and identify risks.

These features empower project managers to find ways to improve their teams by encouraging deeper collaboration.

This tool is for… 

Project managers working within agencies and businesses that want to utilize great collaboration to achieve faster growth.

Pros

  • It offers various project views.
  • It’s easy to update any team, even a disparate one.  
  • Its filtered views drive accountability.

Cons

  • The mobile app has a range of bugs.
  • It doesn’t feature time-tracking yet. 
  • Some users have complained that the app’s loading times have caused it not to load properly.

Flock

Flock Screenshot

Flock is a competitor of Slack, which aims at driving deeper collaboration by ending ineffective, impersonal email chains. It offers a suite of features that range from instant messaging to the creation of channels, to-do lists, and more.

The application also offers a wide range of integrations with popular external apps. This feature also enhances the value of these apps, which further boosts collaboration.

This tool is for… 

Teams of all sizes in numerous industries that want a robust,  feature-packed communication tool.

Pros

  • A seamless, effective UI.  
  • It offers lots of integrations and features.
  • It’s user-friendly and convenient.

Cons

  • Its notifications can be problematic. 
  • It has so many updates that it must frequently be restarted.
  • It has fewer integrations than its competitors, such as Slack.

ProjectManager.com

ProjectManagercom Screenshot

ProjectManager.com is a tool for online project management, time tracking, and collaboration that helps managers and their teams keep their projects on track. It has the ability to update timesheets and tasks anytime, which encourages harmony and collaboration.

This tool also offers real-time visibility, which makes it easy for project managers to track the way their most important projects are progressing.

This tool is for… 

Managers and team members in businesses of all sizes throughout a wide range of industries.

Pros

  • It’s very simple to use and set up.
  • Its support team is very helpful, and they are very attentive to feature requests.
  • It offers the ability to create detailed project plans.

Cons

  • Its reporting can be somewhat challenging.
  • It’s not well-suited to large, complex projects.
  • It takes a long time to incorporate saved changes.

ClickUp

ClickUp Screenshot

ClickUp aims at helping every type of team successfully plan, organize, and collaborate on their projects. This goal is achieved through task management, reminders, calendars, scheduling, and more.

These features aim at making collaboration more enjoyable and effective. The stronger the sense of collaboration, the better the results will be by the end of the project.

This tool is for… 

Project managers and teams of all sizes that want a platform that can help them collaborate more effectively.

Pros

  • It has a comprehensive suite of features.
  • Its feature requests are often incorporated.
  • It provides a simple procedure for organizing tasks. 

Cons

  • The range of features can be somewhat intimidating
  • It recurring tasks can be complicated
  • A lot of tweaking and adjusting is required to set the tool up.

Notion

Notion Screenshot

Notion is an all-in-one workspace that empowers project managers and their teams to focus on data-driven collaboration. It gives these teams the tools they need to collect, combine, visualize, and collaborate on various pieces of data.

This tool does not require any experience in coding or development. And you can create dashboards within minutes. Its rich reports can reveal key data that boosts collaboration.

This tool is for… 

Project managers that want to collate and call on vast troves of data, which drives key decisions and insights.

Pros

  • It’s easy to use.
  • It offers lots of features. 
  • Users don’t need programming abilities to create complex apps.

Cons

  • It doesn’t offer offline support.
  • Some large documents can be sluggish.
  • It lacks the ability to track changes.  

Conclusion 

As you can see, there are lots of great tools for project collaboration out there. Each one can help you in a new, exciting way.  It’s all about finding the right tool. Looking for even more options? Read our comprehensive guide to 75+ collaboration tools.

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