The 15 best collaboration tools for agencies and marketing teams

Whether you work in-house or at an agency, collaboration is a fundamental part of the job. It’s what leads to greater innovation, increased efficiency, better communication. And ultimately, success.

Collaboration tools make it easier for you and your team to work together, no matter whether you work in the same office or on entirely different continents. They help you to communicate, to manage workflows, to stay aligned, and to meet deadlines. 

For this guide, we’ve rounded up the 15 best team collaboration tools, each with its own unique features and use cases. Some of the platforms are designed for project management, others for communication, some for content creation, and others for managing feedback and approval. 

But what links them is their ability to help you and your team collaborate effectively and achieve great things!

So without further ado…

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Best team collaboration software for feedback management

Let’s start with the best collaboration tools for helping you and your team review content, collect feedback, and get approval. 

1. Filestage

Filestage is a collaborative feedback management platform that helps you collect feedback on content – whether that’s a design, a video, a document, or a live website – all in one place. 

From sharing to sign-off, it takes the stress out of managing feedback. You can invite as many people as you like to review your content, and reviewers can see what others have already suggested before leaving their own feedback in a way that suits them. 

Key features:

  • Due dates keep your projects on track and help you meet deadlines
  • In-context comments make for clear feedback that shows up in real time
  • Visual annotations bring comments to life and make it clear what needs changing
  • To-do lists give your team a clear picture of what needs amending 
  • Version history helps you keep tabs on previous comments and see what’s changed
  • Review steps mean your files get approved by the right people at the right stage of the process
  • Project dashboards help you keep track of who you’re still waiting to hear from
  • Integrations with Dropbox, Google Drive, Slack, Microsoft Teams, and more
  • Automations to reduce manual tasks and speed up content reviews
Filestage dashboard overview

2. Approval Studio

Approval Studio is a collaboration tool built specifically to help design teams with their feedback management. It’s especially useful if you’re agency-side and work with external teams and clients.

The software helps creative teams to gather feedback on artwork and designs, keep track of changes and versions, and compare iterations. 

Key features:

  • Real-time communication and collaboration with clients 
  • Four compare modes to check different versions and edits side by side
  • Dashboard to keep track of the status of projects and tasks
Approval Studio

3. Frame.io

Frame.io is a video review and collaboration platform that lets you share videos with teammates and reviewers to collect their feedback. It speeds up the feedback and approval process and helps you get your project to the best place, in the best timeframe.

Key features:

  • Pause videos, add comments, and draw annotations
  • Discuss feedback in the comments section before sharing the next version
  • Compare versions side by side to see what’s changed
  • Integrations for Adobe Premiere, After Effects, and Final Cut
Frameio Screenshot

Best team collaboration platforms for communication

Communication is key when it comes to successful collaboration, and the right software can make communication that much easier.

4. Slack

Instant messaging software like Slack makes it easy to chat back and forth with your teammates, build rapport, and get speedy responses. Without starting yet another unnecessary email thread. Thanks to its organized structure, simplistic design, and easy-to-use interface, Slack is our pick of the bunch.

Key features:

  • Channels to organize your work based on projects, topics, or teams
  • Start one-to-one conversations with your teammates
  • Notifications keep you informed, whether you’re at your desk or on the go
  • Message history allows you to refer back to previous conversations 
  • Easily share files, documents, photos, and videos 
  • Integrates with Google Drive, Dropbox, Asana, Trello, and more
slack interface

5. Microsoft Teams 

Microsoft Teams is a collaborative tool that brings together a host of communication features to help you communicate more effectively, with your team and with wider teams, departments, and clients too. It’s suitable for marketing teams of any size, and it integrates with other Microsoft Office 365 products, so it’s an attractive choice if you’re already a subscriber to the service.

Key features

  • Robust workplace chat
  • Reliable video meetings
  • File storage and sharing
  • Integration with a number of other platforms and Microsoft products
Microsoft Teams Screenshot

6. Zoom

Zoom is a video calling tool that has become a staple for teams and companies around the world. With HD video and audio, and support for up to 1,000 video participants, Zoom can be used for anything from one-to-one calls to large-scale conferences!

Key features:

  • Multiple video call participants can share their screens simultaneously 
  • Reactions, polls, and hand raising make virtual meetings more fun and engaging
  • Record your virtual meetings and generate searchable transcripts that can be referred back to
Zoom Screenshot

Best business collaboration tools for project management

Another fundamental part of collaboration is staying organized and keeping your team aligned on projects. Tools specifically designed to help with project management help to minimize stress and maximize collaboration. 

7. Asana

Asana helps you keep your team on schedule by making it easier for you all to organize, plan, and track your work. It makes it simple to plan workflows and projects, see how your project is progressing, and keep your team on schedule at every step. 

Key features:

  • Visualize your project as a board, list, timeline, or calendar
  • Break work into tasks and subtasks for you and your team
  • Add milestones to visualize significant checkpoints in your project to measure and share progress
  • Set task assignees, so everyone knows who’s responsible for each task
  • Set due dates, so everyone is aware of the deadline
Asana Screenshot

8. Monday 

Monday is another tool created to streamline the project management process and simplify the way teams collaborate. It gives you the power to manage workloads, track projects, and communicate effectively with your team.

Key features:

  • Create and customize dashboards to give your team important insights and a clear overview of project progress
  • Manage time visually with flexible timelines and charts
  • Automate common or recurring tasks
  • Connect with a wide range of apps
Monday Screenshot

9. Trello

Trello is a visual tool that empowers your team to manage any type of collaborative project. Its intuitive system of boards, lists, and cards helps you and your team simultaneously keep an eye on both the bigger picture and the minute details of a project.

Key features:

  • Visualize your project using boards, lists, and cards
  • Turn subtasks into checklists that you can tick off as you go along
  • Allocate tasks to different team members
  • Set deadlines to keep your projects on track
Trello Screenshot

Best software for team collaboration on design work

Collaborating on design work isn’t always easy – especially if you and your team work remotely. But the right team collaboration software makes it easy to ideate, workshop, and co-design, no matter where you all are in the world.

10. Figma 

Figma allows design teams to work together productively and seamlessly online. You and your teammates can co-design at exactly the same time, and you’ll see changes and comments appear immediately, for flawless collaboration.

Key features:

  • Collaborate from anywhere, on any device 
  • Add in-context comments and tag your teammates for clear communication
  • View version history so nothing gets lost
Figma Screenshot

11. Figjam 

FigJam is an online whiteboard tool designed to help you and your team to workshop ideas and bounce off one another in real time, no matter how far apart you might all be physically. From concept to design, you can keep everything in one place.

Key features

  • Communicate with sticky notes, sketches, connectors, and expressions
  • Add audio files to explain designs and talk through ideas
  • Integrate with Figma for seamless UX
FigJam

12. Canva

If you’re working on a print brochure, packaging, signage, or any other type of print design, then Canva makes collaboration a breeze. Its software allows you to create professional designs – and they’ll even print them for you.

Key features:

  • Invite team members, allocate tasks, and publish or share, all from the one place
  • Leave feedback with real-time comments and reactions
  • Track your team’s progress with the insights function
Canva

Best online team collaboration tools for document collaboration

Create, edit, and review documents collaboratively with ease. How? With the help of the best platforms, of course.

13. Filestage

As well as being the best collaboration tool for feedback management, Filestage is also the best tool for collaborating on documents with your team and other stakeholders. Simply upload your document, invite your reviewers, and collaborate until you’re all happy.

Say hello to clearer, faster feedback

Get point-and-click feedback from teammates and clients with Filestage.

Key features:

  • In-context comments that show up in real time
  • Team-only comments to keep certain conversations private
  • Visual annotations to bring comments to life
  • Attachments to share references and anything else your team may need
  • To-do lists give your team a clear picture of what needs amending 
  • Version history helps you keep tabs on previous comments and see what’s changed
Tick off comments to make your document review more effective

14. Google Docs

Google Docs may be the best-known tool within the G Suite. It’s available to anyone with a Google ID or Gmail account, and it’s a great tool for collaborative work on documents.

Key features: 

  • Files are saved in the cloud, and you can access them on any device 
  • Collaborate and edit files in real time
  • Use comments, suggestions, and @-mentions
  • Choose whether collaborators can view, comment, or edit
Google Docs Screenshot

15. Notion

Notion is a brilliant wiki tool that helps you and your team work together to build up your company knowledge base. That means new starters, remote workers, and employees generally can find everything they need in one place – from process documents and product updates to HR policies and onboarding materials. 

Key features:

  • Customize your wiki to make it work in the way that suits you best
  • Choose from thousands of community-created templates for quick and easy setup
  • View version history to monitor changes and roll back to previous versions if necessary
Notion Screenshot

Final thoughts

There you have it, the 15 best team collaboration tools to help your team or agency to work together, communicate, and progress with projects effectively.

If you’d like to see for yourself how Filestage can help you and your team to collaborate on documents and feedback, start a free trial today →