A great project manager knows which online collaboration tools to use, and when to use them. It’s your job to keep your team moving forward as efficiently and productively as possible. But with so many tools out there, it’s can be tough to pick one. Here’s the ultimate list of 75+ collaboration tools to skyrocket your results.
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What Are Collaboration Tools?
A team collaboration tool can be any piece of software that helps facilitate cooperation between team members. These tools come in a wide range of categories, which help teams across a business work more efficiently and achieve better results in a range of areas (e.g., design, coding, sales, and social). The best collaboration tools share the following characteristics:
Easy Access Collaboration tools should never place a barrier between team members. Instead, they should make it very easy to invite new members to join the team. This feature drives efficiency and places the focus on your priorities: collaboration and teamwork. Simple to Use
To make sure new team members are able to get started right away, the best tools are intuitive and easy to use. By removing complexity, these tools help people focus on working and getting the most out of them without any frustrations. Cost-Effective
Collaboration tools should benefit the bottom line, rather than harm it. The best tools offer flexible and attractive pricing without charging too much for additional users.
The Best 75+ Collaboration Tools
In this exhaustive and extensive list, you’ll find every collaboration tool you could ever need. So let’s get started!
Filestage can take your project management initiatives to the next level. By taking the stress and uncertainty out of project management, this powerful tool makes your projects fun again.
Specifically, Filestage eliminates the need for long email threads, yet it gets everyone involved in the conversation (both internal and external users). With this tool, you’ll never miss a piece of important feedback again.
Clarizen is a piece of project management software that gives project managers the opportunity to manage work, automate processes, and drive collaboration across the enterprise.
As a collaborative work management solution, this tool aims at delivering the functionality and features that simplify work across an organization. And it helps everyone accomplish their goals.
Trello is a project management tool that makes it very easy to adapt to your specific needs. Its apps are equally powerful on tablets and smartphones, which gives your team insight and visibility while you’re on the move.
Despite Trello’s simplicity, the board, list, and card functionality are surprisingly powerful. In other words, project managers and team members alike are able to adjust their tasks and update the team in a flash.
Wrike can give project managers the visibility and control they need to manage their projects without the sinking feeling they’ve missed something. And this cloud-based collaboration software scales across teams, too.
Overall, Wrike aims at helping project managers in four key areas: driving visibility, simplifying planning, enabling collaboration, and streamlining workflows.
Asana helps project managers keep their teams on schedule by making it easier to organize and plan their workflows and projects. This cloud-based tool can be used on a range of devices.
Asana’s variety of views help project managers and team members alike see the goals, projects, and daily tasks that create their total responsibilities.
Basecamp focuses on sharing a feeling of calm and control. This tool aims at offering sophisticated functionality without the complexity that comes with such tools.
This tool tries to achieve this goal by harmonizing communication and key tasks in one place, which gives project managers one-stop shopping for all of their emails, chats, documents, and more.
Mavenlink is a project management tool that grants project managers the ability to bring project management, time-tracking, and resource-planning into just one platform.
The goal of this tool is to act as a modern, collaborative platform that empowers project managers to elevate both the operational and financial performance of the projects they’re responsible for managing.
Easy Projects covers a range of areas (e.g., time-tracking, budgeting, and resource- planning). This collaboration tool offers this functionality in an effort to help project managers get rid of the spreadsheets, emails, and whiteboards that distract them.
As an enterprise solution, Easy Projects covers a range of areas to try to simplify project planning and execution within larger businesses.
Scoro streamlines work while it eliminates routine tasks. As an end-to-end solution for business management software, this tool is aimed at project managers in both corporate and creative services.
Like many of the other tools in this list, Scoro tries to bring everything about a project onto one page that will help project managers get a privileged, complete view of their progress.
ActiveCollab is a team collaboration tool that tries to equip project managers with complete control over the key areas of a project (e.g., tasks, communication, team members, and files).
By offering this functionality, this tool aims at preventing team members from missing deadlines, gives everyone a clear view, and reduces the amount of time spent on meaningless tasks.
Teamwork Projects is a specific tool offered by Teamwork, which offers a suite of tools to make teams happier, more efficient, and more organized.
The project management portion of its offering allows project managers to work in their own way, so they can focus on delivering results alongside an inspired, organized team.
Zoho Projects is online software that helps project managers efficiently create and manage projects. This tool places a specific focus on helping project managers plan, track, and collaborate.
LiquidPlanner uses intelligent, resource-driven scheduling technology to help the entire team do their best work and achieve their goals.
The goal of this tool is to differentiate itself by offering “smart scheduling” technology that updates projects according to changes and new developments. This tactic gives project managers the ability to plan for best- and worst-case scenarios that will secure success.
Monday is a project management tool with the objective of simplifying the way teams collaborate. It aims at giving project managers the power to manage workloads, track projects, and communicate with their teams.
This tool places a strong emphasis on producing visuals, giving team members an attractive space to collaborate, and making sure their tasks go according to plan.
ProofHub is online software that gives project managers the ability to control their tasks and manage their projects. Specifically, it helps project managers bring down the project delivery time and make teams more accountable.
As with every collaboration tool, this option aims at giving teams a one-stop-shop for working together and maximizing their success.
GanttPRO is a powerful online Gantt chart to help with your project management. It helps managers and teams work efficiently on tasks and their progress, collaborate with each other, manage resources and budgets, and log time.
The software is easily accessible from any place with an Internet connection. One of the powerful pros of GanttPRO is its very intuitive interface. The learning curve is really short so that team members can start working on tasks just in a few minutes.
ProjectManager.com offers multiple project management options to its users, supporting Kanban, Gantt, and Dashboard views to keep team members on track.
Additionally, it provides easy reporting, timesheet features and supports integrations with Zapier, Office Suite, Google Apps and more.
ClickUp takes productivity to the next level with docs, reminders, goals, calendars, and even an inbox. Its fully customizable and proprietary features work for teams of all sizes and industries, so all teams can use the same app to plan, organize, and collaborate.
ClickUp’s ability to create custom views that you can save and share with anyone makes managing projects a breeze.
Meeting Collaboration Tools
Google Meet is a high-quality video-conferencing application that’s offered by this tech giant as part of its G Suite, so it integrates with Google Calendar and Gmail.
Given that this tool is suitable for businesses of all sizes, it can accommodate up to 30 users while it maintains high-definition video calls.
Skype is possibly the world’s most famous video-calling tool. It offers free online calls, messaging between members, and affordable international calling to both mobiles and landlines.
Skype for Business also offers a range of additional perks for professionals, and it helps facilitate effective collaboration between teams.
Zoom is a software-based conference room solution that’s recently collected a wide range of loyal users. This tool is used for both small and large video calls. Thanks to its invitation functionality, it’s easy to get the team involved.
This platform prides itself on offering high-quality video, clear audio, and instant document-sharing. It’s also a great option for hosting video webinars.
Appear.in brings your team and clients together to facilitate collaboration and group video conversations. This tool also offers a range of show-stopping features that set it apart from the competition, including: Simple screenshots
The ability to join the platform from a range of devices.
Highfive is a video-conferencing platform that simplifies business collaboration by streamlining the meeting process. This platform purports to have reimagined meetings by improving the ease and quality of video conferencing.
Its lightweight setup and management help facilitate an unparalleled user experience, which makes it feel like everyone is in the room.
Vevox is rated as the best live polling app on the market today as reviewed by customers on Trustpilot. Vevox is used by thousands of organisations such as Nestle, HSBC, Samsung and the BBC to spark collaboration in meetings through anonymous Q&A, live polling, live word clouds, interactive quizzes and self-paced surveys. Customers say that Vevox adds huge value to their virtual and hybrid meetings by making them more interactive and collaborative!
Design Collaboration Tools
Filestage can help project managers facilitate flawless design collaboration. Its specialized platform allows your stakeholders to leave feedback and comments in one place, so you can give in-context feedback that helps your team respond appropriately.
Filestage supports offers a wide range of file types, including videos, images, and PDFs. Tasks are also generated to form a comprehensive workflow.
Mockplus iDoc is an all-in-one design collaboration and handoff tool for designers, developers, and product managers to work together online. It streamlines your entire product design workflow.
Overall, Mockplus iDoc provides impressive team management features for designers and engineers. It is fairly straightforward to organize team members, settings and project tasks
Visme is a graphic design collaboration software that allows teams to create, edit and share various designs, presentations, reports and more amongst each other. With easy collaboration features that allow users to work together on any design project, your team can create folders, set permissions on certain designs and share their work across departments. Visme’s dashboard also comes with built-in analytics so that your team can track the performance of each creation and keep tabs on which designs might need tweaking.
InVision is a digital product design collaboration tool that helps creative teams design better, faster, and more collaboratively. This sophisticated platform allows team members to acquire seamless user feedback while they enjoy real-time collaboration.
The team integrates with a range of additional tools, which gives creative professionals the ability to create rich, interactive prototypes that move projects forward.
GoVisually is online proofing software that was specifically designed for marketing teams, graphic designers, and other creatives to deliver designs and collaterals without the chaos of email.
This tool makes a bid to automate the time-consuming parts of the proofing and approval process as it keeps all its users informed.
Figma facilitates designs, prototypes, and the collection of feedback in one centralized platform. It accomplishes this goal by keeping every member of the team in sync as projects move from inception to completion.
This tool gives project managers the power to bring designers, stakeholders, and developers together to create designs that are functional and ready for use within the digital space.
Mural is an online platform for brainstorming, synthesizing, and collaborating that can be accessed anytime, anywhere, and from any device.
This tool allows groups to gather ideas from across the enterprise, then share the awesome ones. Mural’s admin dashboard also offers a range of analytics and insights that can highlight the members of the team that are contributing.
Zeplin is a connected space for product teams that facilitates the sharing of designs and style guides that contain accurate specifications, approved assets, and code snippets.
Therefore, this tool is particularly useful for teams that are engaged in code-based design and want to drive harmony throughout a wide range of collaterals. Furthermore, this software offers the integration of Sketch, Figma, Photoshop, and Adobe XD.
Sketch is a design toolkit that has become incredibly popular over recent years. It gives design professionals the ability to execute everything from early sketches to final pieces of art.
The toolkit gives professionals access to intuitive vector editing, lightning-fast prototyping, and powerful collaboration tools.
Concept Inbox is a smart collaboration platform aimed at creative teams who need to visually discuss design and video pieces while they track changes and prototye together. This tool prides itself on its security and scale.
The platform and its range of functionality helps creative teams visually gather feedback, prototype applications, and control versions. It also helps them keep everyone up-to-speed and secure real-time collaboration.
Conceptboard is a workplace for virtual collaboration that enables teams to work efficiently, regardless of their location. It helps everyone get onto the same page and stay there.
By offering a shared and persistent workplace, this tool helps project managers boost productivity and efficiency on their teams.
Cage is a tool for media collaboration and project workflow that helps designers, agencies, and in-house teams collaborate better and celebrate sooner. By facilitating better collaboration, this tool helps project managers move their projects forward.
This tool also integrates with a wide range of popular tools that make workflows even smoother and simpler. These tools include Creative Cloud, Slack, and Dropbox.
Work front is a one-stop-shop for all enterprise work. It offers a connected, flexible, and collaborative space for professionals working on marketing and agency teams.
This tool gives teams a place to connect, optimize, and adapt. By focusing on those three goals, the tool aims at saving time and improving efficiency in a way that will provide a demonstrable impact on a business’ bottom line.
Binfire is a tool that makes it easy to plan and manage a range of projects. This tool makes it possible for project managers to choose between a range of styles, including Agile and Waterfall.
This tool drives accountability and visibility by offering an all-in-one workspace, where project managers and team members can plan, create, track, and collaborate.
Visual Inspector lets project managers and team members make direct changes and comments on live websites without coding. Therefore, they can more effectively collaborate with different profiles of your team members.
So essentially, every website can become your canvas, which makes it easy to make suggestions that can then be implemented by the development professionals on your team.
Approval Studio streamlines the artwork approval process to achieve fast and efficient feedback via on-page annotations. It is a solution for designers, creative teams, and agencies. Some of the unique features are reports and 4 comparison modes that highlight changes between files. Everything is in one place, and all actions are trackable.
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