4 Ways to Build a Collaborative Workspace (That Doesn’t Suck)
Most businesses out there put the biggest focus on increasing their profits and on establishing trustworthy relationships with their clients. While this is certainly essential for every success-driven company, many of them tend to overlook another essential aspect – creating a collaborative workspace.
Working in a collaborative business environment has numerous benefits – it allows everyone to be more productive, more efficient, more flexible, develop team spirit, brainstorm, and come up with innovative methods that are beneficial for the overall effectiveness of the organization.
World famous companies such as Google pride themselves on having collaborative workspaces where employees can relax and have some fun, instead of having to be bound to cubicles throughout their workday. Such workspaces have been shown to promote productivity, creativity, and innovation.
Collaborative Workspace Leads to More Productivity
What is more, there are even some studies according to which collaboration is guaranteed to greatly boost workplace performance.
So, if you think that things in your company can work a lot smoother if you put more emphasis on building a more collaborative working environment, we are here to give you some insightful tips on how to easily achieve that and quickly see the results.
1. Make Sure That the Collaboration Space Is Comfortable
Designing a business environment is about more than just aesthetics – collaboration spaces which are comfortable, well-lit, and have colors, are pleasant to spend time in.
That is why you should carefully choose the colors for the walls and make sure that the whole space has enough natural light. You should also create a good balance between calm, serene areas and the ones that are more cheerful and suitable for relaxation.
Every company should have a collaborative workspace that’s specially designed for brainstorming, and this area should include comfortable furniture, corkboards, whiteboards, etc.
(Image Source: Business Interiors)
When your employees are relaxed and comfortable, chances are that they won’t feel that coming to work is a just another tedious routine, which will keep them motivated and inspire them to give their best.
2. Ensure That Everyone Has the Information They Need
A great number of employees spend around 25 percent of their time trying to find the information that they need to work smoothly. However, this greatly affects their productivity. Instead of being able to focus on completing tasks that really matter, they are forced to waste a significant amount of their time.
That’s why it’s really important to ensure that everyone has access to all kinds of information at all times. There are now various software tools available on the market, such as Customer Relationship Management software (or CRM for short), designed to streamline all business processes by providing your whole team with one centralized database which contains all the essential information.
(Image Source: G2Crowd)
Using such a tool in your daily operations allows everyone in your company to quickly and easily access anything that they need.
3. Make the Use of Project Collaboration Software
It’s impossible for your employees to complete larger and more complex projects and successfully meet the deadlines unless if they’re not all on the same page. However, that can be quite difficult without the use of proper automation tools.
Project collaboration software is specially designed to facilitate collaboration within a team, and it’s the best tool if you are trying to create a more collaborative workspace.
Project collaboration software offers some powerful features: file sharing, customer data sharing, team dashboard, and team communication. All of these give your employees an ability to find answers to their questions in a matter of seconds and share ideas among themselves.
(Image Source: Scoro)
That way, not only will your employees be efficient than ever before, but they will also make more informed decisions in the future.
4. Go the Extra Mile to Motivate Your Employees
We all know that having to go to work and do virtually the same things each day can easily turn even the most interesting jobs into something rather tedious. And, understandably, if people have been bored with what they do for a long time, their performance is bound to decrease.
That’s why you need to make sure that your employees remain motivated and satisfied so that they’ll be ready to give their best at work. There are different ways that you can achieve this.
The first thing you need to do is set a good example and always be willing to offer insightful advice to anyone who needs it. In addition, you should always praise employees who have shown exceptional performance. Providing them with positive feedback, as well as some incentive is a guaranteed way to keep them motivated.
Also, you need to make sure that each one of your employees feels like an important asset to your company. When people know that they are valued, especially in the workplace, they are encouraged to be productive and to always strive to be better.
No matter whether you are running a small business or a large enterprise, having a collaborative workspace will directly contribute to your organization’s success. If you follow the aforementioned tips, your employees will be able to improve their performance drastically and get their work done in the most efficient way possible.
Jared is a SaaS tool specialist, a marketing evangelist and a book lover, associated with ProProfs. Jared is passionate about project management & customer delight and loves to solve customers’ queries. He is always keen to develop new strategies to help customers utilize SaaS tools in the most efficient manner.