7 ProofHQ alternatives for a faster review process

ProofHQ alternatives

Reviewing content is part and parcel of the creative process. It can also be a real pain in the arm if you don’t take the right approach. 

More often than not, content reviews require coordination between multiple colleagues and clients across a range of different marketing materials. This can be time-consuming, which isn’t ideal when you’ve got a tight deadline looming. That’s where online proofing software can come in handy. 

These tools are designed to make the whole review and approval process smoother by giving you a single, centralized space where your team can collaborate. 

A few years back, ProofHQ was the go-to proofing tool for many creative and marketing teams. But that all changed in 2015. 

So, you might be wondering …

What happened to ProofHQ? 

ProofHQ was an online proofing and review tool that helped teams collaborate on different creative projects. In fact, it was a market leader in online proofing for quite some time. Which is how it caught the attention of global software giant, Adobe. 

Adobe, in a bid to make its Creative Cloud even stronger, acquired ProofHQ to join forces with its Workfront application. The goal was to offer a more complete and efficient solution to creative professionals using their platform.

While this might sound fine and dandy at first, the reality is that ProofHQ’s simple proofing tools have now become part of a much more complex and expensive platform. A platform with more features than most organizations actually need.

What are the best ProofHQ alternatives? 

The good news is that, while ProofHQ isn’t what it used to be, there are lots of great online proofing solutions ready and waiting to take its place. And in this article, I’m going to help you find the perfect one based on your team’s needs.

Here’s a sneak peek of the best review and proofing software: 

  1. Filestage
  2. ProofHub
  3. Wipster
  4. Hootsuite
  5. Ziflow
  6. GoVisually
  7. Wrike

Let’s take a closer look at each one. 

1. Filestage – best ProofHQ alternative for fast collaboration 

Filestage dashboard overview

Filestage is an online proofing software that allows teammates and stakeholders to come together and review a wide variety of different files on one user-friendly interface. No matter the shape or size of your project, this collaborative tool is filled with features to help your team proof and approve every piece of creative content from anywhere. 

Why choose Filestage for proofing and approval

  • Unlimited file types – Enjoy a streamlined approval process for video, photos, designs, documents, websites, audio files, and more right there on the platform
  • Version history – Track feedback, changes, and updates to your content 
  • Unlimited users – Invite managers, teammates, and clients to review and provide feedback directly on the file
  • Use permissions – Make sure the right people are giving and gathering the right feedback with access controls
  • One-click approvals – Once you’re happy with the content, mark it approved and move onto the next task

How to proof and approve projects with Filestage 

  1. Sign up to Filestage for free
  2. Upload your files and add a due date
  3. Invite reviewers or send them a link 
  4. Let collaborators add feedback and discuss ideas in the comments
  5. Upload new versions until all reviewers are happy 

Key features 

  • Project dashboard to help you stay on top of your approval workflow
  • Consistent review groups that can automate across teams and departments 
  • Comments that can be turned into an actionable tasklist 
  • Create project folders so you can easily organize and store your files 

Top customers 

Filestage’s versatility across a variety of file formats lends itself to a range of different customers and approval processes. But the most common ones include: 

  • Creative agencies 
  • Marketing teams 
  • Design studios 

Pricing 

Filestage has three plans depending on your needs:

  1. Free package for freelancers small teams who are just starting out – $0
  2. Basic package for small teams managing multiple file formats – $49/month 
  3. Professional package for larger teams with multiple reviewers and file formats – $249/month

There’s also an enterprise option, so book a demo if you’re interested in learning more. 

Manage every approval in one place

Bring files, versions, feedback, and approvals together with Filestage.

2. ProofHub – best proofing tool for task management

ProofHub
Source: proofhub.com

ProofHub is an online approval software that helps teams track and organize their tasks for a more streamlined creative review process. It provides a centralized space for sharing and storing files. And it integrates with third-party apps like Google Drive, OneDrive, and Dropbox for an efficient and effective approval workflow

Key features 

  • Timesheets that help managers and individual teammates track their time
  • Add labels to tasks, so your teams can prioritize the right projects 
  • Create discussion threads to focus comments and feedback

Top customers 

ProofHub has a diverse customer base, including: 

  • Small-to-medium-sized businesses
  • Creative agencies 
  • Remote teams 

Pricing 

ProofHub has two different flat-priced packages: 

  1. Essentials – $49/month 
  2. Ultimate Control – $89/month 

3. Wipster.io – best ProofHQ tool for video projects 

Wipster
Source: wipster.io

Wipster is a video review and approval software designed to keep all your motion projects moving in the right direction. The platform is easy to use and comes with all the tools you need for clear creative collaboration, like real-time feedback, version control, and seamless integrations with other apps.

Key features 

  • Mobile accessibility so you can review projects anytime, anywhere
  • Browser-based video playback for quick review sessions  
  • Closed captions for more accurate feedback

Top customers 

  • Filmmakers 
  • Production companies 
  • Content creators 

Pricing 

Wipster.io offers a few different packages, depending on the scale of your video project. 

  1. Free plan for individual occasional use – $0
  2. Team plan for small teams with 250 GB storage – $19/month
  3. Multi-team plan for larger teams with 500 GB storage – $39.95/month

4. Hootsuite – best ProofHQ alternative for managing social content

Hootsuite
Source: hootsuite.com

If you really want to master your social media approval process, Hootsuite could be the tool for you. The alternative to ProofHQ specializes in all things social, from post scheduling to performance analytics. But they can also help you share, edit, and approve your social content before it goes live. 

You can use Hootsuite to schedule an approval workflow to make sure every piece of content you post is perfectly polished and on-brand.

Key features  

  • Connect multiple social media accounts in one place 
  • Work with your teams using collaborating post drafts, private messaging, and more 
  • Manage each of your social platforms with seamless integration 

Top customers 

  • Social media agencies 
  • Digital marketing agencies

Pricing 

Hootsuite offers a few different packages, depending on the scale of your project. 

  1. Professional plan for one user and ten social accounts – $99
  2. Team plan for up to three users and 20 social accounts – $249/month

5. Ziflow – best ProofHQ alternative for workflow automation 

ziflow
Source: ziflow.com

Ziflow is an online proofing platform created by the original founders of ProofHQ. Like its predecessor, Ziflow is made to cater to all your review and approval needs, from fast file sharing to easy annotations. But as well as a comprehensive set of tools for collaborative proofing, this platform can help teams tackle high workloads with customizable workflow templates.

Key features 

  • Automated workflows that keep your projects moving
  • Protect your projects with permissions and access controls
  • Securely store your files for enhanced organization

Top customers 

  • Advertising agencies 
  • Larger enterprises  

Pricing 

Ziflow has a few different packages, including: 

  1. Free for  two reviewers and 2 GB storage – $49/month
  2. Standard 15 reviewers and 1 TB storage – $199/month
  3. Pro for 20  reviewers and 2 TB storage – $329/month

6. GoVisually – best ProofHQ alternative for client reviews

GoVisually
Source: govisually.com

GoVisually is a digital approval platform with a knack for helping teams review and approve their visual content.

It’s intuitive interface allows for simple sharing, precise feedback, and speedier sign-offs on all your design projects. It helps you organize your clunky files and it’s optimized for multiple devices to keep everyone in the loop and on the same page, no matter where they are.

Key features 

  • A single, shareable link for client review and feedback
  • Integration with Adobe Creative Cloud
  • Fast uploads and downloads for those meaty PNG, JPG PSD, and PDF files

Top customers 

  • Design agencies 
  • Video production teams 

Pricing 

Ziflow has a few different packages, including: 

  1. Lite for 50 projects – $49/month
  2. Pro plan for 250 projects – $99/month
  3. Enterprise for unlimited reviewers and a dedicated account manager – $999/month

7. Wrike – best ProofHQ alternative for insightful feedback

Wrike
Source: wrike.com

Making quick decisions and giving useful feedback is a lot easier when you have some research to reference. Wrike is an online project management tool that collects and provides data on the progress and performance of each project. This information can help you give more strategic feedback for a stronger final result. 

Key features 

  • Stay in the loop with real-time content reports
  • Enhanced collaboration with live document editors and cross- tagging

Top customers 

  • Marketing agencies 
  • Creative teams 

Pricing 

Wrike has tiered pricing, depending on your size and usage. Here’s how it works. 

  1. Free for basic task management – $0
  1. Team plan for unlimited projects – $9.80/user/month
  2. Business plan with features like added guest approvals – $24.80/user/ month

Final thoughts

Reviewing content is no mean feat, especially for busy teams with multiple project formats. But no matter your proofing and approval requirements, there’s a tool that can help you get the job done without the headaches. 

I hope you’ve enjoyed discovering these ace ProofHQ alternatives. If you’d like to see why Filestage is a cut above the rest when it comes to getting approvals fast, start your free trial today →