Best 22 video collaboration tools for your next video project

Faster internet speeds, more capable devices, and simpler video editing have added up to video being more popular than ever before. In fact, 51% of marketing professionals worldwide now say that video has the best ROI of all content types.

This means, if you are not tapping into the use of video in your marketing strategies, then you are possibly missing out on a huge chunk of the audience that could convert into paying customers. Managing video and audio files gets a lot easier with the use of video collaboration software. That means you need the best tools to produce the best video possible. 

Top video collaboration tools for businesses

There are several video collaboration software options in the market, and each of them has a specific set of features that users love. Small businesses opt for simple, effective, and affordable solutions. However, larger enterprises choose tools with more features that can easily be tailored to their needs, which could be more expensive. For more clarity, here are 22 video collaboration solutions for businesses.

1. Filestage

Filestage is a video collaboration tool that makes it easy for marketing teams, video producers, and agencies to simplify the review and approval workflows for documents, images, video, and audio files. Best of all, it saves a lot of time when you need to get feedback and approval from clients, coworkers, or stakeholders.

Filestage’s powerful video-annotation tool allows reviewers to leave time-stamped and in-context feedback directly on the video. Also, reviewers can collaborate in real-time and can reply to comments from others, so misunderstandings are eliminated immediately.  

Other benefits are the intuitive and easy-to-use interface and the ability to manage the whole process in one place. Plus, you can invite as many reviewers as you want and they don’t even need an account to give feedback.  

If you’re now curious to test it out yourself, you can start a free trial that will allow you to see the tool and its functionality up close and personal.

Get your best work approved with Filestage

4.8 out of 5

4.8 out of 5

4.8 out of 5

✓ Free personalized demo ✓ Free 7-day trial ✓ No credit card needed

2. Wipster

Wipster Screenshot

Wipster is a video collaboration tool that aims at helping creatives simplify their video workflow and media asset management. The core goals of the tool are simplicity and efficiency; the overall goal is to help creatives secure faster, more effective feedback.

However, the tool also has some negatives. For instance, many users complain about the steep charges required to add users to an account. (Meanwhile, alternatives like Filestage are free for external stakeholders.)


Frameio Screenshot

The goals of are to power up video review and collaboration. This platform is aimed at creative teams; it helps them secure actionable feedback while they present their work in an attractive way.

Unfortunately, a lack of storage holds the tool back, which can create a particularly large issue when it comes to high-bandwidth video work. A steep learning curve also holds some non-technical users back from leaving comments, while its hyperactive email-notification system can be frustrating if multiple users are simultaneously leaving feedback.

4. Vimeo

Vimeo Screenshot

While Vimeo is best known as a video-hosting platform, it also offers a suite of tools to help teams stay efficient, organized, and sane. Its review features aim at helping internal and external stakeholders take and share notes that will speed up the process.

As of this writing, this functionality has been available for just over two years. Despite its relative maturity, the UI is still somewhat complicated, and it certainly needs some work. The web portal is also crowded, and the high-end price tiers can be unreasonably expensive for most teams. Considering the exorbitant nature of the platform, the money users save on improved efficiency could be immediately lost.

5. QuickReviewer

QuickReviewer Screenshot

QuickReviewer is a cloud-based platform that aims at helping marketing and creative teams become more productive by making the review and approval process faster. In theory, this faster process leads to a more effective ROI.

But the tool currently lacks a functional mobile version, which can be problematic. Since many non-technical stakeholders frequently want to use smartphones and tablets to leave feedback, you have to cater to their needs to get the best results. If you need clear and effective feedback as quickly as possible, you can’t afford to put up barriers..

6. LookAt

LookAt Screenshot

LookAt is a cloud-based video collaboration software that helps creatives speed up their collaboration, review and approval, and production processes while it boosts quality.

In terms of a general feeling for the tool, many creatives complain that the relationship between quality and cost is quite uneven. It’s an expensive tool, which can have a negative impact on the profitability of your projects. As a project manager, you have to carefully consider the tools you invest in, and how they’re going to impact the profitability of your projects.

7. Vidhub

Vidhub Screenshot

Vidhub is a platform that empowers marketing and creative teams to directly share time-coded feedback with each other about the videos they’re working on. While the tool is intuitive and offers a wide range of features, it’s severely limited, in terms of the task-management functionality it offers.

This lack of task management makes it tough for project managers to track how feedback has been received and incorporated into the project, which creates the potential for confusion and inefficiency. In some cases, it can even have a profoundly negative impact on the production of the final video.

8. Shotgun

Shotgun Screenshot

Shotgun is a piece of video review and collaboration software that helps creative teams iterate more and raises the creative bar of their projects. This sleek tool aims at boosting collaboration, facilitating on-the-move reviews, and helping users impress their clients.

This specialist tool is aimed at the largest video-production agencies in the world. Therefore, it’s so incredibly complex that many of its users have described it as a maze. This target audience also means that the prices are higher and that the tool is unattainable for many marketing and creative agencies.

9. Screenlight

Screenlight Screenshot

Screenlight is a tool that helps users move their video projects forward by removing the pain and stress that comes with interpreting client feedback.

But this tool also has its downsides. Unfortunately, the lack of a side-by-side comparison feature can make it difficult to see how edits have been implemented, and whether changes have hit the mark. A lack of versioning is another serious issue, given that it can lead to confusion and lost work when it comes to tracking feedback.

10. Cage

Cage Screenshot

Cage helps teams collaborate more effectively. It also helps them wrap up their projects quicker. By making the process more efficient, the tool aims at improving results and helping marketing and creative teams make a great impression on each video project.

The file overview tool is confusing, though. Many users explain that they find it difficult to track requested changes and effectively implement feedback when they’re managing multiple projects. This complication has the potential to derail a project, and it can complicate the implementation of changes.

11. Workfront

Workfront Screenshot

Workfront brings enterprises together and helps multidisciplinary teams collaborate more effectively. Like Shotgun, this tool is aimed at the largest enterprises, which makes it complex and difficult to configure and set up.

In other words, you can lose valuable time and frustrate your external stakeholders. To get the best feedback, it’s critical for you to offer these stakeholders a simple, streamlined experience. All of the time that you and your stakeholders waste wrestling with a complex tool is valuable.

12. Aproove

Aproove Screenshot

Aproove is a video collaboration platform that aims at helping speed up and simplifies the collaboration process for creative teams. This tool is rich in features, and it offers a free trial.

As a project manager, part of your responsibility is to manage your managers and keep your project moving smoothly. Unfortunately, users complain that this tool grants external stakeholders too much control, which can create confusion, complicate your workflow, and negatively affecting the final result of your video.

13. InMotionNow

InMotionNow Screenshot

InMotionNow is a tool that helps creative teams build stronger ties with both clients and stakeholders. This tool has a clean interface, and it can help some creative professionals streamline their projects.

Despite its clean interface, some users complain that it’s difficult to get the most from the tool. The settings are difficult to configure, which can create confusion and lost time. You want to make sure that you work with a tool that makes it quick and easy to get started.

Get your best work approved with Filestage

4.8 out of 5

4.8 out of 5

4.8 out of 5

✓ Free personalized demo ✓ Free 7-day trial ✓ No credit card needed

14. GoProof

GoProof Screenshot

GoProof is a platform that aims at helping creative professionals streamline the review and approval process for their projects. This tool offers integration with Adobe’s Creative Cloud, which is a big plus.

However, the tool hides all of its key features behind a pricey premium version. So project managers have to make tough decisions about their budgets, in order to make sure that this tool will allow them to stay within their budgets and make a profit. Therefore, most project managers want to find a more cost-effective alternative to GoProof.

15. Notism

Notism Screenshot

Notism is a tool that’s exclusively focused on design and video work. The tool is aimed at creative and marketing teams who need to share, review, and approve their design and video work.

16. Ziflow

Ziflow Screenshot

Ziflow is an online platform that helps creative teams bolster their video review and approval process and get the best suggestions possible. Compared to other tools, Ziflow is new, but it’s growing quickly.

However, many users complain that it doesn’t currently include task management. In other words, project managers are currently unable to generate tasks for their respective team members. So they don’t respond swiftly or comprehensively to feedback suggestions. It’s critical for project managers to find a video collaboration tool that helps them save time and work efficiently.

17. ReviewStudio

ReviewStudio Screenshot

ReviewStudio is a video collaboration software that offers its users a visual interface that makes it easy to mark up and approve a variety of marketing collateral.

But when it comes to video, there’s a lack of timestamping. This issue can create confusion for everyone involved, which means that someone will have to write timestamps for your editing team, which undoes the original purpose of using the tool for your video projects.

18. SyncSketch

SyncSketch Screenshot

SyncSketch is a cloud-based media review platform that offers creative teams a fun way to acquire general feedback. While it can be somewhat useful, it doesn’t have task-management functionality.

This lack of functionality is a big loss, and it seriously reduces the efficacy of the tool as an option for marketing and creative teams. When choosing which platform you should work with, it’s important to pay a lot of attention to the features that are offered, and understand how they’ll work for your team.

19. Kollaborate

Kollaborate Screenshot

Kollaborate is a cloud workflow platform aimed at video professionals. Since this tool is part of the Digital Rebellion suite, users will need to use the other apps in the suite to get the full functionality that this tool offers.

When choosing your video collaboration software, it’s critical for you to really consider how your chosen tool works alongside your other apps. You may find that many of the tools out there are part of a larger suite and that you’ll have to buy expensive licenses and additional tools to get the most from them. Therefore, this standalone tool is often a great solution.

20. Cospective

Cospective Screenshot

Cospective offers high-grade tools to the world’s largest creative studios. Since these tools are tremendously powerful, Cospective can empower video professionals to offer others frame-specific feedback.

While this tool is very powerful, it’s really reserved for the most sophisticated studios out there. But it’s incredibly expensive, and it’s so difficult to master that it’s far beyond the capacities of your average stakeholder! So to ensure it’s as useful as possible, you should make sure to find a tool that’s intuitive and accessible.

21. Slope

Slope Screenshot

Slope is a cloud-based tool for video collaboration that aims at making it easy for project managers to guide creative work. This tool is a one-stop shop for planning, tracking, and reviewing creative work.

This tool looks great, and it has a lot of features. But it fails when it comes to offering a smooth performance to its users. Many Slope users complain that the upload speeds are consistently slow and that the requested service isn’t robust. So it’s critical for you to choose a tool that satisfies your users who are seeking technical work on infrastructures.

22. Ashore

Ashore Screenshot

Ashore is online proofing software for creatives. This tool aims at calming the choppy seas of review and approval by offering features like workflow automation and requirement tracking.

The core goals of this tool are usability and simplicity. Nevertheless, many of its users complain that it’s so cumbersome that it can confuse and frustrate your stakeholders (internal and external). Ultimately, you want to choose a tool that’s a pleasure to use and makes suggesting and tracking edits a breeze.

What is video collaboration?

The term video collaboration includes two different use cases: it can mean that you collaborate on videos or that you collaborate over video. 

In the first use case, you share a video with colleagues or external partners on a centralized platform to review, annotate and discuss videos. With the right tool and the right processes, this type of video collaboration makes it easier to get feedback, reduces misunderstandings, and saves time in the video production process. How this exactly works we will cover in this article. 

The second use case of video collaboration is based on a software solution that allows users from different locations to meet, communicate and collaborate with each other over video calls in real-time.

Businesses can use video calls for several purposes, such as job interviews, meetings, training sessions, etc., and many more. These video platforms can be accessed from various devices like laptops with enabled cameras, smart mobile phones, and tablets., etc., thus making it easy to meet and collaborate on the go. (This article will not dive deeper into this use case but we wanted to mention it here to give you the full picture.)

With technological advancement, and more people working remotely, both types of video collaboration are becoming more important in many businesses and industries.  

What are video collaboration tools?

Today, video is so important that 87% of marketing departments around the world have now pressed play on video marketing. This focus on video satisfies a strong user appetite while it boosts marketing results. (In the US alone, 85% of internet users watch video content each month.)

However, creating a video is no easy task. If a marketing department doesn’t have a solid plan and use the right tools, the exercise can become very time-consuming and expensive.

The key challenges include:

  • Establishing the correct marketing goals.
  • Balancing quality and budget.
  • Bringing multiple team members together.
  • Managing edits.
  • Harmonizing the review and approval (review and approval) process.

That’s where video collaboration software can help. They ease many of these challenges. For instance, video collaboration tools make it easier for project managers to bring their team together, collect edits and feedback in one place, and streamline the review and approval process.

The best video collaboration tools are:

  • Cost-effective
  • Self-explanatory
  • Simple to share with internal and external stakeholders
  • Capable of tracking clear comments
  • Capable of easily leaving in-context feedback
  • Able to assist with task distribution and tracking

Get your best work approved with Filestage

4.8 out of 5

4.8 out of 5

4.8 out of 5

✓ Free personalized demo ✓ Free 7-day trial ✓ No credit card needed


The intelligent and strategic use of video collaboration tools is critical to creating an error-free and high-quality video that satisfies your stakeholders. We hope that this overview of video collaboration software helps you to find the best option for your business. And we wish you all the best for your future video projects! 

Looking for even more software? Read our comprehensive buyer’s guide to collaboration tools or other articles from our blog covering collaboration topics:

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