We are living in a world that’s connected by technology and it’s becoming incredibly easier for companies to outsource their needs to independent contractors or freelancers.
Lots of companies, in an effort to minimize commute and increase productivity, offer work-at-home options for their employees. There are also a lot more freelancers now, who need to submit timesheet reports to their clients.
That’s why it’s great that so many app developers have created time tracking tools to help companies and freelancers keep track of their time. Here are 16 time tracking tools for agencies to monitor their outsourced work
Timely is a well-designed and easy to use time tracking tool, good for individuals, or small to medium-sized businesses. It is cloud-based so you’ll be able to access the application using different gadgets but you will need to be connected to the Internet to use it.
It also has a Reports feature so you can check to see how long a project will take in days and hours. You can also create a color-coded planner to make it easier for you to analyze your work schedule and calculate how much time it’ll take to finish certain projects. This feature is especially helpful for businesses that outsource their projects and need accurate information for future project planning. Timely also offers easy integration with third-party sites and applications such as Google Calendar, MailChimp, and Xero.
There are numerous pricing packages, starting with a free plan, which allows 1 user to use the application for 5 projects. The next, are monthly paid plans, which allow a certain number of users to access an unlimited number of projects. You can plan your schedule for weeks in advance and its drag and drop feature makes it easier to switch time blocks around.
Everhour is another popular time-tracking tool. When it comes to project management tools and programs, including Asana, Trello, and GitHub, Everhour provide the best integration capabilities. It’ll be more manageable for management or the client to check in real time, what tasks is being performed, and who is doing which task.
Everhour has also made it easier to build reports for project and time tracking, with the ability to send invoices. Reports can be customized, according to the data you need, in which you can add columns or change the formatting, among others. It also works with your mobile so you can access Everhour, even when you’re away from your computer.
Everhour also only offers paid plans with a free trial available. Their monthly plans start at $5 per person for teams or $8 for individuals.
By this point, you may be asking yourself, what makes Toggl different from the tools we’ve already listed?
Well, here’s the thing. While Timely and Everhour are both cloud-based time tracking applications, Toggl has the ability to be accessed offline with their program for desktop, iOS, Android, Chrome and Mozilla. You just need to have a Toggl account so you can keep tracking your work seamlessly. With Toggl, you can also delete unwanted entries and edit multiple entries at the same time to prevent being billed for the wrong time or project.
Another useful feature that Toggl offers is the ability to track time spent on certain websites and how it affects your time and productivity. This will help you better plan your schedule so your valuable time is not wasted.
Toggl can also operate automatically, as long as you preset it. Just open your computer and Toggl will start tracking your time. They also have a feature called Pomodoro Timer, which serves as your reminder to take breaks.
Toggl also has the ability to email schedule reports. This is especially helpful for companies who don’t have the luxury of checking each employee or contractor time card. With the time audit feature, Toggl will check if entries are suspiciously long or have missing details. Employees can lock time entries to prevent employees or contractors from editing their time.
Toggl can’t be used for free. They’re offering a Starter plan for $10 per user/month, a Premium plan for $20 per user/month and an Enterprise plan for $59 per user/month.
Founded in 2006, Harvest is one of the long-standing available time tracking tools for businesses and freelancers.
This time tracking tool is great for companies of all sizes and can be accessed via web with a desktop, or mobile device. It also offers seamless integration with Asana, and Basecamp for project management, and Quickbooks for accounting and bookkeeping.
Although, Harvest is good for companies of all sizes, it’s better used by service-based businesses, instead of product-based businesses. They can benefit from the easy invoicing and its smart time tracking tools. It’s also easy to set up and has great and responsive customer service.
Harvest is not perfect though and lots of users have said that their mobile app has fewer features than the desktop version, which is tragic if you’re dependent on the cloud. And the price plan could a be a little steep for companies with large teams.
It offers a free version of their program, good for 1 user with 2 projects; a solo version for $12 a month for 1 person with unlimited projects and a Team version available for at least 2 people and unlimited projects for $12 per person per month.
Timeleap is a time tracking tool that’s brand new on the market and comes with great customer support. It is exclusively designed with agencies in mind and focuses on ease of use. TimeLeap helps you to monitor your efforts so you can stay in budget – whether you are working on fixed price budgets or not – which is pretty neat.
It’s time tracking view comes with a calendar of the current week, where you can see all your time entries at one glance. A drag and drop feature makes it easier to switch time blocks around. Time entries can be created manually or using a stopwatch.
Their interactive reports come with a CSV and PDF export, so you can send your rapports directly to your customers, import them to your Excel / invoicing tools or attach them to your bills. TimeLeap is a cloud-based time tracking application and it would be great to have a mobile/desktop version.
With their plans starting at 4.30 € per person/month with no restrictions, it has a great cost-benefit ratio – perfect for small to mid-sized teams – and is definitely worth being checked out.
Mite is an online time tracker that has been in the game since 2006 and focuses on simplicity. It is a cloud-only application that connects to thirdparty invoicing tools like billomat or small invoice. It offers billable / non-billable hours and provides a handy report feature with additional exporting.
Mite gives you the option to create links for your clients to share your tracked times, which could be a neat feature for certain clients. Like most time tracking tools, it provides an open API for developers to connect your thirdparty tools.
Mite’s pricing starts at 5 € per user per month and offers a 30 days. Due to it’s simplicity, it is a great solution for small business and entry level time tracking on a solid foundation.
7. Zoho People
Zoho People is a human resources programme which is suitable for small to large businesses.
Why choose this software?
It’s got a user-friendly interface, which you don’t need to be particularly technical to use it. It’s also very customizable to show you the content you need to see, so you can see exactly the workflow and processes of your company. It’s a good choice for larger businesses because of how much you can customize it to your needs. This is also a good one for your staff because they can update their personal information and submit leave requests from their own computer.
Of course, it allows you to accurately track your staff’s time spent working and allows you to set reminders for key events.
Zoho People Pricing:
You can get a free 15-day trial after which is going to cost you between 0.83€ and 4.16€ per employee per month.
TimeCamp is a great piece of software for time tracking and attendance.
But what makes it different from all the others?
For starters, you can measure the attendance of your team up to the second and it’s great for customizable invoices whether you want to bill your work hourly or by projects. TimeCamp also has great customer reviews and integrates with other software like Asana, Trello, and Evernote.
You can test it out with a free trial and after that, it’s 5.25$/user/month for the basic plan and goes up to 7.50$ for the pro plan. Or if you’re a solo freelancer you can get it absolutely free!
Scoro is great for small to midsize businesses but because of its price and complexity level, it’s not aimed at solo freelancers. Scoro is useful because as you add events and jobs the users can sort the tasks scheduled for that day or week. It’s also good because you can allow users different levels of access to different projects, which is useful for bigger enterprises. It has plenty of great reviews and is referred to as a ‘professional service’, the control hub screen is particularly good for getting an overview of pending tasks, calendar events, and performance. It integrates with other programmes like Microsoft Outlook, Dropbox, and MailChimp.
From $22 to $55 user/month this isn’t the cheapest of software, but you are paying for a premium product. Why am I paying more? It is expensive but for good reason, the control home page is streamlined and allows you to see everything you need without over facing you which makes it a great product for bigger companies.
Why use Hubstaff?
Well, this one is all about efficiency. Not only can you integrate it with around 30 other programmes you may already be using, but your staff can also use it on desktop, web and mobile apps and then you can see everything you need on one dashboard. It’s also good for giving staff within your business different levels of control and monitoring productivity.
Many small businesses and freelancers have said in reviews that this is the software they can’t live without because it helps them keep on top of their business while on the move.
Hubstaff is free for one user and costs up to $8.25 per month per user for the premium account it’s good value for money especially for small businesses and with its offline time tracking it’s perfect for teams who are mobile.
11. Time Doctor
It’s all in the name. Time Doctor does exactly what it says on the tin, it helps you manage your time and keep it healthy. Its best feature is allowing you to make sure your team really is working well and analyze productivity across your business.
It allows you to track the time spent on different projects all at the same time and it’s an intuitive interface without overcomplication. One of the particularly useful elements of this software is their helpful 24-hour support so if you do encounter a problem close to a deadline there will be someone who can help.
Time Doctor Pricing:
Time Doctor costs between $5.00 and $9.99/ user/month and is best suited for businesses with 20-500 employees. It’s cost efficient for smaller companies and is easy for your team to use.
RescueTime is brilliant because it runs in the background, so it can give you detailed reports on where your time is going. It’s exactly what you need to find out where you’re losing productivity and how to get yourself back on track. This should come as no surprise given the name of the software, but it helps you to rescue your time-keeping and productivity. You can use it to block certain websites or give yourself alerts when you stray off topic for too long. This programme also gives positive feedback highlighting what you’ve accomplished during the day. It works on a variety of platforms and provides great graphs and charts you can use to change your working habits.
This one works from a single freelancer all the way to a big organization. The lite version is completely free, and you can get the premium plan for $6.75 a month or $54 a year. Definitely, think about this one if you’re a solo freelancer.
DeskTime is great because it’s fully automated and allows you to work offline. So you can see exactly where you and your team’s time is going even when you don’t have internet.
You can create custom reports for you or your customers and organize your team. Not only can you plan employees time away, but you can also safely keep all of their information in one place.
It has a simple and effective design and accurately allows you to track where you are losing productivity.
The starting price is $7.00/user/month for this one, which isn’t badly priced compared to others available in the market.
Clicktime is incredibly useful because it allows you to track work hours by employee, task or client so you can see how profitable a client is and how long their work will take in the future. It’s also great for allowing managers to set employee targets and allocate time for their work. You can even have your team track their expenses through the programme.
It’s a very widely used service with big names like American Express and Vodafone using it as their time tracker of choice. They even have discounted services for a non-profit organization.
ClickTime is very easy to set up with its intuitive interface and it’s very straightforward to use, it’s no surprise it’s used by so many big companies.
Their starter plan is only $9 a month, going up to their premier service at $24 per month.
Dashable keeps you up to date with your business by emailing you reports on the previous day every morning. Your staff can also see their own productivity through daily emails. This is another one good for integrating with other apps because it pulls information from other programmes you use straight into the software. The reports through Dashable can be as detailed as you need so you never miss a trick!
It’s not one of the cheapest in the market coming in at $79 a month for 6 team members and $199 for 15, but it is a highly rated programme and particularly good for digital and creative agencies.
Clockify must be one of the easiest to use time-tracking apps because you simply use stopwatches to time hours spent on projects for different clients. You can block off time you have available for different clients which will help employees to stay on task. It’s also very easy to see where your employees spent their time and who your most profitable clients are.
The best part about this programme? It’s completely free! You can have unlimited team members and you won’t be charged for it, so this is a great choice if you’re on a budget.
Workpuls is employee monitoring and time tracking software. Thanks to its lightweight, it’s suitable for enterprises as well as small businesses. The features such as payroll calculation and screenshots, as well as simple installation, allow it to be used even in remote teams. Another notable feature is automatic time tracking, so your employees won’t have to think about starting and stopping the tracker each time they start/stop working.
Within Workpuls dashboard, you’ll be able to classify apps and websites as productive, unproductive, or neutral, which can help you understand the productivity levels of your team members.
Workpuls offers a 7-day trial, which is enough time to figure out this tool and determine if it is suitable for your company. The price is $6/employee per month. Enterprise solutions have custom prices and depend on the client’s requirements.
Now that I’ve presented a few time tracking tools for you to choose from, be sure to figure out what you as a business or agency really needs. Your goal is to find something that is both easy to use and highly manageable. Be sure to check out some of the mentioned tools!
Max is a SaaS enthusiast and loves actionable content that provides direct value.